3 United States Peace Corps PC Career Placements – Training Secretary/Logistician

Organisation: United States Peace Corps (PC)
Duty Station: 
Kampala, Uganda
About Peace Corps:
The Peace Corps is an agency of
the United States Government, which sends American Volunteer development
workers to assist in capacity building and technical assistance activities in
over 70 countries worldwide.  Peace Corps
Uganda invites applicants for the position listed above which is based in
Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda
for over 30 years.  Ambassador Scott H.
DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices
and organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
  • United States Agency for International Development
    (USAID)
  • Centers for Disease Control
  • Peace Corps
Job Summary: The US
Peace Corps Training Secretary/Logisticians will support the Training team and provide
secretarial and logistical support to the Training Unit. Under the direct
supervision of the Training Manager (TM), the Training Secretary/Logistician is
a member of the core staff responsible for the administration, logistical
support, coordination and financial management of the Training Unit.
Key Duties and Responsibilities:  
1. PRE-PST Duties:
  • Sets
    up training venue for Training of Trainers (TOT) workshop
  • Sets
    up all Equipment to be used during TOT workshop
  • Receives,
    sorts and distributes incoming mail for Peace Corps Volunteer and staff at
    TOTs
  • Work
    closely with Hotel for meal times and monitors and tallies with hotel for
    services utilized by Peace Corps guests
  • Prepares
    TOT reports and distributes to relevant units
  • Prepares
    Trainees Arrival Information Packet, Trainers PST Guides, and Trainers TOT
    files, Letters of training correspondence, TOT calendar and Files for
    Participants
  • Prepares
    COTE for PST and ensures its distribution in time
2. During PST:
  • Manages
    all secretarial work of the training section;
  • Updates
    and maintains professional record keeping of electronic, hardcopies and
    back-up files of training materials
  • Ensures
    safe handling and use of all office equipment
  • Receives,
    sorts and distributes incoming mail for Trainees, PCVTs and staff and
    ensures postage of outgoing mail
  • In-charge
    of store for Trainees’ and Training property, safe keeping and
    distribution
  • Maintains
    records of correspondences done during training
  • Makes
    and arranges for photocopying and printing of teaching materials and
    ensures their delivery to the recipients in time
  • Keeps
    regular correspondence with Peace Corps Kampala for updates and any
    incoming information
  • Works
    in liaison with the Training Assistant, Training & Programming
    Assistant, Program teams and Training Manager (TM) for efficient running
    of the Training program.
  • Sets
    up and operates training equipment (LCDs, videos and audios etc.)
  • Oversees
    transporting supplies, equipment and other non-expendable items for
    training
  • Sets
    up a control system and storage areas for supplies and equipment and
    ensuring that all the equipment: Computers, Printers, Photocopy machines,
    Cameras, Modems etc received from PC office are safely handled and maintained
    in good condition
  • Prepares
    a weekly cash needs projections to send to the TM and Cashier for day to
    day running of training events
  • Sets
    up a checklist and system for disbursement of materials and payments
  • Disburses
    funds and maintains an accurate record of day to day expenditures throughout
    the Training program
  • Prepares
    and submits to the TM, weekly reports and cover sheets of all funds spent,
    with receipts attached in weekly basis
  • Prepares
    and submits requests for payments for honorarium of resource persons and
    other required training activities
  • Sets
    up a travel plan for vehicle trips in coordination with TM and core staff
    members, providing this to the General Services Officer (GSO) and ensuring
    that the schedule is adhered to.
  • Keenly
    tracks contracts and expenses to ensure adherence and communicating
    non-compliance as soon as this is realized to the TM
  • Maintains
    a record of participants and visitors at the training site
  • Works
    closely with hotel management for reservation or cancellation of
    participants’ rooms in a  timely
    manner and keeping records of the number of days spent
  • Documents
    training events by taking notes, photography, video as required and
    ensuring these are disseminated to staff
  • Plays
    an active role as a cross-cultural guide, language informant and safety
    and security advisor.
3. After PST:
  • Prepares
    PST debrief and final report by soliciting inputs from various components
    and distributes to relevant units
  • Packs
    up office equipment for transfer to Peace Corps Kampala after PST
  • Performs
    any other duties as assigned
Qualifications, Skills and Experience:  
  • The
    ideal candidates for the US Embassy Peace Corps Training
    Secretary/Logistician careers should hold Bachelors’ degrees in a field of
    study relevant for training and administration
  • A
    minimum of three or more years’ experience in secretarial, budgeting,
    administration and logistical management with relevant government
    agencies, not-for-profit organizations, or private businesses.
  • Background
    in administration, logistics management and or event planning. Preferrably
    Cross cultural experience with Americans, Diversity and Inclusion
  • This
    is a multifunctional position requiring a great degree of energy,
    flexibility, creativity and effectiveness in this position is essential to
    the efficient and effective implementation of the Peace Corps Training
    Program.
  • Working
    knowledge/skill in bookkeeping, budget management and excel
  • Excellent
    computer skills including MS Word, Photo Shop (or equivalent), Powerpoint
    and Spreadsheet programs.
  • Possess
    the ability to work independently with little supervision.
  • Good
    organization and time management skills.
  • Willingness
    to take the initiative.
  • Excellent
    teamwork skills, strong service attitude, personal integrity, strong cross-cultural
    skills, strong interpersonal skills, strong interest in Uganda’s
    development and ability to travel extensively.
  • Ability
    to work on a regular Monday through Friday schedule with occasional
    evening and weekend hours when necessary
Language Proficiency: Level IV English ability. Excellent
knowledge of English, both spoken or written, native ability in spoken and
written at least one Ugandan Language
How to Apply:
ALL submissions must be
electronic. (Please do not attach academic credentials to the email)
Please submit a Microsoft Word
formatted letter of interest, resume, names and contacts information for three
references to applications@ug.peacecorps.gov. Please clearly indicate the
position applied for on the subject line of your cover email. Submitted
documents become the property of Peace Corps and will not be returned. You will
be contacted ONLY if you are deem qualified. If called for an interview, you
will be expected to bring copies of your academic credentials. Finalists from
the first interview will be expected to bring a reference letter from their
Local Council (LC1) as part of the final review process.
Deadline: 5th March, 2015
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *