World Vision International NGO Jobs – Commodity Accounting and Reporting Officer

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Job
Title:   Commodity
Accounting and Reporting Officer 

Organisation: World Vision
Reports
to: Deputy Chief of Party
Duty
Station: Uganda
About
WVU:
World Vision Uganda is a Christian Relief,
Development and Advocacy Non-Government Organization dedicated to working with
children, families and communities to overcome poverty and injustice. We
currently work in over 41 districts in Uganda. World Vision is committed to the
protection of children and we will not employ people whose background is not
suitable for working with children. All employment is conditioned upon the
successful completion of all applicable background checks, including criminal
record checks where possible. “Our Vision for every child, Life in all its
fullness. Our prayer for every Heart, the will to make it so.”
Job
Summary:  The Commodity Accounting and Reporting
Officer will primarily offer management supervision of the CTS data entry and
reporting in the respective districts and ensure CTS Assistants generate
accurate CTS reports. Also, the incumbent will ensure compliance with FPMG and
Donors requirement regarding commodity tracking, accounting and reporting.
Key
Duties and Responsibilities: 
1. Commodity Reporting and Accounting:
  • Mentor, coach and supervise
    CTS Assistants in the process of data entry and generation of individual
    site reports.
  • Ensure data is captured based
    on specific project numbers as indicated in WV PBAS number.
  • Receive CTS data
    replication/data consolidation from all food aid project sites and
    generate WV Uganda Consolidated CTS Reports based on Project Number.
  • Send Consolidate CTS Report
    to Food Resource Manager for review and submission to FPMG and the donor
  • Collect and archive all CTS
    report and backup files according to the agreed filing system.
2. Review of Field and CTS Reports:
  • Regularly review all CTS
    reports from all the different food aid project sites to ensure that they
    tally with the beneficiary distribution list, and all the supporting
    documentation and reports (DCVR, TIR, Waybills, Food Monitors report, Loss
    reports etc) generated by field staff.
  • Ensure all Losses, return to
    store, excess etc have been properly accounted for in the original field
    reports and in the CTS system.
  • In case of errors in any
    documentation ensure that a sick waybill form is generated to explain the
    error.
  • Carry out thorough checks of
    all field document and reports ensure that they are accurate and
    completely filled.
  • Ensure all filed documents
    and reports have been signed by the person who generated them and reviewed
    and approved by the next level supervisors.
  • Responsible for the generation
    of food aid project Commodity Summary Statement (CSS) and invoices CSS
  • Prepare CSS reflecting actual
    quantities of food handled (food distributed) by WV Uganda specific food aid
    project(s) during the month.
  • Review CSS and ensure that
    they tally with the CSR and RSR for each given month and project.
  • Submit CSS to WV and WFP
    Sub-Office logistic staff for approval.
  • Hand over the signed CSS to
    the CTS Coordinator for posting to the food data base by 15th of every
    month.
3. Invoices:
  • Prepare invoices reflecting
    actual quantities of food handled (food distributed) by WV Uganda specific
    food aid project(s) during the month.
  • Review Invoice and ensure
    that they tally with the CSR and RSR for each given month and project.
  • Send Invoice to WV and WFP
    Sub-Office staff for approval.
Qualifications,
Skills and Experience: 
  • The candidate should
    preferably hold a Bachelor’s Degree in Computer Science, Accounting or
    Statistics.
  • Working knowledge of
    warehousing, transport, shipping and practical freight forwarding.
  • Past experience preferable
    with a busy NGO or UN agency, in food commodities handling tracking and
    accounting. Prior experience with WV CTS system and or UN WFP Compass
    system is an added advantage.
  • Knowledge of major
    regulations pertaining to relief food commodities tracking accounting and
    reporting.
  • The applicant should be a self
    starter, who can accomplish the task with minimal or no supervision.
    He/she should be able to manage a team of staff as well as cooperate with
    other units. He/she must be keen on details and well organized individual.
  • Mature Christian, able to
    stand above denominational diversities.
  • Commitment to World Vision
    Core Values and Vision Statement
NB: Only Ugandan Nationals are encouraged
to apply.
How
to Apply:
All suitably qualified candidates are encouraged to
apply online by visiting World Vision International’s e-recruitment jobs portal
at the web link below.
Please follow instructions on How to Create Account
and Profile at World Vision’s e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.
Deadline:
19th February, 2015.

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