United States Embassy Fresher Jobs – Procurement Assistant

Job Title:   Procurement Assistant

Organisation: United States
Embassy, US Mission in Uganda
Duty Station: Kampala,
About US Embassy:
to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices
and organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 
Job Summary: The US Embassy Procurement
Assistant will be responsible for the day-to-day procurement duties from
inception of acquisition to final rendering upon receipts.
Key Duties and
  • Price/backup research for cutting and typing of
    Purchase Orders. Backup research is carried out by faxes, telegrams, telephone
    and catalogue reviews.
  • Follow-up orders: Request for acknowledgements
    and expected time of delivery. In case of partial deliveries, ensure that
    orders are fully supplied. Handled mainly by faxes, letters, telegrams and
    telephone calls.
  • Verify invoices by ensuring that they tally
    with both the Receiving Report and Purchase Orders. Once verified, process
    payment by attaching copies of the Receiving Reports and invoices to the
    original Purchase order which is then forwarded to FMO.
  • File procurement documents and correspondence
    in accordance with established filing system. Take and place telephone
    calls to vendor requesting for invoices, follow-ups on deliveries, price
    inquiries and ensuring that contracts are administered as stipulated.
    Obtain competitive price quotations from both local and offshore vendors.
Qualifications, Skills
and Experience: 
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
  • All applicants for the US Embassy Careers
    should hold Diplomas in Finance, Accounting, Procurement, Economics,
    Statistics, Purchasing, Business Studies, Business Administration or
    Public Administration is required.
  • At least two years’ experience in procurement
    related work is required.
  • A good working knowledge of procurement
    regulations, instructions and procedures, use of catalogs, contracting
    procedures and practices, good knowledge of local market practices and
    pricing customs is required.
  • Possess excellent organizational skills, sense
    of priorities, ability to understand and process various types of
    documents, and computer skills in various programs.
List both English and host country language(s) by
level and specialization. Level III (good working knowledge) English ability is
How to Apply:
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Universal Application for Employment as a
    Locally Employed Staff or Family Member (DS-174) Download
    it Here
  • A combination of both; i.e. Sections 1-24 of
    the UAE along with a listing of the applicants work experience attached as
    a separate sheet.
  • An updated resume or curriculum vitae.
  • Candidates who claim US Veterans preference
    must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US
    Veterans preference must submit documentation confirming eligibility for a
    conditional preference in hiring with their application.
  • Any other documentation (e.g. essays,
    transcripts/certificates, awards) that addresses the qualification
    requirements of the position as listed above.
Application To:
Resources Office
email at KampalaHR@state.gov.
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
clearly indicate the position applied for in the subject area of the email
use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf)
and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 3rd
February, 2015
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

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