Job Title: Country Finance Manager
Organization: Agency for
Technical Cooperation and Development (ACTED)
Technical Cooperation and Development (ACTED)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Section (Internal Audit)
Section (Internal Audit)
About ACTED:
Agency for Technical
Cooperation and Development (ACTED) is an independent international, private,
non-partisan and non-profit organization that operates according to principles
of strict neutrality, political and religious impartiality, and non
discrimination.
Cooperation and Development (ACTED) is an independent international, private,
non-partisan and non-profit organization that operates according to principles
of strict neutrality, political and religious impartiality, and non
discrimination.
ACTED was created in 1993 to
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 32 countries worldwide, with over 200
international and 4000 national staff. ACTED has a 110 million € budget for
over 370 projects spanning 8 sectors of intervention; including emergency
relief, food security, health promotion, economic development, education &
training, microfinance, local governance & institutional support, and
cultural promotion.
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 32 countries worldwide, with over 200
international and 4000 national staff. ACTED has a 110 million € budget for
over 370 projects spanning 8 sectors of intervention; including emergency
relief, food security, health promotion, economic development, education &
training, microfinance, local governance & institutional support, and
cultural promotion.
ACTED has been active in Uganda
since May 2007, both in the northern region and Karamoja. In the North, ACTED
supports the early recovery process with a specific focus on the needs of
returning populations displaced by years of conflict. It also expands access,
retention, equity and quality of primary education. In Karamoja, the focus is
enhanced food security and resilience to disasters, especially droughts, as
well as improving the primary education sector.
since May 2007, both in the northern region and Karamoja. In the North, ACTED
supports the early recovery process with a specific focus on the needs of
returning populations displaced by years of conflict. It also expands access,
retention, equity and quality of primary education. In Karamoja, the focus is
enhanced food security and resilience to disasters, especially droughts, as
well as improving the primary education sector.
Job Summary: The Country
Finance Manager (CFM) will be responsible for ACTED accounting and financial
management in-country. The CFM ensures that national legislation is adhered to,
and that the country specific standards are applied in ensuring efficient use
of resources.
Finance Manager (CFM) will be responsible for ACTED accounting and financial
management in-country. The CFM ensures that national legislation is adhered to,
and that the country specific standards are applied in ensuring efficient use
of resources.
Key Duties and Responsibilities:
1. Accounting and Financial
Management:
Management:
Accountancy:
- Supervise
accountancy procedures: filing of documents, allocation of expenses,
vouchers registration, balance checking, etc.; - Verify
and compile monthly accounts from each base; - Actively
communicate accounts on a monthly basis to HQ, respecting SAGA procedures
and deadlines; - Manage
the presentation, circulation, filing and archiving of accounting and
financial documents in conformity with FLAT procedures;
Treasury:
- Open/close
bank accounts on the authority of the General Delegate; - Oversee
the management of bank accounts: follow transfers, check balances, check
authorised visas; - Supervise
the management of safes and cash: available amount, balance checks,
security instructions; - Assess
monthly cash-flow needs for projects and bases and communicate cash
requests to the HQ; - Manage
money transfers, bases cash-supply and amounts in circulation, whilst
defining payment procedures (bank transfer, cheque, cash etc.);
Commitment of Expenditure:
- Set
up and formalise procedures for the commitment of expendiure, conform to
ACTED procurement guidelines: collect visas of authorised staff members,
set-up commitment ceiling in local currencies, define methods and
timescales for payment according to local practices; - Ensure
that procedures are adhered to in terms of contracts and payments; - Ensure
that proofs of purchase are valid (contracts, orders, bills, inoices,
delivery receipts etc);
2. Budget Management:
Ensure budget follow-up:
- Develop
tables necessary for financial monitoring and for budget follow up within
the mission; - Analyse
gaps between planned budgets and actual expenses; - Anticipate
financial risks; - Calculate
and supervise the monthly cost of each vehicle (fuel consumption, repairs)
in coordination with Country Logistician; - Calculate
monthly communication costs of each base (phone, e-mail, Internet), in
coordination with Country Logistician;
Develop project budgets:
- Develop
budgets for project proposals according to project needs and Donor
constraints; - Draft
financial reports (mid-term and final) respecting contractual deadlines; - Guarantee
the respect of Donor procedures for each financial contract.
3. Department Follow-up:
Team leadership:
- Update
the organigramme and ToRs of the finance department according to the
mission development; - Manage
the team and undertake appraisals of directly supervised colleagues; - Ensure
adequate training and capacity building for finance team members in order
to increase the level of technical ability and skills within the
department;
Internal Procedures and
Information Flows;
Information Flows;
- Develop
relevant management procedures within the team; - Improve
information flows within the department and with other departments and
projects
Qualifications, Skills and Experience:
- The
applicant should preferably hold a Master’s degree minimum in Finance or
related area; - Three
or more years of solid experience in financial management and monitoring
systems, preferably of large development programs, possibly complemented
by academic expertise; - Excellent
financial and analytical skills; - Possess
excellent communication and drafting skills for effective reporting on
programme financial performance; - Possess
the ability to manage a financial/monitoring team and demonstrate
leadership; - Ability
to monitor and evaluate financial and monitoring skills of communities
through capacity-building efforts; - Ability
to operate in a cross-cultural environment requiring flexibility; - Familiarity
with the aid system, and understanding of donor and governmental
requirements; - Prior
knowledge of the region an asset; - Fluency
in English required – ability to communicate in local languages an asset; - Computer
literacy skills i.e. Ability to operate Microsoft Word, Excel and Project
Management software
Terms and Conditions:
- Salary
defined by the ACTED salary grid; educational level, expertise, hardship,
security, and performance are considered for pay bonus - Additional
monthly living allowance - Free
food and lodging provided at the organisation’s guesthouse/or housing
allowance (depending on contract length and country of assignment) - Transportation
costs covered, including additional return ticket + luggage allowance - Provision
of medical, life, and repatriation insurance + retirement package
How to Apply:
All candidates are encouraged
to send their cover letters, updated CVs, and three references to: [email protected]. Please include Ref :
CFM/UGA/SA in subject of E-mail.
to send their cover letters, updated CVs, and three references to: [email protected]. Please include Ref :
CFM/UGA/SA in subject of E-mail.
Address to:
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
France
Fax. + 33 (0) 1 42 65 33 46
Deadline: 28th February 2015
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