Job Title: Finance
Officer
Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Nations Regional Service Centre Entebbe (RSCE)
Grade: FS6
Duty Station: Entebbe,
Uganda
Uganda
Vacancy Announcement Number: 14-FIN-RSCE-38900-R-ENTEBBE (M)
Reports to: Service
Delivery Manager
Delivery Manager
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also ensures
that staffing for RSCE will be achieved through the redeployment of resources
from the regional missions it serves.
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also ensures
that staffing for RSCE will be achieved through the redeployment of resources
from the regional missions it serves.
Key Duties and Responsibilities:
Within delegated authority,
the Finance Officer will carry out the following duties:
Within delegated authority,
the Finance Officer will carry out the following duties:
1. Accounts:
- Keenly
reviews and verifies the closing of monthly accounts and preparation of
financial statements for submission to Headquarters. - Intuitively
verifies the data reported in the financial statements. - Scrutinizes
source documents for completeness, accuracy and validity of charges. - Reviews
and approves various vouchers and accounting transactions, e.g., payroll,
payment of staff entitlements, final payments, travel claims, vendor
invoices, agencies, field missions, etc., to ensure adherence to relevant
staff rules, financial regulations and rules, guidelines or practices. - Maintains
internal control procedures to ensure vouchers are processed and correctly
posted (in SunSystems). - Investigates
erroneous charges and takes appropriate corrective accounting actions. - Reviews
and reconciles suspense accounts and ensure proper clearance procedures
have been followed. - Intuitively
reviews and verifies bank reconciliations on a monthly basis. - Keenly
examines details of income, expenditure, assets and liability from accounting
system in order to analyze and verify accuracy and validity. - Examines
the validity of requests for increases in petty cash levels; approve
disbursement vouchers to replenish petty cash accounts. - Approves
the recording of obligations (in the SunSystems). - Serves
as Approving Officer for the Finance Section. - Supervises
other General Service or Field Service staff as required. - Quickly
responds to queries from staff members and third parties.
2. Treasury/Cashier:
- Monitors/reviews
methods used to remit payments and supervises investigation of non-receipt
of payments. - Responsible
for monitoring the transmittal of payments worldwide. - Intuitively
reviews incoming payment instructions with regard to banking details and
sources of funds. - Prepares
payments for final disbursement by Cashier. - Monitors
the dispatch of payment instructions and cheques to banks. - Verifies
receipts and deposit slips for all incoming funds. - Supports
staff members regarding queries on payment and deposit-related issues. - Identifies
and annotate bank account movements. - Support
the Chief of Unit/Section in cash management, including preparing cash
flow forecasts. - Investigates
complaints of non-receipt. - Monitors
cheque stock and cash receipt vouchers and requests for new stock as
required. - Ensures
that cash in the vault are accounted for on a daily basis. - In
the absence of a Chief Cashier, oversee the daily operation of the
Cashier’s Unit including the transmittal of payments.
3. General:
- Keeps
up-to-date on documents/reports/guidelines that have a bearing on matters
related to programme, ensuring compliance with intergovernmental
recommendations and decisions as well as with United Nations policies and
procedures. - Offers
technical guidance and training (including preparation of training
materials) to junior staff with respect to transaction processing and the
use of various systems such as Funds Management Tools (FMT), SUN and
PROGEN. - Drafts/verifies
memoranda and/or cables relevant to financial and budget matters to
various offices, departments and missions.
Performs other related duties, as assigned.
Qualifications, Skills and Experience:
- The
ideal candidates for the United Nations Regional Service Centre Finance
Officer should hold a high school diploma or equivalent. Technical or
vocational certificate in accounting, finance, budget or related fields is
required. All candidates may be required to take basic accounting and
mathematical tests to determine their eligibility for this position. - A
minimum of ten years of progressively responsible experience within the
United Nations system or in the private sector at the national or
international level in accounting, budgeting or financial management. The
minimum years of relevant experience is reduced to five years for
candidates who possess a first level University Degree. - Five
or more years’ experience approving education grant advances and claims,
is required.
Languages: Fluency in English (both oral and written)
is required.
is required.
Personal Competencies:
Professionalism:
- Knowledge
in the use and application of the Organization’s financial regulations and
rules as well as accounting policies and practices. - Knowledge,
skills and ability to extract, interpret, analyse and apply data across
the full range of finance, accounting, treasury and budget functions. - Demonstrated
use of initiative and ability to make appropriate linkages in work
processes and anticipate next steps showing skills and ability to analyse
and interpret financial data. - Ability
to plan and achieve the unit’s operations and objectives - Shows
pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; remains calm in stressful
situations. - Takes
responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
Teamwork:
- Works
collaboratively with colleagues to achieve organizational goals - Solicits
input by genuinely valuing others’ ideas and expertise; is willing to
learn from others - Places
team agenda before personal agenda - Supports
and acts in accordance with final group decision, even when such decisions
may not entirely reflect own position - Shares
credit for team accomplishments and accepts joint responsibility for team
shortcomings
Planning & Organizing:
- Develops
clear goals that are consistent with agreed strategies - Identifies
priority activities and assignments; adjusts priorities as required - Allocates
appropriate amount of time and resources for completing work - Foresees
risks and allows for contingencies when planning - Monitors
and adjusts plans and actions as necessary - Uses
time efficiently
Accountability:
- Takes
ownership of all responsibilities and honours commitments - Delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards - Operates
in compliance with organizational regulations and rules - Supports
subordinates, provides oversight and takes responsibility for delegated
assignments - Takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
Client Orientation:
- Considers
all those to whom services are provided to be “clients ” and seeks to see
things from clients’ point of view - Establishes
and maintains productive partnerships with clients by gaining their trust
and respect - Identifies
clients’ needs and matches them to appropriate solutions - Monitors
ongoing developments inside and outside the clients’ environment to keep
informed and anticipate problems - Keeps
clients informed of progress or setbacks in projects - Meets
timeline for delivery of products or services to clients.
Managing Performance:
- Delegates
the appropriate responsibility, accountability and decision-making
authority - Ensure
that roles, responsibilities and reporting lines are clear to each staff
member - Accurately
judges the amount of time and resources needed to accomplish a task and
matches task to skills - Monitors
progress against milestones and deadlines - Regularly
discusses performance and provides feedback and coaching to staff - Encourages
risk-taking and supports creativity and initiative - Actively
supports the development and career aspirations of staff - Appraises
performance fairly
How to Apply:
All suitably qualified
candidates who wish to join the United Nations in the aforementioned capacity
should apply online by visiting the web link below.
candidates who wish to join the United Nations in the aforementioned capacity
should apply online by visiting the web link below.
Deadline: 17th
December, 2014
December, 2014
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