The Ugandan Jobline

• Support the Finance and Administration
  Officer (PFAO) in daily, real-time entry of UP accounting data in Serenic and
  maintain office petty cash and expense trail for timely monthly report
  generation to ensure monthly close deadlines are adhered
• Support PFAO in liaison with Kampala
  driver in management of vehicle fleet and usage of vehicles as driven by
  programmatic need. 
• Ensure proper and cost effective upkeep of
  vehicle through prequalified service providers.  Ensure compliance with vehicle log
  system. Accurately allocate maintenance costs and mileage charges by
  vehicle.
• Ensure compliance  and adherence to USAID rules and
  regulations
• Organize program logistics such as travel
  arrangements, workshops and seminars. 
  
• Build and grow working relationships with
  local hotels and other facilities to ensure the best possible price and
  venues for AWF activities
• Work in liaison with PFAO, support
  management and negotiation of program procurements, ensuring compliance with
  organizational policies and procedures. 
  
• Maintain vendor records, ensure proper
  delivery of goods, and negotiate favorable terms and conditions for the
  program.
• Ensure proper upkeep of Kampala office,
  equipment and other facilities.
• Provide for required office services and
  supplies.
• Follow-up on invoices for payment with
  vendors for timely month close UP payment
• Intuitively review of staff travel advance
  reports
• Provide back-up to Communications Officer
  on issues relating to information and contact for AWF general enquiries
  about its operations and process queries that are beyond the capability of
  the office assistant and assist in arranging meetings within office
  premises
• Offer timely support in day-to-day front
  office management
• Ensure guests and callers receive
  professional courteous, prompt assistance
• Perform any other duties assigned by
  Supervisor. 

• The ideal candidate should hold a book keeping
  qualification, minimum CPA1
• Office Administration (logistics and
  procurement)
• A minimum of one to two years’ working
  experience in areas of accounting and office administration
• Proficiency in the use of computers,
  especially Microsoft Excel and word and accounting data bases
• Familiarization with government
  regulations (Income tax, VAT and duty requirements)
• Prior experience in USAID programs an
  added advantage
• Proactive nature of problem solving
• Self-driven with high attention to detail
  and ability to meet strict deadlines.
• Possess the ability to manage multiple
  tasks and prioritization
• Excellent interpersonal skills
• Excellent verbal and written communication
  skills,
• Excellent organizational aptitude and
  coordinating ability
• Ability to assess and react appropriately
  to changing circumstances
• Ability to work as part of a team in a
  multicultural environment
• Ability to take initiative and to work
  independently with minimal supervision
• Willingness to travel, sometimes to remote
  areas
• Must be flexible, culturally sensitive,
  and exude a “team” attitude.
• Keen interest in conservation

Related Jobs