Senior Procurement and Logistics Officer – Danish Refugee Council (DRC)

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Organisation: Danish
Refugee Council (DRC)
Duty Station: Kampala,
Uganda
About DRC:
The Danish Refugee Council
(DRC) is a private, independent, humanitarian organization working on all
aspects of the refugee cause in more than twenty five countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Danish Refugee Council Senior Procurement
and Logistics Officer is responsible for the overall country logistics and
procurement operation in coordination with logisticians in the field offices.
The incumbent will provide timely support to DRC field operations and field
based staff in training, guidance and standard operating procedures as set by
the DRC.
Key Duties and Responsibilities: 
  • Responsible
    for the daily supervision of country procurement and logistics procedures
    inclusive of related information management and maintenance, quality
    control and ensuring the set procedures are followed.
  • Ensure
    logistics teams maintain close cooperation with the departments for
    admin/finances, human resources and programs.
  • Ensure
    efficient inventory management system in place and ensure that all
    procured items are accounted for and quality/quantity controlled in stock
    reports and asset inventory management system.
  • Timely
    manage and update all logistics reports and information as required by the
    organisation.
  • Ensure
    that all service contracts are standardised in coordination with the
    finance department.
  • Continuously
    organise vehicle and equipment maintenance/repair schedule and
    value-for-money services to the vehicle fleet/equipment.
  • Actively
    monitor and keep records of vehicle fleet/motorcycles/generators fuel
    consumption through weekly reports.
  • Maintain
    and build capacity with procurement and logistics staff in the country and
    field offices.
  • Oversee
    conduct of the logistics department in effective supervision of the
    drivers and other personnel using key assets of the organisation.
  • Compile
    and archive ad-hoc reports on observations concerning staff
    conduct/performance and use of organisation’s assets; and DRC monthly
    reports on fuel, inventory, and equipment maintenance/repair and in stock
    reports.
Qualifications, Skills and Experience: 
  • The
    ideal candidate should hold a Bachelor’s degree in procurement and
    logistics, supply or the equivalent professional qualification in
    procurement and supply.
  • A
    minimum of five years procurement and logistics experience in a busy
    organization, preferably in an NGO setting. Must demonstrate professional
    experience in legal, administrative and operational aspects of Procurement
    and Logistics.
  • The
    incumbent must possess broad knowledge in the procurement and logistics
    processes, people’s management, finance, vehicles, inventories and
    monitoring of assets and activities.
  • Past
    exposure and experience working with donor funded projects/ programmes
    e.g. EU, DfiD, SIDA, USAID, UN & DANIDA among other donors.
  • Past
    experience in financial management of tendering processes and audits.
  • Excellent
    communication and writing Skills in English.
  • Highly
    pro-active person who is able to work independently and at the same time a
    good team-player.
  • Excellent
    interpersonal skills and ability to work independently with minimum
    supervision.
  • Computer
    literacy skills i.e. proficiency in MS word, Excel
How to Apply: 
All qualified candidates are
encouraged to send their applications that should be in English and include the
following:
  • A cover letter (1 page) in which you
    explain why you are interested in the position and how you meet the
    qualities and qualifications criteria and salary expectations.
  • Concise and accurate CV (maximum 3
    pages). The CV should include information about your qualifications,
    relevant training courses, work experience, name and contact details of
    three relevant references. 
The complete documents should
be sent to administrator@drc-ddg.org and the subject line should clearly
indicate “Senior Procurement and Logistics Officer – Kampala. “
Deadline: 4th March 2015.
NB: If
you have problems uploading your application, please contact job@drc.dk.

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