The Ugandan Jobline

• Work closely with the Procurement Specialist and
  prepare, periodical review, adjust (where applicable) and monitor the
  implementation of the Project procurement plan.

• Ensure timely preparation/updating of the project
  Procurement plans
• Works in liaison with User Departments, support the
  preparations of bidding documents for acquisition of goods, works and
  non-consulting services, and the REOI and RFP for consulting services.
• Ensure adherence to procurement procedures as
  prescribed in the Project Implementation Manual.
• Participate in the bidding and selection processing,
  including organizing pre-bid or pre-proposal meetings, providing
  clarifications, coordinating the Receipt of bids/proposals, leading and
  participating in the opening of bids/proposals/expressions of interest
• In close consultation with User Departments,
  participate in evaluation of expression of Interest, Quotations, bids and
  Proposals.
• In close consultation with the user departments,
  prepare submissions to the Contracts Committee.
• Actively participate in preparation of draft
  contracts
• Verify and ensure that Procurement requests are in
  accordance with the approved Procurement Plan.
• Prepare and publish general and specific procurement
  notices/ invitation for bids and
• Work closely with User departments to ensure that
  Terms of Reference or technical specifications are obtained timely from
  relevant Technical Departments and Beneficiaries.
• In consultation with the Technical Departments
  preparation of bidding documents, request for proposals, consultant’s
  shortlists and other documents based on relevant procedures for the
  procurement of goods, Works and on consultant services and for the
  selection of consulting services,
• Technically support capacity building in procurement
  management of staff that deal with procurement issues with emphasis on World
  Bank and PPDA Guidelines.
• Participate in Contract monitoring and administration
  by ensuring that in close liaison with the Technical Departments that all
  procurement contracts are efficiently managed, monitored and timely
  completed in order to get the value for money (good quality at a lower
  cost). In collaboration with technical departments
• Enhance the efficiency and effectiveness of the
  Procurement Data Management system and in particular set up a filing and
  record keeping system that ensures that procurement records are easily
  retrievable and available for procurement audits; Maintain complete
  procurement files and records including all correspondence related to
  procurement activities; seek legal advice where appropriate.
• Prepare procurement inputs to quarterly FMR progress
  reports.
• As and when called upon; support the CEDP contracts
  committee
• Actively facilitate the Post Procurement Reviews
  (PPR) exercise, and follow up implementation of PPR recommendations
• Prepare and update the Procurement/Contract Register
  (List of all procurement contracts awarded)
• Report immediately to the Project Manager and
  Executive Director PSFU any noted fraud and corruption or governance
  issues with procurement staff, bidders and consultants.
• Perform any other duties that may be assigned by
  his/her superiors from time to time in furtherance of the above
  responsibilities. 

• Annual Procurement Plans and monthly updates in place
• Weekly and Monthly Procurement and Contract Management status reports/updates
• Monthly update of procurement monitoring form to be provided to all user departments
• Procurement documents for the supply of goods, works and services timely as the need arises;
• Monthly Contracts Implementation Status reports for all contracts showing the total amount of the contract, amount already paid and balance to be paid on each contract
• Regular procurement performance reports for staff participating in procurement cycle eg at evaluation, Contracting Management stages as well bottlenecks identified
• Contracts Register in place

• The applicant should hold a bachelor’s degree in
  Procurement, Business Administration, Economics, Engineering, B.Com, or
  other related courses with a professional qualification in procurement is
  a must. A post graduate degree in Procurement, Economics, Business
  Administration, Project Planning and Management from a reputable
  University will be an added advantage.
• Proven track record of at least six years of strong
  general experience in procurement services in a large, busy environment
  with a minimum of three years working under the World Bank financed
  projects.
• Excellent oral and written communication skills. Should
  be fluent in English.
• Previous experience in processing high value
  contracts subject to international competition, and in working with
  multi-sectoral teams are added advantages.
• Working knowledge of the PPDA procurement rules and
  procedures.
• A high level of interpersonal and management skills
  and ability to work with teams in the organization at all levels.
• Ability to work under pressure and tight deadlines
• Computer literacy skills in Ms Word, Excel, Access,
  Project and internet/email is a mandatory requirement.
• Proven integrity and confidentiality in handling
  public resources
• Excellent planning and organizational skills
• Excellent interpersonal skills
• Demonstrate
  behavior of professional and personal ethics and integrity transparency in
  dealing with clients and service providers.
• Sets high personal standards and is goal oriented
• Strong coaching and leadership skills
• Excellent communication skills, both oral and written
• Works under minimum supervision
• Meeting strict deadlines.

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