The Ugandan Jobline

• Develop,
  implement and maintain office systems in accordance with PATH policies and
  procedures, donor requirements, and government requirements for the
  following:
• Travel management
• Finance, including banking, petty cash and reporting
• Payroll and related taxes
• Employee benefits  and time
  tracking
• Government-required reporting
• Paper and electronic files
• Facilities management
• Vehicle management
• Equipment management
• Contract management
• General office management 
• Ensure
  that all financial transactions are properly authorized and documented and
  recorded accurately in the financial system (QuickBooks). Submit quarterly
  requests for operating funds to the International Accounting Team and
  manage bank balances to ensure adequate funds are available.
• Works
  closely with local accounting/legal firm(s) as required regarding tax
  exempt status;
• Maintain
  bank accounts for country operations and act as primary liaison with
  banks.
• Keenly
  track annual registration renewals and tax requirements and maintain
  office registration and required employment documentation.
• Liaise
  with landlords and service providers for services such as electrical,
  telephone, internet, water, security, cleaning and other services and
  ensure proper maintenance of all facilities.
• Identify
  vendors and consultants and manage their agreements in accordance with
  PATH policies.
• Develop
  annual country program overhead and facilities budgets in collaboration
  with Country Director and headquarters.
• Manage
  expenditures against the overhead and facilities budgets. Inform Country
  Director monthly of all current or anticipated budget variances.
• Manage
  Human Resources activities including recruiting, new employee orientation,
  disciplinary matters, payroll, and local employee benefit plans, in
  collaboration with the Human Resources team.
• Maintain
  accurate information on local staff using the Human Resources Information
  System (HRIS).
• Track
  the Performance Planning and Communication process for local staff and
  report to headquarters.
• Ensure
  compliance with all relevant local laws and regulations, including those
  regarding labor, taxes, and registration.
• Ensure
  compliance with all financial and taxation laws, such as income tax,
  withholding tax, social security, monthly and quarterly returns.
• Actively
  monitor all PATH resources and equipment such as office space, equipment
  and HR, and ensure that all resources are in good order and adequate for
  smooth running for the country program.
• Manage
  facilities needs assessment, analysis, and selection of new space, as
  needed, in consultation with Global Facilities.
• Work
  with Global Facilities to manage lease process including initiation,
  renewal, and termination.
• Perform
  any other responsibilities assigned by the Country Leader.

• The
  ideal candidate should preferably hold a Master’s degree in business
  administration, accounting, or finance
• At
  least seven years’ experience in administrative and financial management
  and a minimum of three years of supervisory, grants, and contract
  experience in an international organization; or an equivalent combination
  of education and experience.
• Proven
  effectiveness as a staff supervisor and as a member of the leadership
  team.
• Proven
  success in attention to detail and managing multiple tasks with competing
  priorities.
• Proven
  financial management and budgeting skills.
• Excellent
  organizational and documentation practices.
• Demonstrated
  success recognizing, addressing, and resolving problems independently and
  in collaboration with headquarters.
• Demonstrated
  effectiveness meeting reporting requirements and deadlines.
• Excellent
  oral and written communication skills in English.
• Proficiency
  with Outlook, Word, Excel and accounting software.
• Proven
  effectiveness working in an NGO environment strongly preferred.
• Working
  knowledge of US Government (USAID) and other international donor
  contracting highly desirable.
• Proven
  financial management and budgeting skills.

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