The Ugandan Jobline

• Supports
  the Finance Director in formulating key assumptions for the preparation of
  budgets with reference to strategic and short term plans and corporate
  instructions and guidelines.
• Supports
  the Finance Director in arranging budget preparatory meetings with
  Managers and communicating budget approach.
• Formulates,
  coordinates and consolidates Cost Centre Expenses, Capital Expenditure,
  Sales and Projected balance sheet budgets and identifies areas of cost
  effectiveness and containment in consultation with responsible managers
  and other stakeholders.
• Supports
  the Finance Director in formulating re-forecasting assumptions and any
  other appropriate guidance for use by managers in the re-forecasting
  exercise.
• Prepares
  monthly re-forecasts and proposes levels of ADD ON rate for inter-company
  invoicing.

• Prepares
  monthly Management Accounts at cost center level with Variance Analysis
  between actual and budget/ re-forecasts, and related commentaries on
  reasons for deviations from budgets/ re-forecasts.
• Send
  timely proposals to Financial Controller on areas requiring attention
  taking into account past trends in costs and current and future business
  position.

• Ensures
  that all tobacco purchased is correctly and timely accounted for in the
  IFAS system
• Ensures
  accounting procedures and controls to track green tobacco from buying
  points to final warehouse in Malawi are operating efficiently.
• Ensures
  that green inventory holdings in IFAS are represented by actual physical
  inventories in warehouses.
• Ensures
  IFAS/ SAP interface is working and reconciled.
• Prepares
  and submits Pilar inventory report.
• Analyzes
  tobacco weight differences between dispatch and receipt into warehouse
  along the supply chain and proposes and/ or takes corrective measures to
  control weight loss in a timely manner.
• Reports
  weight losses to management and initiate claims for losses from
  transporters with supporting evidence.
• Conducts
  regular visits to branches and tobacco buying centers with a view to
  ensuring company procedures are adhered to all the time and that they are
  effective.
• Reports
  on tobacco purchases, classification and prices to management to ensure
  that crop throw and price is comparable to budget and market trends.
• Organizes
  and supervises physical counts and checks of tobacco inventory.

• Intuitively
  analyze and project direct operational costs (COGS) excluding SGA
  overheads to be used in determining the ADD-ON rate after application to
  the Projected volume
• Project
  cost of farmer inputs – fertilizer, chemicals, seed, Hessian, string and
  another items to determine the issuing price to the farmer.
• Determine
  the AOU Floors levy by costing the floor operations carried out by AOU.
• Ensure
  that the correct levy rates for AOU, government, associations is entered
  into IFAS for recovery form the farmer.
• Approve
  export sales orders input by Shipping department in SAP on shipping
  tobacco to Malawi
• Release
  billing documents to accounting on advice of delivery of tobacco to Malawi
  in order to reduce Uganda inventory and post inter-company invoice.

• Ensure
  that inputs purchased by the company are received and distributed intact
  ready for distribution to the farmers.
• Ensures
  that the inputs distributed to the farmers are properly recorded in IFAS
  in terms of quantity and value received by the farmer.
• Ensures
  that payments to farmer for working capital or crop finance advances
  originated by the Financial Accountant are booked in IFAS to enable
  payment to be disbursed.
• Ensure
  that interest is charged and farmer accounts maintained including
  statements to farmers for debt to be recovered.
• Ensures
  that Farmer payments are made in a timely manner and schedules distributed
  to senior management (check list).
• Ensures
  Farmer statements and reconciliations are prepared and distributed to
  Commercial Farmers and Associations at least quarterly and that
  acknowledgement of debt is obtained as appropriate.
• Ensures
  that VAT invoices (and/ or Returns) are prepared and distributed to
  farmers monthly.
• Monitors
  tobacco purchase Prepayments and ensures that Agronomy and Leaf Operations
  Departments have certified that the tobacco exists and will be available
  for purchasing as determined.
• Ensures
  Prepayments are managed in such a way that no payments are made before
  prior prepayments are settled through the supply of tobacco.
• Checks
  IFAS reports to ensure that farmer advances and related interest are
  correctly recorded.
• Monitors
  farmer advance recoveries and circulates Debt Recovery reports to
  management on a weekly basis.
• Carries
  out visits to branches and tobacco buying centers with a    view to ensuring company procedures
  are adhered to all the time and that they are effective.
• Organizes
  and supervises physical counts and checks of farmer inputs inventory.

• Checks
  and approves the invoices from transporters, verified by the Operations
  & Logistics Manager, and that these agree with IFAS data.
• Prepares
  monthly transport costs accruals for posting to SAP.

• The
  ideal candidate should preferably hold a University Degree from a reputable
  institution.
• A
  full member of an International Accounting Professional body such as CPA,
  ACCA or its equivalent
• Be
  a member of the Institute of Certified Public Accountants of Uganda
  (ICPAU)
• At
  least three years post qualification experience in an accounting role/s.
• Working
  knowledge of tobacco industry/agro business an added advantage.
• Ability
  to effectively communicate in English.
• Ability
  to plan and organize.
• Ability
  to lead and work with and through teams.
• Ability
  to influence and network with others.
• Ability
  to take initiatives and act before being told.
• Ability
  to identify and provide learning opportunities that enable others to reach
  their full potential.
• Ability
  to identify and appreciate the values, concerns and feelings of others.
• Ability
  to focus on key goals and deliver results.
• Ability
  to focus on accuracy and attention to detail.
• Ability
  to pursue high standards in line with agreed organizational values and
  standards of professionalism.

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