ACTED French NGO Jobs – Country Finance Manager

Organization: Agency for
Technical Cooperation and Development (ACTED)
Duty Station: Kampala,
Uganda
Reports to: Head of
Section (Internal Audit)
About ACTED:
Agency for Technical
Cooperation and Development (ACTED) is an independent international, private,
non-partisan and non-profit organization that operates according to principles
of strict neutrality, political and religious impartiality, and non
discrimination.
ACTED was created in 1993 to
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 32 countries worldwide, with over 200
international and 4000 national staff. ACTED has a 110 million € budget for
over 370 projects spanning 8 sectors of intervention; including emergency
relief, food security, health promotion, economic development, education &
training, microfinance, local governance & institutional support, and
cultural promotion.
ACTED has been active in Uganda
since May 2007, both in the northern region and Karamoja. In the North, ACTED
supports the early recovery process with a specific focus on the needs of
returning populations displaced by years of conflict. It also expands access,
retention, equity and quality of primary education. In Karamoja, the focus is
enhanced food security and resilience to disasters, especially droughts, as
well as improving the primary education sector.
Job Summary: The Country
Finance Manager (CFM) will be responsible for ACTED accounting and financial
management in-country. The CFM ensures that national legislation is adhered to,
and that the country specific standards are applied in ensuring efficient use
of resources.
Key Duties and Responsibilities: 
1. Accounting and Financial
Management:
Accountancy:
  • Supervise
    accountancy procedures: filing of documents, allocation of expenses,
    vouchers registration, balance checking, etc.;
  • Verify
    and compile monthly accounts from each base;
  • Actively
    communicate accounts on a monthly basis to HQ, respecting SAGA procedures
    and deadlines;
  • Manage
    the presentation, circulation, filing and archiving of accounting and
    financial documents in conformity with FLAT procedures;
Treasury:
  • Open/close
    bank accounts on the authority of the General Delegate;
  • Oversee
    the management of bank accounts: follow transfers, check balances, check
    authorised visas;
  • Supervise
    the management of safes and cash: available amount, balance checks,
    security instructions;
  • Assess
    monthly cash-flow needs for projects and bases and communicate cash
    requests to the HQ;
  • Manage
    money transfers, bases cash-supply and amounts in circulation, whilst
    defining payment procedures (bank transfer, cheque, cash etc.);
Commitment of Expenditure:
  • Set
    up and formalise procedures for the commitment of expendiure, conform to
    ACTED procurement guidelines: collect visas of authorised staff members,
    set-up commitment ceiling in local currencies, define methods and
    timescales for payment according to local practices;
  • Ensure
    that procedures are adhered to in terms of contracts and payments;
  • Ensure
    that proofs of purchase are valid (contracts, orders, bills, inoices,
    delivery receipts etc);
2. Budget Management:
Ensure budget follow-up:
  • Develop
    tables necessary for financial monitoring and for budget follow up within
    the mission;
  • Analyse
    gaps between planned budgets and actual expenses;
  • Anticipate
    financial risks;
  • Calculate
    and supervise the monthly cost of each vehicle (fuel consumption, repairs)
    in coordination with Country Logistician;
  • Calculate
    monthly communication costs of each base (phone, e-mail, Internet), in
    coordination with Country Logistician;
Develop project budgets:
  • Develop
    budgets for project proposals according to project needs and Donor
    constraints;
  • Draft
    financial reports (mid-term and final) respecting contractual deadlines;
  • Guarantee
    the respect of Donor procedures for each financial contract.
3. Department Follow-up:
Team leadership:
  • Update
    the organigramme and ToRs of the finance department according to the
    mission development;
  • Manage
    the team and undertake appraisals of directly supervised colleagues;
  • Ensure
    adequate training and capacity building for finance team members in order
    to increase the level of technical ability and skills within the
    department;
Internal Procedures and
Information Flows;
  • Develop
    relevant management procedures within the team;
  • Improve
    information flows within the department and with other departments and
    projects
Qualifications, Skills and Experience: 
  • The
    applicant should preferably hold a Master’s degree minimum in Finance or
    related area;
  • Three
    or more years of solid experience in financial management and monitoring
    systems, preferably of large development programs, possibly complemented
    by academic expertise;
  • Excellent
    financial and analytical skills;
  • Possess
    excellent communication and drafting skills for effective reporting on
    programme financial performance;
  • Possess
    the ability to manage a financial/monitoring team and demonstrate
    leadership;
  • Ability
    to monitor and evaluate financial and monitoring skills of communities
    through capacity-building efforts;
  • Ability
    to operate in a cross-cultural environment requiring flexibility;
  • Familiarity
    with the aid system, and understanding of donor and governmental
    requirements;
  • Prior
    knowledge of the region an asset;
  • Fluency
    in English required – ability to communicate in local languages an asset;
  • Computer
    literacy skills i.e. Ability to operate Microsoft Word, Excel and Project
    Management software
Terms and Conditions:
  • Salary
    defined by the ACTED salary grid; educational level, expertise, hardship,
    security, and performance are considered for pay bonus
  • Additional
    monthly living allowance
  • Free
    food and lodging provided at the organisation’s guesthouse/or housing
    allowance (depending on contract length and country of assignment)
  • Transportation
    costs covered, including additional return ticket + luggage allowance
  • Provision
    of medical, life, and repatriation insurance + retirement package
How to Apply: 
All candidates are encouraged
to send their cover letters, updated CVs, and three references to: jobs@acted.org. Please include Ref :
CFM/UGA/SA in subject of E-mail.
Address to:
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
France
Fax. + 33 (0) 1 42 65 33 46
Deadline: 28th February 2015
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *