The Ugandan Jobline

• Responsible
  for the design, plan and implement staff recruitment processes in
  accordance with the organization’s policies and procedures and the local
  labor laws requirements. This will include interview process, reference
  checks, offer and, regret letters and orientation program.
• Management
  of employment contracts, (issuance of all types of contracts) in a timely
  manner.
• Management
  of all types of leave for both national and international staff, and
  maintain leave plan schedules for all staff and provide reports to staff.
  This should be done through HRIS.
• Maintain
  updated staff list and organogram on monthly basis and ensure staff have
  completed timesheets on monthly basis.
• Actively
  coordinate performance management and appraisal for staff ; monitor the
  results and identify training needs for onward development programs;
• In
  charge of capacity building/awareness to staff regarding HR matters
• Ensure
  staff put on probation have been evaluated and proper paperwork completed
  in good time
• Ensures
  legal compliance by monitoring and implementing applicable human resource
  and Uganda laws
• Police
  review, formulation, implementation to ensure compliance with the
  organization’s strategy, existing labor laws and the present challenges
• Ensure
  staff welfare is fostered to the best of HIJRA’s ability and within the
  policy and procedures
• Oversee
  salary surveys and job evaluation and implementation of the results
• Maintains
  human resource records by designing a filing and retrieval system; keeping
  past and current records while maintaining confidentiality.
• Actively
  coordinate and manage staff medical insurance schemes which should
  include; additions and deletions, medical evacuations, reconciliation
  reports and submission to finance for payment
• Support
  in collection and provision of accurate provision for insurance and
  medical covers for staff and during budgeting and monitoring
• Coordinate
  exits for separating employee and ensure issuance of certificate of
  service
• Address
  the day to day staff employment grievances

• Plan,
  implement and/or supervise key services in the general administration,
  including areas of fleet management, property maintenance and functioning,
• Works
  closely with travelers to make timely flight bookings and issuance of
  tickets, accommodation and transfers.
• Assign
  daily, weekly and monthly tasks to the direct reports (if any) to ensure
  that the following services are provided: Ensure vehicle(s) are
  maintenance and repairs are planned and provided on timely basis and
  provide periodic reports on vehicle and fuel usage.
• Safeguard
  HIJRA’s properties and ensure in safe custody
• Establish
  travel schedules for the staff in coordination with departmental heads
  (based on agreed work plans; ensure there are field return reports)
• Coordinate
  flight bookings, accommodation compile and submit travel reports to the
  finance/accounts for payment and provide quarterly reports on the same.
• Responsible
  for the processing of international staff visa and work permits
• Manage
  the cleanness of premises, front desk is customer sensitive and is manned
  throughout
• Ensure
  that the guest house (if available) is stocked with food and other
  services provided (food, laundry etc.) have a system of replenishment/
  monitoring in place.
• Establish
  a proper filing system for both hard and soft copies.
• Assist
  with HIJRA audit that falls on administration & HR matters.
• Address
  day-to-day office administrative matters

• The
  applicant should hold a Degree in Human Resource or related field
• Must
  have a working knowledge and be current with all relevant employment
  related laws
• A
  minimum of three or more years’ experience in a similar position with
  hands-on HR generalist experience
• Possess
  basic computer skills in Microsoft Office applications and HRIS programs
• Supervisory
  skills
• High
  level of confidentiality and excellent organization skills
• Possess
  excellent analytical skills and good reasoning abilities and sound
  judgment
• Flexible
  and demonstrate sound work ethics
• Results
  oriented and self-driven
• Ability
  to work with others under stressful situations.
• Professional
  maturity and able to work independently
• Work
  with people from diverse backgrounds
• Excellent
  interpersonal skills for team working
• Excellent
  written and verbal communication skills
• Ability
  to meet deadlines in multiple tasking environments

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