Non-profit Jobs – Finance Officer at Independent Development Fund (IDF)

Job Title:  Finance Officer
Organisation:
Independent Development Fund (IDF)
Duty Station: Kampala,
Uganda
Reports to: Finance and
Administration Manager
About IDF:
The Independent Development
Fund was established in 2008 as not-for-profit grant making mechanism to civil
society organizations in Uganda. For over five years, IDF has established
partnerships with over 105 civil society organizations. The financial and
technical support is directed at strengthening their capacities to effectively
contribute to the country’s human rights, civil rights, good governance and
poverty reduction efforts.  The
Independent Development Fund has been supported by different development partners
including; The Royal Danish Embassy/DANIDA, Embassy of the Kingdom of
Netherlands, Embassy of Sweden/Sida, Embassy of Ireland/Irish Aid, DFID and now
the Democratic Governance Facility (DGF) to ensure the following services are
available for the Fund
  • Contributing
    to the mobilisation of resources needed for the Fund.
  • Contributing
    to the promotion and proper management of the grants system. 
Job Summary: The IDF
Finance Officer will be responsible for the routine accounting functions,
prepare and produce periodic financial reports including financial analysis for
the organisation.
Key Duties and Responsibilities: 
  • Manage
    IDF accounts, including grantees’ and ensure that all financial
    transactions are accurate and properly documented and posted on IDF
    software system
  • In
    charge of preparing accounting reports in a timely manner in compliance
    with established procedures
  • Receive
    and review financial accountabilities of grantees on a regular basis
  • Regularly
    check accuracy of the grantees financial reports and that the grantees
    financial performance is in adherence to IDF’s policy provisions of the
    agreements
  • Generate
    monthly reports on grantee accountability status
  • Update
    and maintain records of financial documents
  • Prepare
    payroll and arrange payment of salaries to staff
  • Update
    and maintain the fixed assets register.
  • Actively
    participate in mid-year and annual stock counts and spot checks
  • Participate
    in the annual external audit
  • Expeditiously
    follow up on all tax issues and other statutory obligations
  • Supports
    Finance and Administration Manager in preparing quarterly and annual
    reports.
  • Analyse
    vehicles fuel consumption on a monthly basis
  • Contribute
    actively in the development of mechanisms which ensure that operations of
    IDF are implemented in a cost effective manner.
  • Prepare
    monthly Accounts Report for IDF and bank reconciliation statements
  • Reconcile
    and submit reconciliation statements of IDF grantees and update Management
    on the status of individual grantees’ financial position on a regular
    basis
  • Produce
    budget vs actual expenditure report
Qualifications, Skills and Experience: 
  • The
    applicants should hold a Bachelors of Commerce or Bachelor of Business
    Administration degree
  • Professional
    qualifications i.e. at least partial completion of ACCA or CPA
  • A
    minimum of three or more years’ hands-on all round experience working in
    an accounting environment, preferably in an NGO operating nationwide.
  • Past
    experience in financial monitoring of grantees would be an advantage.
  • Significant
    experience in the use of Quick books and Sage/Pastel ’ accounting software
    are essential
How to Apply:
If interested in working in the
Independent Development Fund (IDF) in the portfolio of “Finance and
Administration Manager,” please send your CV and cover letter with three work
related references to the address or e-mail below. Please mark your
application: ” IDF- Finance Officer.” E-mails must not exceed 2 MB.
NB:
While we thank all applicants for your interest, only those selected for
interviews will be contacted. Any form of lobbying will lead to automatic
disqualification.
People Performance Group, Plot
8 Kitante Close, Kitante P.O. Box 12405, Kampala – Uganda
E-mail: application@ppg.co.ug.
Deadline: 23rd January, 2015 by 5pm

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