UN Vacancies – Human Resource Assistant at United Nations Regional Service Centre Entebbe (RSCE)

Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Grade: GS-4
Vacancy Announcement Number: RSCE/TJO/HRAG4/2014
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSCE will be achieved through the redeployment of
resources from the regional missions it serves.
Key Duties and Responsibilities: 
Under the direct supervision
of the Unit Chief or his/her designated official, the Human Resource Assistant
will be responsible for, but not limited to the following functions:
1. Recruitment &
Placement:
  • Actively
    participates in the selection of candidates for secretarial, clerical and
    related categories positions; including evaluating and screening
    applications of such candidates, preparing profiles of candidates, assist
    the head of the Unit in preparing and conducting preliminary interviews,
    roster searches for vacancies and identifying short-lists of candidates.
  • Supports
    in the filling of posts for all categories, including initiating and
    following-up on reference checks and academic verifications, ensuring the
    completion of the pre-recruitment formalities, calculating salaries and
    related benefits, and preparing and dispatching offers of appointment and
    Statements of Emoluments.
  • Assists
    in organizing and coordinating competitive recruitment examinations.
  • Manages
    the maintenance of vacancy announcement files and tracking status of
    vacancy announcements.
  • Intuitively
    reviews and processes personnel actions through IMIS.
  • Guides
    staff on administrative matters.
2. Administration of Entitlements:
  • Checks,
    reviews and processes requests for entitlements and claims.
  • Maintains
    IMIS entitlements reference tables.
3. General:
  • Conducts
    exit interviews for separating staff and assists him/her in final
    arrangements.
  • Maintains
    HR related automated systems and applications including automated
    databases containing HR related statistics and prepares periodic reports.
  • Conducts
    research on a range of HR related issues and assists in the preparation of
    notes/reports.
  • Offers
    general office support services; processes, drafts, edits, proofreads and
    finalizes for signature/ approval a variety of correspondence and other
    communications; sets up and maintains files/ records (electronic and
    paper); schedules appointments/meetings, monitors deadlines, etc.
  • Prepares
    written responses to queries concerning HR related matters.
  • Performs
    any other duties as required.
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the aforementioned United Nations Human Resource
    Assistant job opportunity should hold a High school diploma or equivalent
    is required. Possession of a certificate in business administration,
    finance, or human resources is an advantage.
  • A
    minimum of four (4) years “of progressively relevant experience in human
    resources management administrative services or related area.
Languages: English and French are the working languages
of the United Nations Secretariat For the post advertised, fluency in oral and
written English is required Knowledge of another official United Nations
language is an advantage.
Personal Competencies:
Professionalism: Good knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates ne steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. 
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ idea and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be clients’ and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches diem to appropriate solutions; keeps clients informed of progress or setbacks; meets timeline for delivery of products or services to client.
  
How to Apply:
All suitably qualified
candidates who wish to join the United Nations in the aforementioned capacity
should submit their applications which should include the following documents:
  • Cover
    Letter
  • The
    United Nations Personal History form (P-11), download here
  • Proof
    of required academic credentials (for external applicants)
  • Employment
    verification letter from most recent employer (for external applicants)
  • Last
    two completed Performance Appraisal or two Reference Letters for external
    applicants
  • Other:
    Please State the Reference in the Subject of Your Application (Vacancy
    Announcement Number) – Please See Top of Advert 
All complete application
documents should be sent via to: the Chief RSCE, chiefrsce@un.org and copy Judi
Birch, birchj@un.org
Or Send hard copies to: RSCE
Entebbe Support Base, Baku Road, P.O. Box 710, Entebbe, Uganda.
Deadline: 5th December, 2014

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