Job Title: Travel Assistant
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Grade: GS-4
Vacancy Announcement Number: RSCE/TJO/TAG4/2014
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSCE will be achieved through the redeployment of
resources from the regional missions it serves.
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSCE will be achieved through the redeployment of
resources from the regional missions it serves.
Key Duties and Responsibilities:
Under the direct supervision
of the Unit Chief or his/her designated official, the UN Travel Assistant will
be responsible for, but not limited to, the following functions:
Under the direct supervision
of the Unit Chief or his/her designated official, the UN Travel Assistant will
be responsible for, but not limited to, the following functions:
- Provide
information to staff and consultants on the most direct and economical
route, and plans routings and itineraries, plus the most economical
airfare rates for such travel as permitted by the rules and regulations. - Calculate
airfare, excess baggage entitlements, terminal expenses, daily subsistence
allowance for staff and dependents travelling on missions, etc: - Provide
timely information about On rates and travel schedules for specific
itineraries. - Contact
airlines or travel agencies to make reservations, and request issuance of
tickets. - Initiate
requests for visas. - Review
of travel claims and supporting documentation for completeness, accuracy,
reasonableness, validity, and conformity with UN Staff Rules. - Advise
substantive offices, travelers, and other relevant staff of arrival
information, requesting arrangements to be made accordingly for the
traveler. - Intuitively
examines booking files and fare construction created by travel agencies,
contacting the travel agent to make modifications in reservations and
booking classes to ensure the least costs are applied. - Guides
substantive offices about alternative solutions including transportation
cost differences, terminal expenses, daily subsistence allowances,
stopover allowances, etc. - Perform
other duties as directed by the supervisor.
Qualifications, Skills and Experience:
- The
ideal candidate for the aforementioned United Nations Travel Assistant job
opportunity should have completed secondary education and hold relevant
certification/diploma or other supplemental academic qualifications or
training in the field of business administration or contract management. - A
minimum of four (4) years in the field of travel and visa at the national
or international level. - Prior
experience with the United Nations or NGOs is desirable.
Languages: Fluency in written and spoken English with
excellent communication and drafting skills. Knowledge of other UN languages is
an advantage.
excellent communication and drafting skills. Knowledge of other UN languages is
an advantage.
Personal Competencies:
Professionalism: Good knowledge of travel related processing
requirements; solid experience; ability to apply sound judgment the context of
assignments given; ability to recognize and act in the face of conflicting
priorities.
requirements; solid experience; ability to apply sound judgment the context of
assignments given; ability to recognize and act in the face of conflicting
priorities.
Technological awareness: Proficient computer skills and use of
relevant software, e.g. word processing, travel and IMIS related software, and
data entry processes.
relevant software, e.g. word processing, travel and IMIS related software, and
data entry processes.
Teamwork: Good
interpersonal skills and ability to develop working relations in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity, including
gender balance.
interpersonal skills and ability to develop working relations in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity, including
gender balance.
Communication: Good communications skills (spoken and
written), including the ability to draft standard memoranda and to articulate
ideas in an effective style.
written), including the ability to draft standard memoranda and to articulate
ideas in an effective style.
How to Apply:
All suitably qualified
candidates who wish to join the United Nations in the aforementioned capacity
should submit their applications which should include the following documents:
candidates who wish to join the United Nations in the aforementioned capacity
should submit their applications which should include the following documents:
- Cover
Letter - The
United Nations Personal History form (P-11), download here - Proof
of required academic credentials (for external applicants) - Employment
verification letter from most recent employer (for external applicants) - Last
two completed Performance Appraisal or two Reference Letters for external
applicants - Other:
Please State the Reference in the Subject of Your Application (Vacancy
Announcement Number) – Please See Top of Advert
All complete application
documents should be sent via to: the Chief RSCE, [email protected] and copy Judi
Birch, [email protected]
documents should be sent via to: the Chief RSCE, [email protected] and copy Judi
Birch, [email protected]
Or Send hard copies to: RSCE
Entebbe Support Base, Baku Road, P.O. Box 710, Entebbe, Uganda.
Entebbe Support Base, Baku Road, P.O. Box 710, Entebbe, Uganda.
Deadline: 5th December, 2014
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