UCU University Admin Jobs – Executive Assistant to the Vice Chancellor

Organisation: Uganda
Christian University (UCU)
Duty Station:  Mukono, Uganda
About UCU:
Uganda Christian University was
founded when the historic Bishop Tucker Theological College was promoted as a
university in 1997. Bishop Tucker Theological College trained clergy and
educators during its 84-year history from 1913-1997. The local chief, Hamu
Mukasa, granted land for the college to operate in Mukono. International
partnerships were part of the College’s missionary history. The Church Mission
Society teamed with Ugandan leaders and others to assure the College had the
necessary intellectual and other capital. By the late 1990s, the Church of
Uganda sought to have a broader impact on society through the higher education
– not only of clergy but of other professionals as well. Uganda Christian
University was established in 1997.
Job Summary: The
Executive Assistant will provide high level administrative support to the
office of the Vice Chancellor, through planning, organizing, coordinating and
participation in all matters to support the smooth running of the office of the
Vice Chancellor. The incumbent holder must exercise a high degree of
initiative, tact and judgment and be a person of high integrity to protect the
information and data they may come across while performing their duties.
Key Duties and Responsibilities: 
  • Perform
    office and administrative detail functions to assist the operations of the
    Vice Chancellor
  • Process
    administrative details not requiring the immediate attention of the Vice
    Chancellor
  • Plan,
    organize, prioritize and process a variety of assignments with other
    departments, faculties and divisions
  • Screen
    telephone calls and visitors in a polite and professional manner;
  • Perform
    diverse secretarial and clerical duties
  • Assist
    to manage the Vice Chancellor’s diary
  • Actively
    support the overflow needs of other departments, faculties and divisions
  • Perform
    any other official duties as may be assigned by the Supervisor
Qualifications, Skills and Experience: 
  • The
    Executive Assistant should hold a Master’s Degree in any of the following
    areas, Business, Management, Law or Mass Communication, English Literature
    from a recognized Institution of Higher Learning. Possession of a good
    Bachelors Degree in any of the following areas, Business, Management, Law
    or Mass Communication, English Literature from a recognized Institution of
    Higher Learning
  • At
    least two years of post Masters work experience performing similar tasks
  • Extensive
    experience in minute writing, editing and safe keeping of records of not
    less than three years
  • Thorough
    knowledge of higher education administration subject matter and student
    development theory to act as a resource for the exploration of new ideas
  • Must
    be a person of high integrity, honest, self motivated and has a genuine
    desire to complete tasks
  • Collaborative,
    problem solving, planning and organizational skills, strong oral, written
    and presentation skills
  • Excellent
    research, communication and organizational skills combined with a high
    level of computer literacy
  • Possess
    excellent interpersonal and networking skills
  • The
    incumbent must also demonstrate the following personal attributes, be
    honest and trustworthy, be respectful, be a Christian and possess cultural
    awareness and sensitivity and be flexible to demonstrate sound work ethics
  • Demonstrate
    a lifestyle and personal faith in accordance with the doctrinal and
    conduct statements of the University
  • Must
    be self motivated
How to Apply:
All qualified candidates should
send two (2) copies of an application letter clearly demonstrating suitability
together with updated Curriculum Vitae and three references.
Please remember to attach two
(2) copies of academic and professional certificates and transcripts
To: Manager Human Resource
& Administration
Uganda Christian University
Pilkington Building
P.O Box 4, Mukono, Uganda
Deadline: 13th February, 2015
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