USAID P&R Project Jobs – Accountant at Development Alternatives Inc. (DAI)

Job
Title:    Accountant
Organisation: Development Alternatives Inc.
(DAI)
Project
Name:
Preparedness and Response (P&R)
Project
Funding
Source:
USAID
Duty
Station:
 
Kampala, Uganda
Reports
to:
Finance & Administration Manager
About
US:
Development Alternatives Inc. (DAI) is a private
development company based in Washington, D.C. DAI works on the frontlines of
international development. Transforming ideas into action—action into impact.
We are committed to shaping a more livable world. We tackle fundamental social
and economic development problems caused by inefficient markets, ineffective
governance, and instability. We work with a wide range of clients, including
national and local governments, bilateral and multilateral donors, private
corporations, and philanthropies.
About
USAID P&R Project:
Preparedness and Response (P&R) is one component
of USAID’s Emerging Pandemic Threats (EPT 2) program.  P&R has a dual mandate to help countries
design and implement National Preparedness and Response Plans for public health
events of unknown etiology and to establish and strengthen National One Health
Platforms.  Our goal is to help address
the practical issues confronting national governments as they strive to cope
with the human, financial, and logistical constraints associated pandemic
threats.  The P&R project provides
technical assistance and training services to build national and regional
capacity in a sustainable manner.
Job
Summary:
The Accountant will primarily manage all
financial transactions related to the P&R Project. The Accountant will
ensure that the outlined financial policies and procedures are implemented and
followed.  The incumbent is also
responsible for providing complete and accurate field reports to the US
headquarters for all field office financial activities. S/he will provide
support in other finance areas as necessary and will maintain a positive
working relationship with the DAI Home Office staff.
Key
Duties and Responsibilities: 
1. Cash Management:
  • Responsible for the processing of all cash transactions and wire
    transfer payments. 
  • Carefully records all financial transactions in Field Accounting
    System.
  • Responsible for the transfer of cash from the bank to the office.
  • Responsible for ensuring the security of all project funds.
  • Make recommendations to the Finance and Administration Manager
    regarding improvements to the cash safety and disbursement procedures.
  • Ensure that project vendors are paid in time.
  • Work in liaison with Finance and Administration Manager on VAT
    exemption tracking and reimbursements.
  • Prepare payment for taxes, rent, and other expenses.
  • While processing daily transactions the Accountant should:
    • Complete payment request with all necessary information.
    • Ensure that proper approval signatures are obtained and that both
      parties: payer and receiver, verify the cash amount of the transaction.
    • Enter all transaction into the accounting system, identify the
      proper account codes for each transaction.  Check entries for accuracy.
    • Reconcile Petty Cash on a daily basis.
2. Salary Calculation and Disbursal:
  • Ensure that the employee salary list is updated.
  • Ensure that salary is disbursed to all employees on schedule.
  • On the last working day of a month collect all employees’
    timesheets, check coding and approval signatories. 
  • File all salary information according to outlined filing procedures.
  • Keep all salary related information strictly confidential.
3. Travel:
  • Work closely with the Regional Director to approve travel advance
    amounts based on P&R’s travel advance policy.
  • Calculate and distribute travel advances.
  • Within three days of return of a traveler from the business trip,
    audit the Travel Voucher according to travel voucher policy.
4. Reporting:
  • Ensure that all reporting requirements are met while implementing
    proper reporting procedures and maintaining quality.
  • Prepare field expense reports (FER) for review and approval of the
    Finance and Administration Manager and submission to DAI home office.
  • Keenly track monthly expenditures for the office (administrative and
    programmatic) against annual budget.
Qualifications,
Skills and Experience: 
  
  • All applicants who wish to join DAI’s USAID Project should hold a
    university degree in Accounting, Finance, Business Administration or
    relevant field.
  • At least five to seven years of accounting or financial management
    experience.
  • Good knowledge of Excel, Peachtree, Quickbooks a plus.
  • Budgeting, financial management (tracking, reporting, and
    accounting), and procurement experience.
  • Significant experience with international accounting practices.
  • Accuracy and responsibility.
  • Strong written and verbal communication skills.
  • Possess the ability to work in a team environment.
  • Working knowledge of USAID policies and procedures preferable.
  • Flexible, willing to perform assigned and additional duties as
    required.
  • Languages: English language fluency
    required.
How
to Apply: 
All suitably qualified and interested candidates who
wish to join the USAID DAI Project should send their updated CVs to
PRPrecruitment@dai.com. 
The Subject of the E-mail should read:  “UGANDA ACCOUNTANT”
Deadline:
7th March, 2015.

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