UN Jobs – Human Resource Assistant at United Nations Regional Service Centre Entebbe (RSCE)

Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Grade: GS-5
Vacancy Announcement Number: RSCE/TJO/HRAG5/2014
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy Implementation
Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSCE will be achieved through the redeployment of
resources from the regional missions it serves.
Key Duties and Responsibilities: 
Under the direct supervision
of the Unit Chief or his/her designated official, the Human Resource Assistant will
be responsible for, but not limited to, the following functions:
1. Recruitment:
  • Process
    applications for vacancies, including preparing and maintaining case files
    for candidates, ensuring and monitoring the transfer of files of
    candidates between offices, and arranging for interviews;
  • Assist
    in the evaluation and screening of applications of candidates for a
    variety of positions;
  • Maintain
    vacancy announcement files and track status of vacancy announcements;
  • Render
    support in on-boarding, initiating and following up on reference checks
    and academic verifications ensuring the completion of the pre-recruitment
    formalities as well as the preparing and dispatching of offers of
    appointment, calculating salaries and related benefits;
  • Prepare
    initial Personnel Actions and Letters of Appointment.
  • Guides
    staff on administrative matters.
  • Intuitively
    reviews and processes personnel actions through IMIS.
2. Time and Attendance:
  • Maintain
    time and attendance records for civilian staff, updating/monitoring
    monthly Attendance Records Cards manual and in MATRIX;
  • Prepare
    leave applications for the Unit Chiefs certification;
  • Assist
    civilian staff in the interpretation of their leave entitlements according
    to UN rules and administrative circulars;
  • Works
    in liaison with the Medical Unit on verification and certification of Sick
    Leave/Medical Evacuation cases.
3. Review and process requests
for entitlements and claims;
  • Support
    in the review and processing of data pertaining to new conditions of
    service under HR Reform;
  • Process
    requests for home leave/family visit entitlements by providing relevant
    information and administrative guidelines;
  • Actively
    monitor the staff members contractual status and request recommendations
    of extension from the section heads at least four weeks prior to the
    expiration of the staff member’s contract
  • Maintains
    IMIS entitlement reference tables.
4. General:
  • Draft
    and/or process various types of correspondence and other communications;
  • Set
    up and maintain reference files records (electronic and paper);
  • Undertake
    research on a range of Human Resources related issues and assist in the
    preparation of notes reports;
  • Update
    and maintain automated databases (FPMS/IMIS/ Nucleus) containing human
    resources related statistics, and prepare periodic reports;
  • Support
    in the preparation of necessary documentation for distribution to various
    offices, departments and overseas offices;
  • Conduct
    exit interviews for separating staff and assist him/her in final
  • Prepares
    written responses to queries concerning HR related matters.
  • Performs
    other duties as required.
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the United Nations Human Resource Assistant job
    opportunity should hold a High school diploma or equivalent is required.
    Possession of a certificate in business administration, finance, or human
    resources is an advantage.
  • A
    minimum of five or more years’ experience and a high level of demonstrated
    analytical and problem-solving skills.
  • Past
    experience with UN/NGO or other International bodies
Languages: English and French are the working languages
of the United Nations Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge of another official United Nations
language is an advantage.
Personal Competencies:
Professionalism: Good knowledge of human resources policies,
procedures and practices and ability to interpret and apply them in an
organizational setting. Demonstrates use of initiative and makes appropriate
linkages in work requirements and anticipates next steps. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Teamwork: Works collaboratively with colleagues to achieve
organizational goals; solicits input by genuinely valuing others’ idea and
expertise; is willing to learn from others; places team agenda before personal
agenda; supports and acts in accordance with final group decision, even when
such decisions may not entirely reflect own position.
Communication: Speaks and writes dearly and effectively;
listens to others, correctly interprets messages from others and responds
appropriately; asks questions to clarify, and exhibits interest in having
two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed. Client Orientation:
Considers all those to whom services are provided to be clients’ and seeks to
see things from the clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect;
identifies clients’ needs and matches them to appropriate solutions; keeps
clients informed of setbacks; meets timeline for delivery of products or
services to client.
How to Apply:
All suitably qualified
candidates who wish to join the United Nations in the aforementioned capacity
should submit their applications which should include the following documents:
  • Cover
  • The
    United Nations Personal History form (P-11), download here
  • Proof
    of required academic credentials (for external applicants)
  • Employment
    verification letter from most recent employer (for external applicants)
  • Last
    two completed Performance Appraisal or two Reference Letters for external
  • Other:
    Please State the Reference in the Subject of Your Application (Vacancy
    Announcement Number) – Please See Top of Advert
All complete application
documents should be sent via to: the Chief RSCE, chiefrsce@un.org and copy Judi
Birch, birchj@un.org
Or Send hard copies to: RSCE
Entebbe Support Base, Baku Road, P.O. Box 710, Entebbe, Uganda.
Deadline: 5th December, 2014
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Visit http://www.theugandanjobline.com
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