Commodity Officer Job Placement – World Vision

Job Title:   Commodity
Officer
Organisation: World
Vision
Reports to: Commodity
Manager
Duty Station: Uganda
About WVU:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary:  The
World Vision Commodity Officer will provide technical and direct management
oversight of the food aid program at the district level to ensure quality food
programming, systems and procedures and accountability within the framework of
World Vision and the donor standards and guidelines.
Key Duties and Responsibilities: 
1. Food Aid Programming:
  • Provide
    management supervision and oversight for the food aid program and track
    food aid programming budget and assets at the district level.
  • Develop
    monitoring plan for all food aid in the district and ensure that regular
    and rigorous monitoring takes place during implementation.
  • Keenly
    track major trends and findings and take action to ensure project
    objectives are accomplishments.
  • Collaborate
    and coordinate with other technical staff in areas of food programming
    research, impact learning, innovative programming and partnerships as well
    as the dissemination of major food programming issues, new ideas and
    trends, advocacy and the optimization of food programming for both relief
    and development need in the in West Nile region.
2. Supervision of field
operation:
  • Offer
    technical oversight through periodic visits to monitor and review all
    aspects of the food programming and systems as well as to provide
    appropriate feedback and recommendations
  • Responsible
    for the management of the entire process of distribution planning, food
    dispatch from the warehouse to the Food Distribution Point(FDP) , receipt
    of food at the FDP, distribution, returns and accounting of losses.
  • Conduct
    un-scheduled and scheduled field visit to observe distribution and check
    compliance with set standards.
  • Ensure
    that proper food handling and accountability systems are in place
    including the maintenance of all required records, documentation and
    installation and operation of Commodity Tracking System (CTS) at the
    district level.
  • Manage
    CTS installation and operationalization at the district level and put in
    place proper systems and schedules for review of documents and reports
    with a view to ensure compliance with World Vision and donor standards and
    guidelines.
  • Ensure
    beneficiary list tally with all supporting documentation (Waybill,
    Tracking Inspection Report (TIR), Unloading tally sheet, Distribution
    Centre Visit Report (DCVR) & Certificate of food receipt and
    distribution).
3. Commodity Reporting: Compile and send monthly and quarterly
narrative reports as per the agreed scheduled with the Donor and National
Office.
4. Management of invoicing
process:
Ensure all invoices
plus corresponding backups are submitted to the field donor office in Gulu
within the agreed timeline.
5. Staff Management: Develop and implement a staff capacity
building plan on areas of commodity management, food distribution, and
nutrition and hygiene sensitization in order to meet established standards
through on the job training, reflections and any other appropriate and cost
effective methods.
6. Coordination and
Networking:
  • Organize
    staff meeting to discuss project implementation as well as challenges and
    success.
  • Actively
    participate in monthly management meetings.
  • Participate
    in district coordination meetings with donor and other stakeholders.
Qualifications, Skills and Experience: 
  • The
    Commodity Officer should hold a Bachelor’s degree in social sciences or
    development.
  • At
    least three to five years past experience, preferable with a busy NGO or
    UN agency, in food commodities handling tracking and accounting.
  • Prior
    experience with Commodity Tracking System and or UN World Food Programme
    (WFP) Compass system is an added advantage.
  • Working
    knowledge of WFP regulations pertaining to relief food commodities
    tracking accounting and reporting.
  • Be
    a Self starter, who can accomplish the task with minimal or no
    supervision. He/she should be able to manage a team of staff as well as
    cooperate with other units.
  • He/she
    must be keen on details and well organized individual.
  • Mature
    Christian, able to stand above denominational diversities.
  • Commitment
    to World Vision Core Values and Vision Statement
NB: Only
Ugandan Nationals are encouraged to apply.
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 20th January, 2016

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