URSB Career Jobs – Project Support Officer

Organisation: Uganda
Registration Services Bureau (URSB)
Duty Station: Kampala,
Uganda
Reports to: Project
Coordinator Competitive Enterprise Development Project (CEDP)
About URSB:
The Uganda Registration
Services Bureau (URSB) is established as a Statutory Body under the Uganda
Registration Services Bureau Act Cap. 210. The Bureau is a key player in
commercial and civil registrations that facilitate private sector development
and vital statistics for national planning.
Job Summary: The Project
Support Officer provides technical assistance to the Project Management team,
to help them deliver on the project outcomes on time, within budget and to high
levels of quality.
Key Duties and Responsibilities: 
  • Providing
    administrative and project support and assistance to Project Management
    team
  • Updating
    plans and assisting with preparation of reports
  • Supporting
    the project management team in reporting and forecasting
  • In
    charge of ensuring adequate facilitation of project meetings and other
    relevant forums on request including invitations, facilities booking,
    agenda production, minutetaking and issuing.
  • Maintains
    project calendar.
  • Arranges
    projectrelated travel and/or events.
  • Generates
    or distributes ad hoc reports using various business systems and
    databases.
  • Generates
    simple documents, such as letters, memos, spreadsheets and presentations.
  • Support
    the Project Team in the planning and execution of work schedules, project
    reviews, and project/programme highlight reports.
  • Responsible
    for ensuring that all project documentation is stored logically and
    securely in accordance with agreed document management processes.
  • Render
    support in the procurement of goods and services, including raising
    requisitions, tracking purchase orders, processing receipts, budget
    monitoring and maintenance of all associated records.
  • Work
    closely with all parties on issues that arise during the project life
    cycle.
Qualifications, Skills and Experience: 
  • The
    applicant should hold an Honors Degree in Public Administration, Political
    Science, public relations, Social Sciences, Law or equivalent from a
    recognized university. Possession of a Master’s Degree in Business
    Administration or Planning and Management discipline is an added
    advantage.
  • Three
    or more years working experience gained with a reputable government/
    public institution or private or donor funded organization, with vast
    knowledge of government policies and private sector.
  • The
    ideal candidate must have good evidence of working within a Project
    environment, with a strong administrative background to support.
  • Possess
    the ability to prioritize tasks and manage time effectively to meet tight
    deadlines
  • Ability
    to plan, organize and coordinate
  • Excellent
    word processing, spreadsheet, database and internet research skills.
    Strong
  • Microsoft
    Word, Excel, PowerPoint skills are required.
  • Excellent
    problem solving, negotiation and followup skills
  • Good
    interpersonal skills verbal and written communication
  • Judgment,
    discretion, initiative, ability to work independently
  • Attention
    to detail and active listening skills
  • Solutionsoriented
    with ability to work in a high intensity work environment
  • Ability
    to work well with all levels of internal management and staff, as well as
    outside clients and vendors and to interact professionally with a diverse
    group of clients and staff
  • Ability
    to think clearly and calmly when faced with issues or problems.
  • Demonstrate
    a proven ability to work to stringent deadlines and able to show
    initiative/ideas to constantly improve services. 
How to Apply: 
All suitably qualified and
interested candidates are invited to send their application letters indicating
day time telephone contacts, postal and email addresses, or both and three
reputable referees, certificates and testimonials addressed to:
The Chairman, Board of
Directors, Uganda Registration Services Bureau, Plot 5 George Street, Georgiana
House, P.O. Box 6848 Kampala, Uganda.
Telephone: +256 414 235 915/256
414 233 219, Fax: +256 414 250712,
NB: All
applications should be submitted to the Front Desk Officer on floor number 5
and must be registered. Please clearly indicate the position applied for on the
left hand top corner of the envelope before submission.
Deadline: 16th February, 2015
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com
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