The Ugandan Jobline

• Maintain and implement effective financial systems,
  policies and procedures, and internal controls to ensure appropriate and
  cost-effective use of CVT financial resources.
• Work in liaison with Country Representative to review
  and account for all financial transactions.
• Prepare and review purchase requests to ensure that
  supporting documentation is complete and that these meet CVT internal control
  requirements.
• Prepare payroll and calculate statutory deductions
  for national staff.
• Update and maintain a complete audit trail of all
  financial transactions.
• Enter expenses, receipts and other disbursements and
  financial transactions into the finance tracking system.
• Work in liaison with the Country Representative for
  the preparation of monthly financial reports and monthly wire transfers
  and ensure timely submission to St. Paul office, including all invoices and
  other supporting documents.
• Ensure that CVT operates in accordance with the
  regulatory framework of Uganda in relation to such issues as employee
  taxes and VAT.
• Act as the primary liaison with headquarters-based
  finance staff.

• In all personnel matters, maintain compliance with
  CVT Uganda policy and Ugandan labor law. Protect the confidentiality of
  personnel and individual information.
• Oversee the recruitment exercise – ensure that the
  recruitment of staff takes place in accordance with CVT Uganda standards
  and Ugandan labor law. This includes appropriate announcements,
  interviewing, reference checks and placement in the payroll system.
• Administer HR policies and procedures – ensure
  appropriate and high-quality administration of staff contracts, including
  systems for tracking contractual issues, hours worked, holidays, benefits,
  employee rights, and other policies as outlined in the staff policy
  manual. Ensure that all promotions, demotions, and dismissals of staff are
  carried out with respect to the principle of equal opportunity.
• Supervise payroll management and ensure that salary
  payments take place in accordance with Ugandan labor law and CVT policy.
• Actively contribute to the creation and
  implementation of a performance appraisal system.
• Ensure that all staff members understand the staff
  policy manual and are aware of their rights and obligations as CVT
  employees. Keep employees informed of any changes in policy through
  written notification.
• Serve as a resource for other CVT employees in
  resolving conflicts and managing working relationships with one another.

• Oversee the day-to-day work of the Driver/Logistics
  Assistant.
• Ensure accurate records are kept of supply inventory
  (quantity, quality, and delivery).
• Distribute items from the supply inventory to be used
  as needed for program activities.
• Ensure that all contracts that CVT uses for HR,
  supplies and services comply with the standards provided in the CVT
  operations handbook.
• Ensure that CVT complies with its registration status
  as outlined in the Ugandan legal framework for NGOs. Liaise with CVT’s
  lawyer for legal advice as instructed by the Country Representative.
• Welcome and log all visitors to the CVT office.
  Monitor all visitors according to CVT operations handbook.
• Make photocopies and prepare documents as requested.
• Perform any other duties assigned by the Country
  Representative.

• The applicants for the Office Coordinator should possess at least five years of relevant work experience
• Computer
  literacy skills i.e. proficiency in Microsoft Office (Word and Excel)
• Possess
  the ability to work independently to meet deadlines
• Good
  team player with excellent relational skills
• Excellent
  organizational and analytical skills
• Excellent
  communication and problem solving skills
• The
  Office Coordinator must respect CVT’s confidentiality policy as outlined
  in the CVT operations handbook;
• The
  applicant must also maintain neutrality regarding any sensitive issues
  such as religion, minority or political affiliation;
• Exhibit
  strong commitment to serving beneficiaries of CVT’s project regardless of
  their religion, gender, minority affiliation or political background.

Related Jobs