UHMG NGO Job Vacancies – Warehousing and Operations Manager

Organisation: Uganda
Health Marketing Group (UHMG)
Reports to: General
Manager, Product Facility
Duty Station: Kampala,
About US:
Uganda Health Marketing Group
(UHMG) is a Company Limited by Guarantee with an NGO status, whose Vision is “A
good life for all Ugandans”. UHMG works in partnership with public, private,
and civil society institutions to improve the quality of life of Ugandans
through the provision of superior and affordable health care solutions. Using
the Good Life Platform as its launch pad, UHMG has employed uniquely designed
interventions and innovative behavior change communication approaches to raise
people’s awareness of and demand for health care services for Reproductive
Health, HIV, Malaria, and Maternal & Child Health.
Job Summary:  The Warehousing and Operations Manager will be
responsible for managing the inventory and movement of products in and out of
the UHMG Warehouses and Stores. The job holder shall have the have the capacity
to work under minimum supervision, maintain systematic records, provide
oversight stores management in the regional pharmacies, ensuring the timely
smooth operations of the stock movements at all stores locations.
Key Duties and Responsibilities: The Warehousing and Operations Manager will be specifically responsible
for the following tasks:-
1. Warehouse Management:
  • Provides
    overall managerial responsibility over inventory; both commercial,
    consumables and third party commodities and movement of products in and
    out of the UHMG Warehouses/Stores both physically and electronically.
  • Ensures
    that regulatory requirements for drugs storage, warehouse maintenance, and
    human resources are provided for, and maintained in accordance with
    National Drug Authority (NDA); sets standards, ISO Quality Management
    Systems as per internal and other external policies.
  • Installs,
    and maintains security checks, controls and measures, oversights over
    stocks, records, documents and personnel within the warehouse custody.
  • In
    charge of designing and managing continuous review for the improvement the
    business operations model for the warehouse part of the value chain, and
    creatively achieves on high efficiency and customer satisfaction.
  • Plans,
    organizes and supervises all resources to ensure that work flow processes
    are well managed, coordinated and synergies built for high performance
    levels in all aspects of the warehouse and distribution operations.
  • Takes
    lead and accountability of all goods and assets and the deliverables of
    the warehouse, and ensures that correct measures are taken for the correct
    work standards, situation and procedures for effective security and safety
    of both goods and humans as well as the achievement of expected results.
2. Operations Management:
  • Provides
    stewardship and management of overall operations that manages the value
    chain and ensures achievement of minimum standard of services.
  • In
    charge of organizing and overseeing operation fleet, offering on-site and
    offsite supervision to the delivery team while liaising with the
    administration, sales and finance team.
  • Continuously
    evaluates operations model with reference to market demands, benchmarks
    with market leaders and suggests new operations strategies to ensure
    building competitive edge in the industry.
  • Evaluates
    UHMG market presence, distribution location and reach and suggest
    effective ways of meeting the demands of customers in various territory
    and sector.
  • Prepares
    and sends weekly warehouse and operations activity reports of all physical
    stocks including closing stock for each product, stock-in-hand that is
    invoiced but not delivered, expired stocks, damaged stocks (if any), and
    opening balance for each product for the following month.
3. Quality Management: Provides quality assurance to the stores and
warehouse-related activities in line with the ISO standards.
4. Strategic Leadership and
Human Resource Management:
  • Supervises,
    mentors and motivates staff in the department and builds their capacities
    in line with the organizational strategy and policies.
  • Actively
    promotes a results-based performance management evaluation system,
    ensuring that key targets are achieved in line with the organization
Qualifications, Skills and Experience: 
  • The
    candidate should hold a Bachelor’s Degree in Pharmacy, degree in Logistics
    and Supply-Chain Management, business management, Post Graduate Diploma or
    Masters in Business Administration or Management Sciences, Procurement and
  • Highly
    computer literate with hands-on experience in warehousing, stores,
    distribution and software packages to manage inventory and stock movement
    electronically is a must;
  • Be
    a Member of a professional body; CIPS, CIM, ICASA, PSU.
  • A minimum
    of five years’ experience in warehouse and supply-chain management, in a
    private sector or development organization;
  • Strong
    knowledge and understanding of stores, warehouse and distribution
  • Past
    exposure and experience in designing and running operations models;
  • Clean
    track records with references of previously managed operations and stores.
  • Be
    highly motivated, focused, disciplined personality, have the drive and
    dynamism to work under pressure with competing deadlines.
  • Possess
    excellent communication, interpersonal, analytical and result-oriented
  • Significant
    experience in managing objectives with the customer in mind; tactful,
    ability to plan, organize and measure outcomes of interventions;
  • Exemplary
    honesty, with a high level of energy and integrity, and able to work under
    minimum supervision.
How to Apply: 
All qualified candidates should
send their applications with copies of Curriculum Vitae, names of three
professional referees, copies of certified academic documents, and telephone
and email contacts to: The Human Resources Manager, Uganda Health Marketing
Group Ltd.; Plot 20-21, 27-28, Martyrs Crescent, Ntinda, or to P. O. Box 4553,
Kampala, Uganda.
N.B:  Hand deliveries should be submitted at the
UHMG reception.
Deadline: Friday 20th February 2015 by 4:30 pm (East African Time)
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com
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