The Ugandan Jobline

• Process
  all incoming, outgoing calls and inter office calls and keep message for
  the respectively employee according to request/direction given.
• Attend
  all incoming and outgoing fax and direct to the respective employee
• Responsible
  for arrangement and filing of all documents and give directives to all
  guests and customers in the company area.
• Responsible
  for keeping and assisting on various Company internal forms are in place,
  proper filled and signed by required Managers
• Cooperate
  with office attendant on arranging Company meeting place and any
  refreshment required.
• Work
  in liaison with the Storekeeper on making sure offices stationary are
  available.
• Responsible
  for arrangement, documentation and filling of all documents
• Type
  letters, minutes, various documents and reports and handle confidential
  and sensitive information.
• Ensure
  that office working tools (stationeries) are in good order.
• Maintain
  a register detailing records for incoming and outgoing mails and files.
• Communicate
  information by typing, sending and receiving emails/faxes.
• Keep
  diaries and make appointments for and on behalf of the company managers
  and employees.
• Organize
  and follow up on travel and related logistics for meetings, field visits,
  and any other programs of the managers and employees.
• Attend
  and register to all visitors by directing them to the respective offices
  and Assist them to take message where necessary/ Forward messages to
  appropriate offices.
• Report
  any bad events occurring in his/her place of work and ensure that the
  reception area is clean and tidy all times.
• Regularly
  check meeting rooms, ensuring that they are clean, tidy and ready for us.
• Ensure
  that any messages are delivered promptly.

• The
  ideal candidate should hold a Diploma in front office management
  /Secretarial or its equivalent from a recognized Institution.  Possession of a Degree / diploma in
  business Administration is an added advantage.
• At
  least two years’ experience in a well-established company
• Highly
  computer literate i.e. proficient in spreadsheets, word processing, and
  database management
• Working
  knowledge of Tally shall be an added 
  advantage,
• Fluent
  in both spoken and written English
• Self-motivated,
  innovative, trustworthy and sound work ethics
• Excellent
  interpersonal and communication skills
• Pleasant
  disposition and has a presentable personality
• Multitasking
  abilities
• Excellent
  organizational and Planning skills
• Ready
  to work under high pressure

Related Jobs