The Ugandan Jobline

• Maintain
  the accounts of the partners (Sub-grants) by keeping an updated file on
  the disbursements and the expenditures incurred and qualified by HIJRA at
  any given time and reviewing and filing the qualified expenditures from
  the partners.
• Ensure
  that all the money received is accurately recorded in the source document
  in readiness to posting on a daily basis.
• Maintain
  electronic and hard copy filing system and retrieve documents from filing
  system when required

• Enter
  payments into the online banking and remit them to the Payee upon
  authorization
• Receive
  documents from the field and confirm accuracy with the attached document
  checklist
• Accurately
  and timely prepare the payment vouchers and attach the necessary documents
  before submitting them to the supervisor for review based on the lead time
  as agreed.
• Update
  the cash book in the MS Excel and compare the balances on a weekly basis
  and ensure that there is a completed month end report submission with the
  accurate balances obtained in the system.
• Carry
  out weekly comprehensive checks to ensure that the accountability
  documents from the various departments are received within seven days and
  the supporting documents are in line with the set policies and procedures
  ensuring these are attached to relevant off and online systems before
  submission for approval.
• In
  charge of the preparation and submission of Bank reconciliation every 5th
  of the month for review of the Head of Finance and Administration as part
  of the month end submissions.
• Ensure
  the payroll statutory payments have been made to the relevant authorities
  within the stipulated time.

• Responsible
  for petty cash Management and reporting on balances on monthly basis.
  Ensure Monthly cash count and sign off is maintained.
• Ensure
  top up is done according the work plan and scheduled as such with
  replenishment done timely.

• Source
  for quotations and submit complete documentation to the procurement
  committee
• Generate
  the Local Purchase Order using the financial system and deliver the same
  to the supplier upon authorization
• Maintain
  accounts payable and accounts receivable records and submit reconciled
  creditors/debtors reports at the end of the month 5th of the following
  month.
• Confirm
  the accuracy of the receipt and movement of the procured items.
• Keep
  updated supplier file that shows the current pre-qualified suppliers,
  their profile, contracts and other related information

• Actively
  coordinate maintenance of office equipment and security details within the
  office. In liaison with the Head of Finance and Administration and ensure
  maintenance of a schedule for approval for regular and routine
  maintenance, with timely requests made as per schedule.
• Management
  of the inventory and asset register and submission of the related reports
  at the end of each month.
• Perform
  any other duties assigned by the supervisor

• The
  UNHCR Project Finance and Logistics Officer should hold a Bachelor of
  Commerce (BCOM) degree with a major in Accounting or Finance
• Certified
  Public Accountant Part 2 (CPA 2) or its equivalent
• A
  minimum of three or more years’ experience in Finance , Procurement and
  Logistics in a busy INGO
• Wide
  experience in the use of computer applications; clear understanding on the
  usage of Navigation (ERP) Soft wares, and other financial software systems
• Demonstrated
  experience managing donor funds and ensuring compliance with donor
  requirements;
• Good
  knowledge and understanding of risks and related relevant controls
  primarily in the overall grant cycle including program, financial and
  procurement cycles
• Supervisory
  skills.
• Excellent
  communication skills
• Possess
  the ability to analyses, interpret and present monthly report and maintain
  accurate records/ chronological filling for retrieval/ reference.
• Ability
  to work as part of the team
• Flexible
  and reliable with a sense of priority and self-awareness
• Ability
  to work effectively and harmoniously with colleagues from varied cultures
  and professional backgrounds; high degree of sensitivity toward others
• Personal
  commitment and drive for results, and adaptability in the workplace;
  ability to work long hours under difficult conditions while maintaining
  security awareness;
• Strong
  written and spoken communication skills, in English
• Possess
  the ability to plan ahead and meet deadlines
• Treat
  information with the confidentiality it deserves
• Knowledge
  of UNHCR reporting is desired
• Mature
  Individual with leadership qualities

Related Jobs