UNHCR Non-profit Project Jobs – Finance and Logistics Officer at HIJRA

Humanitarian Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
About HIJRA:
Humanitarian Initiative Just
Relief Aid (HIJRA) is an international African humanitarian and development
organization that positively contributes towards improving the living standards
and conditions of those adversely affected by disasters and conflict in the
Horn, East & Central Africa by implementing WASH, Health, Education,
Livelihoods, Community service & development and Protection programs in the
region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the
UNHCR in Uganda is implementing a multi-Sectoral Program for refugees Oruchinga
settlement (Isingiro District) and transit centers in Kisoro and Bundibugyo districts.
Job Summary: The UNHCR
Project Finance and Logistics Officer will be providing financial and
logistical related support to HIJRA Uganda.
Key Duties and Responsibilities: 
1. Partner/ Grant Support:
  • Maintain
    the accounts of the partners (Sub-grants) by keeping an updated file on
    the disbursements and the expenditures incurred and qualified by HIJRA at
    any given time and reviewing and filing the qualified expenditures from
    the partners.
  • Ensure
    that all the money received is accurately recorded in the source document
    in readiness to posting on a daily basis.
  • Maintain
    electronic and hard copy filing system and retrieve documents from filing
    system when required
2. Financial Management (Bank
and Cash):
  • Enter
    payments into the online banking and remit them to the Payee upon
  • Receive
    documents from the field and confirm accuracy with the attached document
  • Accurately
    and timely prepare the payment vouchers and attach the necessary documents
    before submitting them to the supervisor for review based on the lead time
    as agreed.
  • Update
    the cash book in the MS Excel and compare the balances on a weekly basis
    and ensure that there is a completed month end report submission with the
    accurate balances obtained in the system.
  • Carry
    out weekly comprehensive checks to ensure that the accountability
    documents from the various departments are received within seven days and
    the supporting documents are in line with the set policies and procedures
    ensuring these are attached to relevant off and online systems before
    submission for approval.
  • In
    charge of the preparation and submission of Bank reconciliation every 5th
    of the month for review of the Head of Finance and Administration as part
    of the month end submissions.
  • Ensure
    the payroll statutory payments have been made to the relevant authorities
    within the stipulated time.
3. Cash Flow Management:
  • Responsible
    for petty cash Management and reporting on balances on monthly basis.
    Ensure Monthly cash count and sign off is maintained.
  • Ensure
    top up is done according the work plan and scheduled as such with
    replenishment done timely.
4. Procurement:
  • Source
    for quotations and submit complete documentation to the procurement
  • Generate
    the Local Purchase Order using the financial system and deliver the same
    to the supplier upon authorization
  • Maintain
    accounts payable and accounts receivable records and submit reconciled
    creditors/debtors reports at the end of the month 5th of the following
  • Confirm
    the accuracy of the receipt and movement of the procured items.
  • Keep
    updated supplier file that shows the current pre-qualified suppliers,
    their profile, contracts and other related information
5. Administration/ Logistics (Assets):
  • Actively
    coordinate maintenance of office equipment and security details within the
    office. In liaison with the Head of Finance and Administration and ensure
    maintenance of a schedule for approval for regular and routine
    maintenance, with timely requests made as per schedule.
  • Management
    of the inventory and asset register and submission of the related reports
    at the end of each month.
  • Perform
    any other duties assigned by the supervisor
Qualifications, Skills and Experience: 
  • The
    UNHCR Project Finance and Logistics Officer should hold a Bachelor of
    Commerce (BCOM) degree with a major in Accounting or Finance
  • Certified
    Public Accountant Part 2 (CPA 2) or its equivalent
  • A
    minimum of three or more years’ experience in Finance , Procurement and
    Logistics in a busy INGO
  • Wide
    experience in the use of computer applications; clear understanding on the
    usage of Navigation (ERP) Soft wares, and other financial software systems
  • Demonstrated
    experience managing donor funds and ensuring compliance with donor
  • Good
    knowledge and understanding of risks and related relevant controls
    primarily in the overall grant cycle including program, financial and
    procurement cycles
  • Supervisory
  • Excellent
    communication skills
  • Possess
    the ability to analyses, interpret and present monthly report and maintain
    accurate records/ chronological filling for retrieval/ reference.
  • Ability
    to work as part of the team
  • Flexible
    and reliable with a sense of priority and self-awareness
  • Ability
    to work effectively and harmoniously with colleagues from varied cultures
    and professional backgrounds; high degree of sensitivity toward others
  • Personal
    commitment and drive for results, and adaptability in the workplace;
    ability to work long hours under difficult conditions while maintaining
    security awareness;
  • Strong
    written and spoken communication skills, in English
  • Possess
    the ability to plan ahead and meet deadlines
  • Treat
    information with the confidentiality it deserves
  • Knowledge
    of UNHCR reporting is desired
  • Mature
    Individual with leadership qualities
How to Apply: 
All qualified Ugandan nationals
are encouraged to send an application plus updated CV to: vacancies.ug@hijra.or.ke. Please
clearly indicate the position tile in the subject line of the E-mail. 
NB: Due
to the urgent need to fill this position, shortlisting will be done as we
receive applications. The earlier you apply the better!
Deadline: 15th January 2015
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

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