The Ugandan Jobline

• Receive
  and attend to all visitors, partners and other clients visiting the
  organization.
• Effectively
  and efficiently manage the telephone switchboard.
• Correspondence:
  To ensure that all mail and other office correspondence delivered and
  received are accounted for and distributed accordingly to the right
  officials in the organization. To be the custodian of the postage stamps.
• Filling
  of documents: To support the Administration unit by filing documents
  correctly and in a timely manner.
• Office
  Ambiance: Ensure that there is comfortable ambiance at the office – that
  pictures, plants and wall hangings, office furniture and fixtures etc. are
  properly arranged to facilitate a conducive working environment.
• Ensure
  that office premises are in good state for repair and maintenance at all
  times through liaison with landlord and service workers.
• Ensure
  that all office equipment (computer, scanner, photocopy machine, vehicle
  & generator) are well maintained and operating optimally.
• Ensure
  that all office repairs of furniture, AC, Sewage and any related
  components.
• Ensure
  that office vehicle is properly serviced and maintained.
• Managing
  and maintain store inventories of fuel, consumables, stationary and
  publications.
• Ensure
  that the Twaweza offices and its environment are clean, including liaising
  with the Cleaning Company.
• Ensure
  that all utilities are functioning optimally (water & electricity).
• Ensure
  that fire protection systems at Twaweza are in place including fire
  extinguishers, security alarms, fire suppression etc.
• Compile
  and submit timely and accurate monthly report for repair, fuel, utilities,
  consumables, and stationaries.
• Actively
  participates in meetings and sessions as needed including staff wellbeing
  meetings.
• Support
  colleagues in Ops unit to undertake their tasks.
• Successfully
  implement above responsibilities and assigned activities in work plans and
  budgets, consistent with Twaweza Policies.
• Actively
  contribute effectively to planning, monitoring, reporting and information
  dissemination of Uwezo’s/Twaweza’s work.
• Collaborate
  with Twaweza staff across units and countries in a spirit of mutual
  respect and cooperation to get things done.
• Regularly
  communicate your work through active use of internal platform
  (SalesForce), electronic calendar (Gcal) and being accessible on
  electronic chat (Skype) as per Twaweza requirements.
• Participate
  actively in organization-wide learning and other joint activities.
• Comply
  with and foster adherence to the established Twaweza values, policies,
  regulations, guidelines and procedures.
• Perform
  any other lawful tasks required by the Administrative Officer, respective
  Director and/or Executive Director.

• The
  candidate should hold at least two years administrative and / or logistic
  experience.
• Past
  experience of working in office or other work environment that involves
  managing logistics and reports.
• A
  minimum of three or more years driving experience and a clean driving with
  demonstrated safety record.
• Possess
  excellent organizational skills, ability to take initiative and solve
  problems/deliver results on time.
• Proficiency
  in spoken and written English.

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