USAID P&R Project Jobs – Travel & Logistics Coordinator at Development Alternatives Inc. (DAI)

Organisation: Development Alternatives Inc.
(DAI)
Project
Name:
Preparedness and Response (P&R)
Project
Funding
Source:
USAID
Duty
Station:
 
Kampala, Uganda
About
US:
Development Alternatives Inc. (DAI) is a private
development company based in Washington, D.C. DAI works on the frontlines of
international development. Transforming ideas into action—action into impact.
We are committed to shaping a more livable world. We tackle fundamental social
and economic development problems caused by inefficient markets, ineffective
governance, and instability. We work with a wide range of clients, including
national and local governments, bilateral and multilateral donors, private
corporations, and philanthropies.
About
USAID P&R Project:
Preparedness and Response (P&R) is one component
of USAID’s Emerging Pandemic Threats (EPT 2) program.  P&R has a dual mandate to help countries
design and implement National Preparedness and Response Plans for public health
events of unknown etiology and to establish and strengthen National One Health
Platforms.  Our goal is to help address
the practical issues confronting national governments as they strive to cope
with the human, financial, and logistical constraints associated pandemic threats.  The P&R project provides technical
assistance and training services to build national and regional capacity in a
sustainable manner.
Job
Summary:
The Travel and Logistics Coordinator
will be responsible for managing the travel and logistics functions for P&R
employees, partners, and visitors. 
P&R is seeking an experienced professional with ability to
anticipate project needs, discern work priorities, and meet deadlines with
little supervision.  The Travel &
Logistics Coordinator should be able to provide effective event management with
an attitude of customer service, and be able to build relationships with
internal and external customers.
Key
Duties and Responsibilities: 
1. Travel Logistics:
  • Manage logistics support for all P&R employees, partners, and
    STTA.
  • Actively coordinates with project and partners staff for relevant
    information and provides support as requested.
  • Book and confirm all air tickets, hotel reservations, visa
    arrangements, and other travel arrangements for project staff and official
    visitors.
  • Work with the traveler in requesting travel advances.
  • Regularly review travel expenses reports for accuracy and
    allowability.
  • Work with the car rental vendors to ensure timely and quality
    service provision at all times, and audit and file daily vehicle logs.
2. Event Administration:
  • Assists with preparing budgets and provide periodic progress reports
    as required for each event project.
  • Keeps track of event finances including check requests, invoicing,
    and reporting.
  • Actively coordinates appointments and visits, and scheduling of
    events on the calendar.
  • Prepares and modifies event contracts as requested.
  • Support the team with scheduling appointments and meetings.
  • Work with the team members in organizing workshops, trainings, etc.
    and initiate and oversee the necessary procurements in accordance with
    USAID rules and regulations.
  • Serve as liaison with partners/vendors on event-related matters.
  • Coordinate preparation of meeting supplies and materials.
  • Assist with managing on-site production for events as necessary.
  • The incumbent may also assist with other procurement activities, as
    needed.
Qualifications,
Skills and Experience: 
  
  • All applicants who wish to join DAI’s USAID Project should hold a Bachelor’s
    degree; significant work experience can substitute for the
    degree.
  • Three or more years or related experience with office administrative
    management.
  • At least one year experience coordinating
    special/international/regional events.
  • Past exposure and experience in USAID-funded project or familiar
    with USAID rules and regulations is preferable.
  • Possess the ability to manage multiple tasks and work well under
    pressure, in a team, and with little supervision.
  • Excellent interpersonal skills both in person and by phone, with
    high professionalism.
  • Organized and attentive to detail.
  • Computer literacy i.e. Proficient using the latest versions of
    Microsoft Word, Excel, PowerPoint, and mail merges; email and web
    searches.
  • English language fluency required.
How
to Apply: 
All suitably qualified and interested candidates who
wish to join the USAID DAI Project should send their updated CVs to
PRPrecruitment@dai.com. 
The Subject of the E-mail should read:  “UGANDA TRAVEL AND LOGISTICS”
Deadline:
7th March, 2015.
For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com
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