Job Title:
Development Assistance Specialist
Development Assistance Specialist
Organisation: United
States Embassy, US Mission in Uganda
States Embassy, US Mission in Uganda
Duty Station: USAID, Health and HIV/AIDS OFFICE, Kampala,
Uganda
Uganda
Salary Grade: UGX 70,716,460 to 102,625,095 p.a. inclusive of
allowances).
allowances).
About US Embassy:
Welcome to the United States
Embassy in Kampala, Uganda. The United
States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the
U.S Mission to Uganda. The Mission is
composed of several offices and organizations all working under the auspices of
the Embassy and at the direction of the Ambassador.
Embassy in Kampala, Uganda. The United
States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the
U.S Mission to Uganda. The Mission is
composed of several offices and organizations all working under the auspices of
the Embassy and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
under the U.S Mission to Uganda are:
- United
States Agency for International Development (USAID) - Centers
for Disease Control - Peace
Corps
Job Summary: The USAID Development Assistance Specialist
will oversee the entire Health and HIV/AIDS Office financial portfolio valued
at approximately $250 million annual budget with over forty major activities
funded through both bilateral and field support mechanisms; assist the Team
leader in developing the annual program budget: assist the Financial Analyst in
developing the Team’s Cost Operations budget: oversee procurement actions,
track procurement documents, and update the Team’s procurement plan across
sub-teams: complete financial reporting requirements for Presidential
Initiatives and other USAID funding and assisting the Team leader and Health
and HIV/AIDS Sub-Team Leaders with responding to additional financial needs as
requested.
will oversee the entire Health and HIV/AIDS Office financial portfolio valued
at approximately $250 million annual budget with over forty major activities
funded through both bilateral and field support mechanisms; assist the Team
leader in developing the annual program budget: assist the Financial Analyst in
developing the Team’s Cost Operations budget: oversee procurement actions,
track procurement documents, and update the Team’s procurement plan across
sub-teams: complete financial reporting requirements for Presidential
Initiatives and other USAID funding and assisting the Team leader and Health
and HIV/AIDS Sub-Team Leaders with responding to additional financial needs as
requested.
Key Duties and Responsibilities:
1. With limited supervision,
provides programmatic and administrative leadership in structuring, updating,
and overseeing the entire DO 3 Team financial portfolio, which is currently
$250 million in FY 2014 funding, and has been increasing substantially on an
annual basis over the past several years. The incumbent is responsible for
monitoring the President’s
provides programmatic and administrative leadership in structuring, updating,
and overseeing the entire DO 3 Team financial portfolio, which is currently
$250 million in FY 2014 funding, and has been increasing substantially on an
annual basis over the past several years. The incumbent is responsible for
monitoring the President’s
Emergency Plan for AIDS Relief
(PEPFAR) funds, which constitute high percentage of the entire DO3 budget,
monitoring the President’s Malaria Initiatives (PMI) funds, Population funds
and miscellaneous funds from various other sources (70% time). The
responsibilities include:
(PEPFAR) funds, which constitute high percentage of the entire DO3 budget,
monitoring the President’s Malaria Initiatives (PMI) funds, Population funds
and miscellaneous funds from various other sources (70% time). The
responsibilities include:
- Working
closely with the DO 3 Team Leader, the DO 3 Sub-Team Leaders and the
Financial Analyst (FA) who is the Financial Management Office
representative to DO 3, to construct DO 3 - Program
Budgets by Program Area and Element Level and by congressional earmarks
for planning purposes. Works closely with activity managers within the
various Sub-Teams to identify and budget appropriately for activities
under the different categories of funds (PEPFAR, PMI, Population, Maternal
and Child Health, TB) - Works
in consultation with the Sub-Team leaders for Health and HIV/AIDS along
with the FA to construct budgets for the PEPFAR Country Operational Plan,
the Malaria Operational Plan, and other program area and element area
budgets for planning purposes. - Support
the Sub-Team Leaders and other team members in providing financial data
and analysis for quarterly, semi-annual and annual reports for the PEPFAR,
PMI and other health program areas and elements. - Engages
activity managers in monitoring program funds through projections from the
activities and from the actual expenditures in the Financial Management
Office database, oversee the quarterly accruals and expenditure reporting
process to Financial Management Office, and updates the DO 3 Team Leader
on a quarterly basis. - Receives
the quarterly financial Pipeline Report from FA, reviews activities with
activity managers and Sub-Team Leaders, and provides an oral pipeline
analysis to DO 3 Team Leader in preparation for quarterly Mission pipeline
and procurement plan review. - Actively
participates in quarterly Mission pipeline and procurement plan reviews,
responding to DO 3 related financial management issues that are identified
in the review. Provides follow-up to any identified financial management
issues that require action. - Works
closely with the FA to plan budgets for DO 3 program-funded USAID
management costs (Cost of Operation’s Budget), which includes FSN and
Personal Services Contractors’ costs, office supplies and management,
Motorpool, etc. - Support
activity managers in formulating budget projections, both bi-lateral and
field support, taking into consideration activity mortgages and pipelines. - Regularly
send budget updates to the Team Leader, Sub Team Leaders, Activity
Managers, Financial Management Office, and the Program and Policy
Development Office as appropriate or requested. - Works
hand in hand with the Program Office on the DO 3 Congressional Budget
Justification (CBJ), annual obligations budget program area, on
documentation for obligation into the DO 3 Development Objective Agreement
(DOAG) and DOAG amendments/modifications, and on preparing the field support
budget for USAID/Washington. - Regularly
reviews DO 3 budgets and reports from Phoenix with the FA, reviews
grantees, and contractors’ advances and liquidation administrative
vouchers for the Team Leader’s approval for those activities of a general
nature which do not fall under any of the sub-teams - Participates,
as requested, in meetings with the Team Leader, in Sub-Team meetings,
and/or in meetings with the USAID/Kampala Mission Director and Deputy
Mission Director where DO 3 financial issues are under discussion. - As
and when requested, compiles financial information for the Government of
Uganda
2. Provides programmatic and
administrative oversight to procurement actions across DO Sub-teams. While
these are similar to some of the responsibilities listed above, they are
specific to procurement actions. (30% time)
administrative oversight to procurement actions across DO Sub-teams. While
these are similar to some of the responsibilities listed above, they are
specific to procurement actions. (30% time)
- Works
closely with activity managers to provide financial data for preparation
of documentation on sub-obligations in to specific implementing partner
instruments and other mechanism of a general and overall nature through
financial requisitions, Strategic Objective Implementation Letters
(SOILs), and other mechanisms - Actively
participates in the clearance process of financial requisitions and other
documents by reviewing and clearing off on the documents before they go to
the Team Leader and/or Deputy Team Leader. - Works
closely with activity managers, Sub-Team Leaders and the DO 3 Acquisitions
and Assistance (A &A) Office representative to update the DO 3
procurement plan on a quarterly basis in preparation for the quarterly
Mission pipeline and procurement plan review - Actively
supports in program/pipeline/procurement (PPP) Mission review, responding
to DO 3 budget-related procurement issues.
Qualifications,
Skills and Experience:
Skills and Experience:
NOTE: All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
- The
ideal candidates for the USAID US Embassy Job Opportunity should hold a
Bachelor’s degree preferably in Financial Management, Business
Administration, Accounting, Social Science or related field. - At
least two to three years of progressively responsible work in financial
management, budgeting, accounting, business administration, program
management, project development, social economic and/or social cultural
analysis or related field is required. Prior experience working with USAID
or USAID implementing partners in budgeting, financial management or
related work is highly desirable. - Past
experience in a responsible position of accounting, budgeting, financial
management, or business administration with other international donor
organization is desirable. - Computer
literacy skills and knowledge of accounting and budgeting practices and
procedures is required. - Working
Knowledge of USAID policies, goal, procedures, and programming methods is
desirable - Possess
a high degree of computer proficiency, including spreadsheet development
and management is required - Strong
skills in financial management and budgeting are required. - Excellent
interpersonal skills, ability to meet tight deadline, dependable,
discreet, must be able to write clearly and concisely in the English
language and function well in an environment that requires responding to
ad-hoc requests and deadline with tittle lead time
Language Proficiency: (List both English and host country
language(s) proficiency requirements by level (II, III) and specialization
(speaking/read). Demonstrated outstanding competence in spoken and written
English (level 4) is required.
language(s) proficiency requirements by level (II, III) and specialization
(speaking/read). Demonstrated outstanding competence in spoken and written
English (level 4) is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
send their applications and strictly adhere to the following:
- Universal Application for Employment as
a Locally Employed Staff or Family Member (DS-174) Download
it Here. - A current resume or curriculum vitae.
- Candidates who claim US Veterans
preference must provide a copy of their Form DD-214 with their
application. Candidates who claim conditional US Veterans preference
must submit documentation confirming eligibility for a conditional
preference in hiring with their application. - Any other documentation (e.g. essays,
transcripts/certificates, awards) that addresses the qualification
requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at [email protected]
NB: Only electronic submissions will be accepted and only shortlisted
candidates will be contacted.
candidates will be contacted.
Please clearly indicate the position applied for in the subject area of
the email submission.
the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe
Acrobat (.pdf) and please send all documents in one file attachment.
Acrobat (.pdf) and please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5
Deadline: 24th
February 2015
February 2015
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
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