Job Title: Project Support Officer
Organisation: Uganda
Registration Services Bureau (URSB)
Registration Services Bureau (URSB)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project
Coordinator Competitive Enterprise Development Project (CEDP)
Coordinator Competitive Enterprise Development Project (CEDP)
About URSB:
The Uganda Registration
Services Bureau (URSB) is established as a Statutory Body under the Uganda
Registration Services Bureau Act Cap. 210. The Bureau is a key player in
commercial and civil registrations that facilitate private sector development
and vital statistics for national planning.
Services Bureau (URSB) is established as a Statutory Body under the Uganda
Registration Services Bureau Act Cap. 210. The Bureau is a key player in
commercial and civil registrations that facilitate private sector development
and vital statistics for national planning.
Job Summary: The Project
Support Officer provides technical assistance to the Project Management team,
to help them deliver on the project outcomes on time, within budget and to high
levels of quality.
Support Officer provides technical assistance to the Project Management team,
to help them deliver on the project outcomes on time, within budget and to high
levels of quality.
Key Duties and Responsibilities:
- Providing
administrative and project support and assistance to Project Management
team - Updating
plans and assisting with preparation of reports - Supporting
the project management team in reporting and forecasting - In
charge of ensuring adequate facilitation of project meetings and other
relevant forums on request including invitations, facilities booking,
agenda production, minute‐taking and issuing. - Maintains
project calendar. - Arranges
project‐related travel and/or events. - Generates
or distributes ad hoc reports using various business systems and
databases. - Generates
simple documents, such as letters, memos, spreadsheets and presentations. - Support
the Project Team in the planning and execution of work schedules, project
reviews, and project/programme highlight reports. - Responsible
for ensuring that all project documentation is stored logically and
securely in accordance with agreed document management processes. - Render
support in the procurement of goods and services, including raising
requisitions, tracking purchase orders, processing receipts, budget
monitoring and maintenance of all associated records. - Work
closely with all parties on issues that arise during the project life
cycle.
Qualifications, Skills and Experience:
- The
applicant should hold an Honors Degree in Public Administration, Political
Science, public relations, Social Sciences, Law or equivalent from a
recognized university. Possession of a Master’s Degree in Business
Administration or Planning and Management discipline is an added
advantage. - Three
or more years working experience gained with a reputable government/
public institution or private or donor funded organization, with vast
knowledge of government policies and private sector. - The
ideal candidate must have good evidence of working within a Project
environment, with a strong administrative background to support. - Possess
the ability to prioritize tasks and manage time effectively to meet tight
deadlines - Ability
to plan, organize and coordinate - Excellent
word processing, spreadsheet, database and internet research skills.
Strong - Microsoft
Word, Excel, PowerPoint skills are required. - Excellent
problem solving, negotiation and follow‐up skills - Good
interpersonal skills ‐ verbal and written communication - Judgment,
discretion, initiative, ability to work independently - Attention
to detail and active listening skills - Solutions‐oriented
with ability to work in a high intensity work environment - Ability
to work well with all levels of internal management and staff, as well as
outside clients and vendors and to interact professionally with a diverse
group of clients and staff - Ability
to think clearly and calmly when faced with issues or problems. - Demonstrate
a proven ability to work to stringent deadlines and able to show
initiative/ideas to constantly improve services.
How to Apply:
All suitably qualified and
interested candidates are invited to send their application letters indicating
day time telephone contacts, postal and email addresses, or both and three
reputable referees, certificates and testimonials addressed to:
interested candidates are invited to send their application letters indicating
day time telephone contacts, postal and email addresses, or both and three
reputable referees, certificates and testimonials addressed to:
The Chairman, Board of
Directors, Uganda Registration Services Bureau, Plot 5 George Street, Georgiana
House, P.O. Box 6848 Kampala, Uganda.
Directors, Uganda Registration Services Bureau, Plot 5 George Street, Georgiana
House, P.O. Box 6848 Kampala, Uganda.
Telephone: +256 414 235 915/256
414 233 219, Fax: +256 414 250712,
414 233 219, Fax: +256 414 250712,
NB: All
applications should be submitted to the Front Desk Officer on floor number 5
and must be registered. Please clearly indicate the position applied for on the
left hand top corner of the envelope before submission.
applications should be submitted to the Front Desk Officer on floor number 5
and must be registered. Please clearly indicate the position applied for on the
left hand top corner of the envelope before submission.
Deadline: 16th February, 2015
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