USAID United States Embassy Jobs – Administrative Assistant

Organisation: United
States Embassy, US Mission in Uganda
Duty Station: Kampala,
USAID Office, Uganda
Salary Grade: UGX 31,957,213 to 46,237,204 p.a. inclusive of
About US Embassy:
Welcome to the United States
Embassy in Kampala, Uganda.  The United
States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda.  The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
  • United
    States Agency for International Development (USAID)
  • Centers
    for Disease Control
  • Peace
Job Summary:  The USAID/Uganda Administrative Assistant will
be responsible for overall administration and provides direct administrative
support to the Health/HIV Office Director and Deputy Director. The incumbent
serves in a professional Administrative Assistant capacity with moderate
supervision performing a variety of administrative support functions ranging
from receiving and administering all incoming communications via telephone,
fax, and external and internal correspondence; performing clerical and typing
duties; maintaining the Health/HIV official files; disseminating information to
USAID/Uganda Health and HIV/AIDS sector partners; and assisting in scheduling
meetings and arranging conferences.
Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
  • The
    applicants for the Administrative Assistant vacancies should have a three
    years collegiate studies Associate’s Degree or higher.
  • At
    least four years of progressively responsible experience in a related
    field required.
  • Thorough
    knowledge of administrative and documentation procedures including
    comprehensive filing system; standard business formats for correspondence;
    and business protocol.
  • Ability
    to deal tactfully and effectively with Government of Uganda officials,
    U.S. citizens, host country nationals, donor partners, and VIP visitors.
    Outstanding organizational and time management skills are required.
  • Possess
    professional and social skills to handle and facilitate cross- cultural
    and interagency relationships.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
  • Universal Application for Employment as
    a Locally Employed Staff or Family Member (DS-174) Download
    it Here
  • A current resume or curriculum vitae.
  • Candidates who claim US Veterans
    preference must provide a copy of their Form DD-214 with their
    application.  Candidates who claim conditional US Veterans preference
    must submit documentation confirming eligibility for a conditional
    preference in hiring with their application.
  • Any other documentation (e.g. essays,
    transcripts/certificates, awards) that addresses the qualification
    requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at
NB: Only electronic submissions will be accepted and only shortlisted
candidates will be contacted.
Please clearly indicate the position applied for in the subject area of
the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe
Acrobat (.pdf) and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 10th
February 2015
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation.  The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
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