NGO Entry Level Jobs – Accounts Assistant at Mental Health

Organization: Mental
Health Uganda
Duty Station: Kampala,
Uganda
About US:
Mental Health Uganda (MHU) is a
national, membership, indigenous, (NGO) of people with and survivors of mental
illness started in 1997 to ensure that ‘people with and survivors of mental
illness in society are embraced with respect and enjoy their human rights as
other citizens.’
Key Duties and Responsibilities: 
  • Prepare
    staff pay roll for bank transfers at the end of the month;
  • Ensures
    that all invoices from external parties (suppliers, service providers…)
    are paid in due time, by bank transfer, cheque or cash and arrange those
    documents by date: his/ her task of preparing bank transfer and cheque
    documents;
  • Attend
    and record all bank transactions, maintain bank accounts, ensure monthly
    bank statements and account overviews;
  • Ensure
    liquidation of any internal advances and update advance outstanding by the
    end of each month and report to the finance officer;
  • Update
    and maintain the fixed asset register, follow up consultancies, contractor
    contract and stock of stationery;
  • Responsible
    for entry of expenses in the cash book;
  • Regularly
    check and control to ensure quality and completeness of justification and
    supporting accounting documents of all expenses following guidelines;
  • Ensure
    accounting coding and budgeting lines are correct. This includes
    verification of financial reports, expenses and supporting documents;
  • Keep
    track accounting data on a monthly basis;
  • Ensure
    monthly balance of cash books and bank statements are the same, and
    responsible for completion and approval of reconciliation statements if
    any;
  • Responsible
    for transparent and consistent filling of all accounting, banking and cash
    management documents;
  • Organise
    copies of all supporting bank documents and cash documents;
  • Manage
    petty cash;
  • Perform
    any other duty as assigned by the Finance and administrative Officer.
Qualifications, Skills and Experience: 
  • All
    applicants should hold diplomas in accounting, finance and/or
    administration or related field;
  • At
    least two years’ experience in accounting and project administration;
  • Extensive
    hand-on-knowledge of excel and word is a must. Other programmes (database,
    quick books and other accounting programs) a strong advantage; a mature,
    good communicator and team player.
How to Apply: 
All interested candidates
should hand-deliver their applications with a letter of motivation with copies
of academic transcripts, detailed curriculum vitae and other relevant
certificates and testimonials plus contact addresses of three professional
referees; to the Office of the Executive Director, Mental Health Uganda, Plot
56, Kanjokya Street, Kamwokya, P.O. Box 16725, Wandegeya- Kampala. Uganda
Deadline: 30th January 2015.
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