2 Project Administrator Career Opportunities – Q Sourcing

Organisation: Q Sourcing
Duty Station:  Kampala, Uganda
About US:
Q Sourcing is an East African
human resource consulting and outsourcing company, combining unparalleled experience
and expertise across business functions. They would like to recruit fot their
valuable client, a manpower management solutions firm operating in the East
African Region in the countries of Uganda, Kenya, Rwanda and South Sudan.
Job Summary:  The Project Administrator will offer technical
support in the planning, implementation, and tracking of projects from
beginning to end while ensuring that all project deliverable are being met.
Key Duties and Responsibilities: 
1. Planning:
  • Play
    a role in defining the scope of the project in collaboration with the Unit
  • In
    charge of creating a detailed work plan which identifies and sequences the
    activities needed to successfully complete the project.
  • Determining
    the resources (time, money, equipment, etc) required to complete the
  • Developing
    a schedule for project completion that effectively allocates the resources
    to the activities.
  • Regularly
    reviewing the project schedule with the Unit Head and all other staff that
    will be affected by the project activities; revise the schedule as
  • Determining
    the objectives and measures upon which the project will be evaluated at
    its completion.
2. Human Resources:
  • Manage
    project staff and/or volunteers according to the established policies and
    practices of the company.
  • Ensure
    that personnel files are properly maintained and kept confidential.
  • Ensure
    that all project personnel receive an appropriate orientation to the
    organization and the project.
3. Project Implementation:
  • Execute
    the project according to the project plan.
  • Develop
    forms and records to document project activities.
  • Set
    up files to ensure that all project information is appropriately
    documented and secured.
  • Actively
    monitor the progress of the project and make adjustments as necessary to
    ensure the successful completion of the project.
  • Establish
    a communication schedule to update stakeholders including appropriate
    staff in the organization on the progress of the project.
  • Review
    the quality of the work completed with the project team on a regular basis
    to ensure that it meets the project standards.
4. Reporting:
  • Write
    reports on the project for the Unit Head
  • Actively
    monitor and approve all budgeted project expenditures
  • Monitor
    cash flow projections and report actual cash flow and variance to the Unit
    Head on a regular basis (monthly/bimonthly)
  • Manage
    all project funds according to established accounting policies and
  • Ensure
    that all financial records for the project are up to date
  • Prepare
    financial reports and supporting documentation for funders as outlined in
    funding agreements
5. Evaluation:
  • Ensure
    that the project deliverables are on time, within budget and at the
    required level of quality.
  • Responsible
    for evaluating the outcomes of the project as established during the planning
Qualifications, Skills and Experience: 
  • The
    ideal candidate should hold a good Bachelor’s Degree or equivalent in a
    related field
  • Two
    years’ experience in project administration.
  • Certification
    in the HR management is an added advantage
  • Personable;
    problem solver, solution oriented
  • Administration;
    tidy, orderly and flexible
  • Developer;
    new revised and improved systems, data collector
  • Communicator;
    analyze and review
  • Knowledge;
    statutory requirements and the law
  • Possess
    excellent organizational and multi tasking skills.
  • Strong
    Interpersonal skills
  • Good
    problem solver and works well under pressure.
  • Team
    player with strong communication skills.
  • Conflict
    Management and problem solving skills.
  • Good
    administrative skills
How to Apply: 
All suitably qualified and
interested candidates are invited to send a comprehensive CV by e-mail to
Note: Kindly mark your
application as “Application _ Project Administration” in the subject
line of your email.
Deadline: 23rd February, 2015 by 5:00 PM

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