The Ugandan Jobline

• Providing
  administrative and project support and assistance to Project Management
  team
• Updating
  plans and assisting with preparation of reports
• Supporting
  the project management team in reporting and forecasting
• In
  charge of ensuring adequate facilitation of project meetings and other
  relevant forums on request including invitations, facilities booking,
  agenda production, minute‐taking and issuing.
• Maintains
  project calendar.
• Arranges
  project‐related travel and/or events.
• Generates
  or distributes ad hoc reports using various business systems and
  databases.
• Generates
  simple documents, such as letters, memos, spreadsheets and presentations.
• Support
  the Project Team in the planning and execution of work schedules, project
  reviews, and project/programme highlight reports.
• Responsible
  for ensuring that all project documentation is stored logically and
  securely in accordance with agreed document management processes.
• Render
  support in the procurement of goods and services, including raising
  requisitions, tracking purchase orders, processing receipts, budget
  monitoring and maintenance of all associated records.
• Work
  closely with all parties on issues that arise during the project life
  cycle.

• The
  applicant should hold an Honors Degree in Public Administration, Political
  Science, public relations, Social Sciences, Law or equivalent from a
  recognized university. Possession of a Master’s Degree in Business
  Administration or Planning and Management discipline is an added
  advantage.
• Three
  or more years working experience gained with a reputable government/
  public institution or private or donor funded organization, with vast
  knowledge of government policies and private sector.
• The
  ideal candidate must have good evidence of working within a Project
  environment, with a strong administrative background to support.
• Possess
  the ability to prioritize tasks and manage time effectively to meet tight
  deadlines
• Ability
  to plan, organize and coordinate
• Excellent
  word processing, spreadsheet, database and internet research skills.
  Strong
• Microsoft
  Word, Excel, PowerPoint skills are required.
• Excellent
  problem solving, negotiation and follow‐up skills
• Good
  interpersonal skills ‐ verbal and written communication
• Judgment,
  discretion, initiative, ability to work independently
• Attention
  to detail and active listening skills
• Solutions‐oriented
  with ability to work in a high intensity work environment
• Ability
  to work well with all levels of internal management and staff, as well as
  outside clients and vendors and to interact professionally with a diverse
  group of clients and staff
• Ability
  to think clearly and calmly when faced with issues or problems.
• Demonstrate
  a proven ability to work to stringent deadlines and able to show
  initiative/ideas to constantly improve services. 

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