World Bank CEDP Project Careers – Office Assistant at URSB

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Job Title:   Office Assistant
Organization: Uganda
Registration Services Bureau (URSB)
Project Name:
Competitive and Enterprise Development Project (CEDP)
Funding Source: World
Bank
Duty Station:  Kampala, Uganda
Reports to: Legal
Officer
About CEDP:
The Government of Uganda has
received credit from the World Bank towards implementation of the Competitive
and Enterprise Development Project (CEDP). The project development objective
(PDO) is to improve the competitiveness of enterprises in Uganda through
supporting reforms in priority productive and service sectors geared towards a
better investment climate with particular focus on MSMEs.
The five-year project comprises
of four major components and will be implemented by seven agencies. However,
the overall coordination of the Project will lie with the Private Sector
Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).
Job Summary: The World
Bank Project Office assistant will provide both clerical and administrative
support to professionals, either as part of a team or individually. The role
will play a vital part in the administration and smooth-running of the office.
Key Duties and Responsibilities: 
  • Provide timely secretarial services to the head of
    regional office.
  • In charge of managing of the Regional office
    appointments and Meetings
  • Provide general office management.
  • Carry out photocopying, retrieval of documents and
    correspondence
  • Carry out appropriate filing of letters and maintain
    a small filing system for the office attached to
  • Cordially answer telephone calls, fax messages and
    general correspondences
 Key Performance Indicators:
  • Confidential documents properly kept in safe custody.
  • Records of official appointments and messages brought to the attention of the Regional Head.
  • Documents authored put into presentable formats.
  • Incoming mail recorded and kept track of.
  • Event and external meetings recorded in the head of department’s Dairy.
  • Head of Regional informed of all external meetings and appointments.
  • Files classified and names and index numbers inserted for easy retrieval
Qualifications, Skills and Experience: 
  • The applicant should hold an Honor’s Degree in
    Secretarial Studies
  • A minimum of three or more years’ experience in a
    busy organization
  • Legal advocacy with good communication and
    interpersonal skills
  • Highly computer literate.
How to Apply:
All candidates are encouraged
to deliver their application letters, updated curriculum vita and photocopies
of academic and professional certificates to the address below.
Please indicate the position
being applied for on top of the envelope.
The Project Coordinator,
Competitiveness and Enterprise
Development Project (CEDP)
Private Sector Foundation
Uganda (PSFU)
Plot 43, Nakasero Road,
P. O. Box 7683, Kampala-
Uganda.
Deadline: 9th March, 2015
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