PATH International NGO Jobs – Site Administrator

Job Title:  Site Administrator
Organisation: PATH
Duty Station: Kampala,
Job Tracking Code:  6528
About PATH:
PATH is an international
organization that drives transformative innovation to save lives and improve
health, especially among women and children. We accelerate innovation across
five platforms—vaccines, drugs, diagnostics, devices, and system and service
innovations—that harness our entrepreneurial insight, scientific and public
health expertise, and passion for health equity. By mobilizing partners around
the world, we take innovation to scale, working alongside countries primarily
in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable
results that disrupt the cycle of poor health.
Job Summary:  The PATH International Site Administrator will
manage administrative and financial activities for the Country Program in
Uganda. The Country Site Administrator will work under the direction of the
Country Director and work closely with PATH headquarters teams in Seattle and
Washington, D.C. to establish office systems and ensure that PATH policies and
procedures are followed by the country office.
Key Duties and Responsibilities: 
  • Develop,
    implement and maintain office systems in accordance with PATH policies and
    procedures, donor requirements, and government requirements for the
    • Travel management
    • Finance, including banking, petty cash and reporting
    • Payroll and related taxes
    • Employee benefits  and time
    • Government-required reporting
    • Paper and electronic files
    • Facilities management
    • Vehicle management
    • Equipment management
    • Contract management
    • General office management 
  • Ensure
    that all financial transactions are properly authorized and documented and
    recorded accurately in the financial system (QuickBooks). Submit quarterly
    requests for operating funds to the International Accounting Team and
    manage bank balances to ensure adequate funds are available.
  • Works
    closely with local accounting/legal firm(s) as required regarding tax
    exempt status;
  • Maintain
    bank accounts for country operations and act as primary liaison with
  • Keenly
    track annual registration renewals and tax requirements and maintain
    office registration and required employment documentation.
  • Liaise
    with landlords and service providers for services such as electrical,
    telephone, internet, water, security, cleaning and other services and
    ensure proper maintenance of all facilities.
  • Identify
    vendors and consultants and manage their agreements in accordance with
    PATH policies.
  • Develop
    annual country program overhead and facilities budgets in collaboration
    with Country Director and headquarters.
  • Manage
    expenditures against the overhead and facilities budgets. Inform Country
    Director monthly of all current or anticipated budget variances.
  • Manage
    Human Resources activities including recruiting, new employee orientation,
    disciplinary matters, payroll, and local employee benefit plans, in
    collaboration with the Human Resources team.
  • Maintain
    accurate information on local staff using the Human Resources Information
    System (HRIS).
  • Track
    the Performance Planning and Communication process for local staff and
    report to headquarters.
  • Ensure
    compliance with all relevant local laws and regulations, including those
    regarding labor, taxes, and registration.
  • Ensure
    compliance with all financial and taxation laws, such as income tax,
    withholding tax, social security, monthly and quarterly returns.
  • Actively
    monitor all PATH resources and equipment such as office space, equipment
    and HR, and ensure that all resources are in good order and adequate for
    smooth running for the country program.
  • Manage
    facilities needs assessment, analysis, and selection of new space, as
    needed, in consultation with Global Facilities.
  • Work
    with Global Facilities to manage lease process including initiation,
    renewal, and termination.
  • Perform
    any other responsibilities assigned by the Country Leader.
Qualifications, Skills and Experience: 
  • The
    ideal candidate should preferably hold a Master’s degree in business
    administration, accounting, or finance
  • At
    least seven years’ experience in administrative and financial management
    and a minimum of three years of supervisory, grants, and contract
    experience in an international organization; or an equivalent combination
    of education and experience.
  • Proven
    effectiveness as a staff supervisor and as a member of the leadership
  • Proven
    success in attention to detail and managing multiple tasks with competing
  • Proven
    financial management and budgeting skills.
  • Excellent
    organizational and documentation practices.
  • Demonstrated
    success recognizing, addressing, and resolving problems independently and
    in collaboration with headquarters.
  • Demonstrated
    effectiveness meeting reporting requirements and deadlines.
  • Excellent
    oral and written communication skills in English.
  • Proficiency
    with Outlook, Word, Excel and accounting software.
  • Proven
    effectiveness working in an NGO environment strongly preferred.
  • Working
    knowledge of US Government (USAID) and other international donor
    contracting highly desirable.
  • Proven
    financial management and budgeting skills.
NB: You must currently
have legal authorization to work in Uganda.
How to Apply: 
All suitably qualified and
interested candidates who wish to join PATH International are encouraged to
Apply Online at the web link below.
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