Administration Jobs – Receptionist at Terrain Plant (TPL)

Job Title:   Receptionist
Organisation: Terrain
Plant (TPL)
Duty Station:  Kampala, Uganda
About US:
Formed in 1998, Terrain Plant has
established itself as one of Uganda’s most reputable suppliers of quality
Generators, Construction and Industrial Equipment, in addition to highly
professional after sales service. In 2009, Terrain Plant was listed #6 in the
Top 100 Mid-Sized Companies for Uganda. While they didn’t opt to be included in
the 2010 Top 100 survey, they did so again in 2011, maintaining their status as
one of the most predominant Mid-Sized Companies in Uganda. TPL supplies robust
and efficient equipment that have stood the test of time in tough African
Job Summary: The Receptionist
will attend all incoming and outgoing fax and direct to the respective
employees.  The Receptionist will also be
responsible for providing secretarial, clerical and administrative support  in order to ensure that municipal services are
provided in an effective and efficient manner.
Key Duties and Responsibilities:  
  • Process
    all incoming, outgoing calls and inter office calls and keep message for
    the respectively employee according to request/direction given.
  • Attend
    all incoming and outgoing fax and direct to the respective employee
  • Responsible
    for arrangement and filing of all documents and give directives to all
    guests and customers in the company area.
  • Responsible
    for keeping and assisting on various Company internal forms are in place,
    proper filled and signed by required Managers
  • Cooperate
    with office attendant on arranging Company meeting place and any
    refreshment required.
  • Work
    in liaison with the Storekeeper on making sure offices stationary are
  • Responsible
    for arrangement, documentation and filling of all documents
  • Type
    letters, minutes, various documents and reports and handle confidential
    and sensitive information.
  • Ensure
    that office working tools (stationeries) are in good order.
  • Maintain
    a register detailing records for incoming and outgoing mails and files.
  • Communicate
    information by typing, sending and receiving emails/faxes.
  • Keep
    diaries and make appointments for and on behalf of the company managers
    and employees.
  • Organize
    and follow up on travel and related logistics for meetings, field visits,
    and any other programs of the managers and employees.
  • Attend
    and register to all visitors by directing them to the respective offices
    and Assist them to take message where necessary/ Forward messages to
    appropriate offices.
  • Report
    any bad events occurring in his/her place of work and ensure that the
    reception area is clean and tidy all times.
  • Regularly
    check meeting rooms, ensuring that they are clean, tidy and ready for us.
  • Ensure
    that any messages are delivered promptly.
Qualifications, Skills and Experience:  
  • The
    ideal candidate should hold a Diploma in front office management
    /Secretarial or its equivalent from a recognized Institution.  Possession of a Degree / diploma in
    business Administration is an added advantage.
  • At
    least two years’ experience in a well-established company
  • Highly
    computer literate i.e. proficient in spreadsheets, word processing, and
    database management
  • Working
    knowledge of Tally shall be an added 
  • Fluent
    in both spoken and written English
  • Self-motivated,
    innovative, trustworthy and sound work ethics
  • Excellent
    interpersonal and communication skills
  • Pleasant
    disposition and has a presentable personality
  • Multitasking
  • Excellent
    organizational and Planning skills
  • Ready
    to work under high pressure
NB: Ladies
are particularly encouraged to apply.
How to Apply:  
All suitably qualified and
interested candidates should send their updated CVs only to:
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