USAID Project Fresher Jobs – Administrative Assistant/Office Administrator at CIDI

Organisation: Community
Integrated Development Initiatives (CIDI)
Project Name: USAID
Advocacy for Better Health
Duty Station:  Kayunga, Uganda
About US:
Community Integrated
Development Initiatives (CIDI) is a National NGO that coordinates and
implements several projects in Uganda. CIDI works at the vanguard of community
development focusing on four thematic areas; water and sanitation promotion,
sustainable agriculture for food and incomes, health promotion, conflict prevention
and peace resolution. CIDI with branches across the country works amongst the
poor and vulnerable communities in both rural and urban areas to improve their
livelihoods. In partnership with PATH, CIDI will implement a 4 years USAID
funded program (Advocacy for Better Health) implemented in Kayunga, Luwero, and
Nakasongola.
Key Duties and Responsibilities: 
  • Overseeing
    the front office desk in the most customer friendly way.
  • Receiving
    all incoming communications (verbal, written, phone call etc and directing
    them to the respective CIDI staffs and follow up to ensure action is
    taken.
  • Taking
    minutes of all CIDI staff meetings at the field office and ensuring that
    all staffs receive the same before the next meeting.
  • Responsible
    for staff office logistics such as drinks, eats and organizing the same
    especially during staffs meetings and other official functions at the
    field office.
  • Processing
    all customer inquiries and controlling visitors to the office in the most
    professional and ethical manner possible.
  • Making
    appointment for and on behalf of CIDI staffs.
  • Managing
    the support staff and ensure that they are always on duty and report and
    leave at the agreed upon time.
  • Responsible
    for the maintenance of proper stationary stock card and ensuring that
    office stationary like photo copier, paper etc is only used for official
    work.
  • Enforcing
    economic use of resources; stationary, electricity, water and other office
    utilities.
  • Identify
    furniture and fixtures plus equipment in state of despair and report to
    the responsible officer.
  • Strict
    supervision of the support staff and other staffs as well to ensure that
    all offices are tidy and orderly.
  • Ensuring
    that the office is closed and secured and powered equipment turned off
    after close of office.
  • Perform
    any other duties as required by your immediate supervisor.
Key Performance Indicators:
  • Timeliness
    and accuracy of assignments.
  • Cleanliness
    of the reception area.
  • The
    quality of handling calls and visitors.
  • Positive
    working relation with all CIDI staffs& clients.
  • Arrival
    and departure time.
Qualifications, Skills and Experience: 
  • The
    ideal candidate should possess a bachelor’s Degree or diploma in Public
    Administration, Business Administration, Secretarial studies, Office
    Administration and Management, Social Sciences or any other related field.
  • Excellent
    track record of successfully working for not less than two years
    performing similar duties in a busy professional environment.
  • Proven
    good track record from the previous employer or any profiled person.
  • Highly
    professional and ethical behavior and conduct when dealing with official
    work.
  • Computer
    working knowledge and skills on word, excel, power point with good typing
    speed is a must.
  • High
    degree of confidentiality
  • Working
    knowledge of office management and supervision, including office
    practices, procedures and equipment.
  • Possess
    the ability to plan, install, review, refine and maintain office systems
    and practices.
  • Ability
    to assign, supervises and review work of subordinates.
  • Willingness
    to work long hours with minimum supervision and take on extra duties.
  • Excellent
    interpersonal relationship with all CIDI clients and staffs at all times.
How to Apply: 
All interested candidates
should hand deliver their applications with detailed updated CV together with
copies of academic certificates, recent passport photograph with at least three
professional referees with day-time telephone number/email addresses to:
Human Resource Manager
Community Integrated
Development Initiatives (CIDI)
P.O. Box 692, Kampala. Uganda.
Plot 2809 Tankhill Road Muyenga
Tel: 0414 510358
NB:
Only shortlisted candidates will be contacted.
Deadline: Friday, 27th February 2015.

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