Office Administrator – Job Mart Centre Limited

Organisation: Job Mart
Centre Limited
Duty Station: Kampala,
Uganda
Reports to: Business
Development Manager
About US:
Job Mart Centre Limited is a
Human Resource recruitment firm that offers a variety of Human resource
functions including headhunting. Our Client is a leading business company that
deals in variety of supplies.
Job Summary:  The Office
Administrator will handle all financial and administrative duties in the
Company. The Office Administrator serves as the first line officer in the
Company and is accountable for administration and finance matters.  He/She will process all secretarial and
administrative work in the office like typing, filing, organizing the office
for meetings, writing minutes, managing support, staff and visitors travel, accommodation,
handling all the clients on appointment, maintaining office supplies in liaison
with service provider among others
Key Duties and Responsibilities: 
  • Provide timely support to the work of the bid
    preparation and Contract Compliance and Performance Management to ensure
    the effective implementation of supply and service contracts, with an aim
    to achieve probity and proper performance of obligations by all parties to
    such Contract;
  • Carry out routine administrative and drafting tasks
    e.g. drafting work orders, faxes, memos;
  • Render support as required with compiling data for
    implementing quality assurance surveillance plans;
  • Support in the monitoring and inputting information
    on contract performance to ensure compliance with contract terms,
    milestones, schedules, deliverables and cost objectives;
  • Alert to potential conflicts and performance issues
    with vendors such as variation, extension of time, enforcement of
    warranties / securities, disputes poor performance or non-compliance with contractual
    obligations.
  • Update and maintain CCPMU electronic and hardcopy
    files and records complete accounting and reporting requirements to ensure
    proper audit trail of the contract compliance and performance management
    role;
  • Compile information and data as required for budget
    preparation;
  • Perform any other work as required.
Qualifications, Skills and Experience: 
  • The Office Administrator should hold a High School
    Certificate with an Credit in Maths and English
  • At least three years of progressively responsible
    experience in contract administration or management as required.
  • Computer literacy skills. Ability to use with ease
    Microsoft Office
  • Versatility and adaptability – Able to anticipate,
    facilitate and catalyse change in the business environment and accurately assess
    the need for new skills and knowledge.
  • Office Administration – Able to take responsibility
    for all aspects of
    planning,
    organization, coordination, and improvement of the administrative work
  • Financial
    management- handling payments, management office imprest, accountability
    of received funds, URA tax returns filling,
  • Teamwork
    (Collaboration) and Inclusion – Collaborates with other team members and
    contributes productively to the team’s work and output, demonstrating
    respect for different points of view.
  • High
    degree of Confidentiality
  • Time
    Management
  • High
    degree of integrity
How to Apply: 
All candidates should send their
applications including:
  • A capability statement detailing the applicant’s general
    qualifications, adequacy for the post and illustrated personal experience;
  • Copies of testimonials (the applicant must endorse on
    each copy of the Submitted testimonials);
  • Updated detailed curriculum vitae duly signed by the
    applicant on each and every page and showing previous positions held;
  • Current salary;
  • Three professional referees; and
  • Postal addresses and day telephone contacts of
    applicant should be submitted
To:
Chief Executive Officer,
Job Mart Centre Ltd,
Plot 30/31 Flat C5, Ggaba Road,
Kansanga,
P.O. Box 8527, Kampala, UGANDA
Deadline: 3rd March 2015 by 17.00 hours

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