Earn over 75m Annually as Office Manager at Bioversity International

Job Title:  Office Manager
Organisation: Bioversity
International
Duty Station: Kampala,
Uganda
Reports to: Corporate
Services in Rome HQ and Regional Coordinator
Salary: UGX 75,896,991
per annum.
About US:
Bioversity International is a
global research-for-development organization. We have a vision – that
agricultural biodiversity nourishes people and sustains the planet. We deliver
scientific evidence, management practices and policy options to use and
safeguard agricultural biodiversity to attain sustainable global food and
nutrition security. We work with partners in low-income countries in different
regions where agricultural biodiversity can contribute to improved nutrition,
resilience, productivity and climate change adaptation. Bioversity
International is a member of the CGIAR Consortium – a global research
partnership for a food secure future.
Job Summary: The Office
Manager will be responsible for providing effective and efficient
administrative, finance and HR services to the Bioversity Uganda Office (BUO),
for ensuring compliance with Bioversity policies and the laws of Uganda, and
manages the offices day-to-day operations. The position is expected to provide
both oversight and, for specific areas, to have a hands- on role in performing
operational activities.
Key Duties and Responsibilities: 
  • Prepare
    and actively monitor the annual operating budget for the Office;
  • Oversee
    and technically support general accounting, expenditure monitoring and
    financial reporting office related activities including office signatories
    for clearance and approval;
  • Manage
    the procurement of supplies, equipment and services including the
    monitoring and evaluation of vendor contracts;
  • Manage
    all facilities maintenance, building and security, transport services and
    related activities; liaise with related service providers to ensure
    effective services;
  • Working
    closely with the HR staff in HQ, oversee and provide hands-on support to
    the administrative aspects of HR-related services, including providing
    advice to staff on general HR matters, preparation and management of
    contracts for local staff; oversee the payroll for locally recruited
    staff, including withholding and payment of applicable taxes;
  • Oversee
    protocol services, including liaising with the host country government
    with regard to matters related to the Agreement between Bioversity and the
    Government of Uganda; responding to administrative requests from relevant
    governmental agencies, including those related to special ID cards and
    visas for staff and dependents, customs clearances and other privileges
    and immunities under the Agreement;
  • Works
    closely with HQ on the organization of internal and external audits and
    provide support to such audits in the Office;
  • Serve
    as Bioversity Security Focal point for BUO;
  • Serve
    as the focal point for organizations hosted by Bioversity in Uganda, and
    their staff, ensuring provision of services to the hosted entities as set
    forth in hosting agreements;
  • Manage
    the provision of administrative, finance and HR services to project
    outreach offices as assigned (currently Burundi and DRC);
  • Regularly
    review administrative processes and procedures to ensure services are
    delivered in the most efficient and effective manner, and in compliance
    with Bioversity policies and procedures and in compliance with national
    laws, and make recommendations for improvement; develop and implement
    related procedures and processes;
  • Support,
    motivate and supervise a small team of support staff;
  • Perform
    any other duties as assigned.
Qualifications, Skills and Experience: 
  • The
    candidate should preferably hold a university degree or equivalent
    qualifications.
  • At
    least seven years relevant experience in administration (including the
    administration of personnel), and accounting of finance. A good portion of
    this experience will be in the management of such functions.
  • Computer
    proficiency in the use of Microsoft Excel and Word; working knowledge of
    computerized accounting packages.
  • Working
    knowledge of and experience with Ugandan employment law.
  • Knowledge
    of accounting and budgeting practices and procedures.
  • Excellent
    command of the English language, both written and spoken.
  • Excellent
    interpersonal, communications and teamwork skills, including the ability
    to establish and maintain effective working relationships with people of
    different cultural and national backgrounds.
  • Possess
    the ability to motivate and supervise staff.
  • Exceptional
    skills with personal organization, priority setting, problem solving and
    report writing.
  • Ability
    to work with a high degree of independence within assigned areas
    complemented by sound judgment and initiative.
  • Very
    strong client orientation and service approach.
  • Past
    experience in a not-for-profit organization or academic environment is an
    added advantage.
  • Professional
    financial accreditation.
How to Apply: 
All suitably qualified and
interested candidates should Apply Online at the link below.
Deadline: 27th February, 2015

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