Job Title: Senior
Commodity Accounting and Reporting Officer
Organisation: World Vision
Reports to: Commodity
Manager
Manager
Duty Station: Uganda
About WVU:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Senior
Commodity Accounting and Reporting Officer will provide management supervision
of the CTS data entry and reporting in the respective districts and ensure CTS
Assistants generate accurate CTS reports. He / she will also ensure compliance
with FPMG and Donors requirement regarding commodity tracking, accounting and
reporting for all food aid donations given to WV Uganda.
Commodity Accounting and Reporting Officer will provide management supervision
of the CTS data entry and reporting in the respective districts and ensure CTS
Assistants generate accurate CTS reports. He / she will also ensure compliance
with FPMG and Donors requirement regarding commodity tracking, accounting and
reporting for all food aid donations given to WV Uganda.
Key Duties and Responsibilities:
1. Commodity Reporting and
Accounting:
Accounting:
- Mentor
and supervise CTS Assistants in the process of data entry and generation
of individual site reports. - Ensure
that data is captured based on specific project numbers as indicated in WV
PBAS number. - Receive
CTS data replication/data consolidation from all food aid project sites
and generate WV Uganda Consolidated CTS Reports based on Project Number. - Send
timely Consolidate CTS Report to Food Resource Manager for review and submission
to FPMG and the donor - Collect
and archive all CTS report and backup files according to the agreed filing
system.
2. Review of Field and CTS
Reports:
Reports:
- Regularly
review all CTS reports from all the different food aid project sites to
ensure that they tally with the beneficiary distribution list, and all the
supporting documentation and reports (DCVR, TIR, Waybills, Food Monitors
report, Loss reports etc) generated by field staff. - Ensure
all Losses, return to store, excess etc have been properly accounted for
in the original field reports and in the CTS system. - In
case of errors in any documentation ensure that a sick waybill form is generated
to explain the error. - Conduct
thorough checks of all field document and reports ensure that they are accurate
and completely filled. - Ensure
all filed documents and reports have been signed by the person who
generated them and reviewed and approved by the next level supervisors.
3. Generation of food aid
project Commodity Summary Statement (CSS) and invoices CSS:
project Commodity Summary Statement (CSS) and invoices CSS:
- Prepare
CSS reflecting actual quantities of food handled (food distributed) by WV
Uganda specific food aid project(s) during the month. - Review
CSS and ensure that they tally with the CSR and RSR for each given month
and project. - Send
CSS to WV and WFP Sub-Office logistic staff for approval. - Hand
over the signed CSS to the CTS Coordinator for posting to the food data
base by 15th of every month.
4. Invoices:
- Prepare
invoices reflecting actual quantities of food handled (food distributed)
by WV Uganda specific food aid project(s) during the month. - Regularly
review Invoice and ensure that they tally with the CSR and RSR for each given
month and project. - Send
Invoices to WV and WFP Sub-Office staff for approval.
Qualifications, Skills and Experience:
- The
ideal candidate should hold a Bachelor’s Degree in Computer Sciences,
Accounting or Statistics. - Working
knowledge of warehousing, transport, shipping and practical freight
forwarding. - Past
experience preferable with a busy NGO or UN agency, in food commodities
handling tracking and accounting. Prior experience with WV CTS system and
or UN WFP Compass system is an added advantage. - Working
knowledge of major regulations pertaining to relief food commodities
tracking accounting and reporting. - The
ability to be a self starter, who can accomplish the task with minimal or
no supervision. He/she should be able to manage a team of staff as well as
cooperate with other units. He/she must be keen on details and well
organized individual. - Mature
Christian, able to stand above denominational diversities. - Commitment
to World Vision Core Values and Vision Statement
NB: Only
Ugandan Nationals are encouraged to apply.
Ugandan Nationals are encouraged to apply.
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal.
Qualified female candidates are particularly encouraged to apply.
How to Create Account and Profile at World Vision’s e-recruitment portal.
Qualified female candidates are particularly encouraged to apply.
Deadline: 1st March, 2015.
facebook page https://www.facebook.com/UgandanJobline