The Ugandan Jobline

• Ensure compliance with UNOPS rules and regulations in
  the field and elaboration of the Programme procurement strategies
  including procurement planning, sourcing strategy, supplier selection and
  evaluation, quality management, customer relationship management, e-procurement.
• Supporting the the development of contract strategy
  including tendering processes and evaluation, managing the contract and contractor,
  legal implications.
• Under the guidance of the Support Services Officer,
  assist in procurement processes in accordance with UNOPS rules and
  regulations.
• Assist in implementation of a procurement management
  system in relation to planning, awarding, administering and monitoring of
  all matters related to procurement, in accordance with UNOPS Procurement
  Manual;
• Management of the preparation of tendering documents
  for international procurement requirements; the establishment of shortlist
  of suitable contractors/suppliers, and the preparation and issue of local
  tenders. Together with the requesting programme component, evaluation of
  bids or proposals received and recommendations for contract awards;
• Efficient implementation of a vendor database and use
  of the system to record the listing, updating, evaluation and monitoring
  of performance of service providers and vendors;
• Provision of guidance on all procurement matters.

• Support in the implementation of a comprehensive logistics
  system in accordance with UNOPS Logistical Procedures;
• Implementation of a coherent logistical supply system
  in accordance with UNOPS Procurement Rules and Regulat ions;
• Assist in management of the movement of personnel and
  equipment into and within the duty station;
• Carry out logistical services in accordance with
  UNOPS rules and regulations.
• In charge of the day-to-day management and reporting
  on an asset management and accounting system for all UNOPS managed
  equipment and properties in accordance UNOPS lease and asset management
  policy.
• Provessing of a repair and maintenance system for all
  equipment including EDP equipment, communications equipment, vehicles and
  generators, etc.

• Support in the planning, expenditure tracking and
  audit of financial resources, in accordance with UNOPS rules and
  regulations.
• Assist in organization of cost-recovery mechanisms
  for the Programme services provided to projects, contractors and/or other
  UN agencies.
• Monitoring of administrative budget expenditures and
  advice to HoSS on the budget status, ensuring that funds allocated are not
  exceeded or that additional funds are allocated when required; response to
  queries on financial and administrative matters.
•     Assist in
  organization and oversight of the Support Services Office petty cash
  management processes, including timely accounting and reconciliation of
  all transactions and security of cash assets on site.
• Assist in development and implementation of a finance
  management system in accordance with UNOPS Financial Rules and
  Regulations.
• Monitoring and production of Cash Flows on regular
  basis with regards to the ongoing projects and financial agreements.

• Compliance with UNOPS human resources policies and
  strategies.
• Render support in recruitment processes in accordance
  with UNOPS rules and regulations, appropriate use of different contractual
  modalities, contracts management, performing the HR functions in Atlas.
• Assistance in establishing and maintenance of the
  proper performance management and staff development systems.
• Assistance in establishing and implementation of a
  recruitment system for national personnel, in accordance to UNOPS HR
  manual and in collaboration with the relevant sections in UNOPS,
  undertaking recruitment process for national consultants and administering
  contracts on behalf of the Programme.
• Assist in definition of training plans for staff
  involved in the delivery of support services.

• Use of Atlas functionality for improved business
  results and improved client services.
• Identification of opportunities and ways of
  converting business processes into web-based systems to address the issues
  of efficiency and full accountability.
• Identification and promotion of different systems and
  applications for optimal content management, knowledge sharing,
  information provision and learning including e-registry, web-based office
  management system, etc.

• Assist in establishment and management of a vehicle
  pool for providing transportation services as required by the office as
  well as to meet logistical needs.
• Assist in development and implementation of a vehicle
  management and maintenance system in accordance with UNOPS vehicle
  management policy and procedures.
• Assist in implementation of a repair and maintenance
  system for all equipment including EDP equipment, communications
  equipment, vehicles and generators, etc.
• Assist in management of building and maintenance
  activities of the office facilities and leased properties.

• Regularly review of security arrangements in light of
  requirements and ensure the efficient implementation of all recommended
  measures.
• Guidance and supervision to the security guards for
  safeguarding the staff and premises.
• Review of security arrangements in light of
  requirements and assist in the efficient implementation of all recommended
  measures.
• Perform any other related duties as required.

• The
  applicants for the United Nations UNOPS Support Services Specialist should
  hold a High School diploma or equivalent with seven years
  experience in accounting, business administration, public administration,
  purchasing and logistics, commerce, or related  field 
  or a Bachelor degree or equivalent with three years of experience
  could be considered in lieu of High School diploma.
• At least three years of progressively responsible
  experience in Financial Management, Administration, Procurement, Human
  Resources of development programs and projects.
• Solid working knowledge in financial resources and
  human resources administration, contract, asset and procurement,
  information and communication technology, general administration
• Possess the ability to adapt and engage in
  implementation of new systems (business side).

• Communication
• Teamwork
• Planning
  and Organization
• Accountability
• Creativity
  and innovation
• Commitment
  to Continuous Learning
• Technological
  Awareness
• Leadership: Drives for change and improvement; does
  not accept the status quo – Consistently approaches work with energy and a
  positive, constructive attitude.
• Client
  Orientation: builds
  strong relationships with clients, focuses on impact and result for the
  client and responds positively to feedback.

Related Jobs