United Nations RSCE Career Jobs – Finance Officer

Job Title: Finance
Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Grade: FS6
Duty Station: Entebbe,
Uganda
Vacancy Announcement Number: 14-FIN-RSCE-38900-R-ENTEBBE (M)
Reports to: Service
Delivery Manager
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also ensures
that staffing for RSCE will be achieved through the redeployment of resources
from the regional missions it serves.
Key Duties and Responsibilities: 
Within delegated authority,
the Finance Officer will carry out the following duties:
1. Accounts:
  • Keenly
    reviews and verifies the closing of monthly accounts and preparation of
    financial statements for submission to Headquarters.
  • Intuitively
    verifies the data reported in the financial statements.
  • Scrutinizes
    source documents for completeness, accuracy and validity of charges.
  • Reviews
    and approves various vouchers and accounting transactions, e.g., payroll,
    payment of staff entitlements, final payments, travel claims, vendor
    invoices, agencies, field missions, etc., to ensure adherence to relevant
    staff rules, financial regulations and rules, guidelines or practices.
  • Maintains
    internal control procedures to ensure vouchers are processed and correctly
    posted (in SunSystems).
  • Investigates
    erroneous charges and takes appropriate corrective accounting actions.
  • Reviews
    and reconciles suspense accounts and ensure proper clearance procedures
    have been followed.
  • Intuitively
    reviews and verifies bank reconciliations on a monthly basis.
  • Keenly
    examines details of income, expenditure, assets and liability from accounting
    system in order to analyze and verify accuracy and validity.
  • Examines
    the validity of requests for increases in petty cash levels; approve
    disbursement vouchers to replenish petty cash accounts.
  • Approves
    the recording of obligations (in the SunSystems).
  • Serves
    as Approving Officer for the Finance Section.
  • Supervises
    other General Service or Field Service staff as required.
  • Quickly
    responds to queries from staff members and third parties.
2. Treasury/Cashier:
  • Monitors/reviews
    methods used to remit payments and supervises investigation of non-receipt
    of payments.
  • Responsible
    for monitoring the transmittal of payments worldwide.
  • Intuitively
    reviews incoming payment instructions with regard to banking details and
    sources of funds.
  • Prepares
    payments for final disbursement by Cashier.
  • Monitors
    the dispatch of payment instructions and cheques to banks.
  • Verifies
    receipts and deposit slips for all incoming funds.
  • Supports
    staff members regarding queries on payment and deposit-related issues.
  • Identifies
    and annotate bank account movements.
  • Support
    the Chief of Unit/Section in cash management, including preparing cash
    flow forecasts.
  • Investigates
    complaints of non-receipt.
  • Monitors
    cheque stock and cash receipt vouchers and requests for new stock as
    required.
  • Ensures
    that cash in the vault are accounted for on a daily basis.
  • In
    the absence of a Chief Cashier, oversee the daily operation of the
    Cashier’s Unit including the transmittal of payments.
3. General:
  • Keeps
    up-to-date on documents/reports/guidelines that have a bearing on matters
    related to programme, ensuring compliance with intergovernmental
    recommendations and decisions as well as with United Nations policies and
    procedures.
  • Offers
    technical guidance and training (including preparation of training
    materials) to junior staff with respect to transaction processing and the
    use of various systems such as Funds Management Tools (FMT), SUN and
    PROGEN.
  • Drafts/verifies
    memoranda and/or cables relevant to financial and budget matters to
    various offices, departments and missions.
    Performs other related duties, as assigned.
Qualifications, Skills and Experience: 
  • The
    ideal candidates for the United Nations Regional Service Centre Finance
    Officer should hold a high school diploma or equivalent. Technical or
    vocational certificate in accounting, finance, budget or related fields is
    required. All candidates may be required to take basic accounting and
    mathematical tests to determine their eligibility for this position.
  • A
    minimum of ten years of progressively responsible experience within the
    United Nations system or in the private sector at the national or
    international level in accounting, budgeting or financial management. The
    minimum years of relevant experience is reduced to five years for
    candidates who possess a first level University Degree.
  • Five
    or more years’ experience approving education grant advances and claims,
    is required.
Languages: Fluency in English (both oral and written)
is required.
           
Personal Competencies:
Professionalism:
  • Knowledge
    in the use and application of the Organization’s financial regulations and
    rules as well as accounting policies and practices.
  • Knowledge,
    skills and ability to extract, interpret, analyse and apply data across
    the full range of finance, accounting, treasury and budget functions.
  • Demonstrated
    use of initiative and ability to make appropriate linkages in work
    processes and anticipate next steps showing skills and ability to analyse
    and interpret financial data.
  • Ability
    to plan and achieve the unit’s operations and objectives
  • Shows
    pride in work and in achievements; demonstrates professional competence
    and mastery of subject matter; is conscientious and efficient in meeting
    commitments, observing deadlines and achieving results; is motivated by
    professional rather than personal concerns; shows persistence when faced
    with difficult problems or challenges; remains calm in stressful
    situations.
  • Takes
    responsibility for incorporating gender perspectives and ensuring the
    equal participation of women and men in all areas of work.
Teamwork:
  • Works
    collaboratively with colleagues to achieve organizational goals
  • Solicits
    input by genuinely valuing others’ ideas and expertise; is willing to
    learn from others
  • Places
    team agenda before personal agenda
  • Supports
    and acts in accordance with final group decision, even when such decisions
    may not entirely reflect own position
  • Shares
    credit for team accomplishments and accepts joint responsibility for team
    shortcomings
Planning & Organizing:
  • Develops
    clear goals that are consistent with agreed strategies
  • Identifies
    priority activities and assignments; adjusts priorities as required
  • Allocates
    appropriate amount of time and resources for completing work
  • Foresees
    risks and allows for contingencies when planning
  • Monitors
    and adjusts plans and actions as necessary
  • Uses
    time efficiently
Accountability:
  • Takes
    ownership of all responsibilities and honours commitments
  • Delivers
    outputs for which one has responsibility within prescribed time, cost and
    quality standards
  • Operates
    in compliance with organizational regulations and rules
  • Supports
    subordinates, provides oversight and takes responsibility for delegated
    assignments
  • Takes
    personal responsibility for his/her own shortcomings and those of the work
    unit, where applicable.
Client Orientation:
  • Considers
    all those to whom services are provided to be “clients ” and seeks to see
    things from clients’ point of view
  • Establishes
    and maintains productive partnerships with clients by gaining their trust
    and respect
  • Identifies
    clients’ needs and matches them to appropriate solutions
  • Monitors
    ongoing developments inside and outside the clients’ environment to keep
    informed and anticipate problems
  • Keeps
    clients informed of progress or setbacks in projects
  • Meets
    timeline for delivery of products or services to clients.
Managing Performance:
  • Delegates
    the appropriate responsibility, accountability and decision-making
    authority
  • Ensure
    that roles, responsibilities and reporting lines are clear to each staff
    member
  • Accurately
    judges the amount of time and resources needed to accomplish a task and
    matches task to skills
  • Monitors
    progress against milestones and deadlines
  • Regularly
    discusses performance and provides feedback and coaching to staff
  • Encourages
    risk-taking and supports creativity and initiative
  • Actively
    supports the development and career aspirations of staff
  • Appraises
    performance fairly          
How to Apply:
All suitably qualified
candidates who wish to join the United Nations in the aforementioned capacity
should apply online by visiting the web link below.
Deadline:  17th
December, 2014
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Visit http://www.theugandanjobline.com
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