The Ugandan Jobline

• United States Agency for International Development
  (USAID)
• Centers for Disease Control
• Peace Corps

• Sets
  up training venue for Training of Trainers (TOT) workshop
• Sets
  up all Equipment to be used during TOT workshop
• Receives,
  sorts and distributes incoming mail for Peace Corps Volunteer and staff at
  TOTs
• Work
  closely with Hotel for meal times and monitors and tallies with hotel for
  services utilized by Peace Corps guests
• Prepares
  TOT reports and distributes to relevant units
• Prepares
  Trainees Arrival Information Packet, Trainers PST Guides, and Trainers TOT
  files, Letters of training correspondence, TOT calendar and Files for
  Participants
• Prepares
  COTE for PST and ensures its distribution in time

• Manages
  all secretarial work of the training section;
• Updates
  and maintains professional record keeping of electronic, hardcopies and
  back-up files of training materials
• Ensures
  safe handling and use of all office equipment
• Receives,
  sorts and distributes incoming mail for Trainees, PCVTs and staff and
  ensures postage of outgoing mail
• In-charge
  of store for Trainees’ and Training property, safe keeping and
  distribution
• Maintains
  records of correspondences done during training
• Makes
  and arranges for photocopying and printing of teaching materials and
  ensures their delivery to the recipients in time
• Keeps
  regular correspondence with Peace Corps Kampala for updates and any
  incoming information
• Works
  in liaison with the Training Assistant, Training & Programming
  Assistant, Program teams and Training Manager (TM) for efficient running
  of the Training program.
• Sets
  up and operates training equipment (LCDs, videos and audios etc.)
• Oversees
  transporting supplies, equipment and other non-expendable items for
  training
• Sets
  up a control system and storage areas for supplies and equipment and
  ensuring that all the equipment: Computers, Printers, Photocopy machines,
  Cameras, Modems etc received from PC office are safely handled and maintained
  in good condition
• Prepares
  a weekly cash needs projections to send to the TM and Cashier for day to
  day running of training events
• Sets
  up a checklist and system for disbursement of materials and payments
• Disburses
  funds and maintains an accurate record of day to day expenditures throughout
  the Training program
• Prepares
  and submits to the TM, weekly reports and cover sheets of all funds spent,
  with receipts attached in weekly basis
• Prepares
  and submits requests for payments for honorarium of resource persons and
  other required training activities
• Sets
  up a travel plan for vehicle trips in coordination with TM and core staff
  members, providing this to the General Services Officer (GSO) and ensuring
  that the schedule is adhered to.
• Keenly
  tracks contracts and expenses to ensure adherence and communicating
  non-compliance as soon as this is realized to the TM
• Maintains
  a record of participants and visitors at the training site
• Works
  closely with hotel management for reservation or cancellation of
  participants’ rooms in a  timely
  manner and keeping records of the number of days spent
• Documents
  training events by taking notes, photography, video as required and
  ensuring these are disseminated to staff
• Plays
  an active role as a cross-cultural guide, language informant and safety
  and security advisor.

• Prepares
  PST debrief and final report by soliciting inputs from various components
  and distributes to relevant units
• Packs
  up office equipment for transfer to Peace Corps Kampala after PST
• Performs
  any other duties as assigned

• The
  ideal candidates for the US Embassy Peace Corps Training
  Secretary/Logistician careers should hold Bachelors’ degrees in a field of
  study relevant for training and administration
• A
  minimum of three or more years’ experience in secretarial, budgeting,
  administration and logistical management with relevant government
  agencies, not-for-profit organizations, or private businesses.
• Background
  in administration, logistics management and or event planning. Preferrably
  Cross cultural experience with Americans, Diversity and Inclusion
• This
  is a multifunctional position requiring a great degree of energy,
  flexibility, creativity and effectiveness in this position is essential to
  the efficient and effective implementation of the Peace Corps Training
  Program.
• Working
  knowledge/skill in bookkeeping, budget management and excel
• Excellent
  computer skills including MS Word, Photo Shop (or equivalent), Powerpoint
  and Spreadsheet programs.
• Possess
  the ability to work independently with little supervision.
• Good
  organization and time management skills.
• Willingness
  to take the initiative.
• Excellent
  teamwork skills, strong service attitude, personal integrity, strong cross-cultural
  skills, strong interpersonal skills, strong interest in Uganda’s
  development and ability to travel extensively.
• Ability
  to work on a regular Monday through Friday schedule with occasional
  evening and weekend hours when necessary

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