Procurement Assistant – National Medical Stores (NMS)

Organization: National
Medical Stores (NMS)
Duty Station: Entebbe,
Ref: NMS/2014/30
Report to: Procurement
Officer (Pharmaceuticals)
About NMS:
National Medical Stores is an
autonomous Corporation that was established by an Act of Parliament 1993. Our
mandate is to procure, store and distribute medicines and other medical
supplies to public health facilities in Uganda.
Job Summary: The
Procurement Assistant will be responsible for conducting procurement duties
including bidding preparations and bid Valuations.
Key Duties and Responsibilities: 
  • Prepare
    standard bidding documents and PPDA submission forms for procurements for
    review and approval
  • Prepare
    notifications of award and contract managers in tracking delivery
    schedules of supplies, works, and services in order to enforce compliance
    with contract terms.
  • Update
    the pre- qualified suppliers’ database to be used in selecting possible
    suppliers of works, services and goods.
  • The
    incumbent will issue bids and support bid opening meetings
  • Attend
    and give advice during bid evaluation meetings
  • Offer
    procurement and supply chain information required to be used during
    procurement process.
  • Offer
    procurement reference numbers and keep all necessary documents on the
    procurement files
  • Work
    in liaison with contract managers in tracking delivery schedules of
    supplies, works and services in order to enforce compliance with contract
  • Perform
    any other duties assigned from time to time
Qualifications, Skills and Experience: 
  • The
    applicants should hold a Diploma in Pharmacy
  • Three
    years’ experience in procurement from a reputable organization
  • Computer
    literacy skills
How to Apply:
All suitably qualified and
interested candidates should send their updated CVs that should include names
and addresses of the last two employers with hand written applications
indicating the reference number of the position you are applying for and giving
three referees with their full time telephone contacts, email and postal
addresses indicated on the application letter.
Photocopies of the original
academic documents should be attached.
Please note that National
Medical Stores reserves the right to verify Photocopies of the academic
documents attached with the relevant awarding institutions to authenticate
their validity.
All applications should be
addressed and delivered to the Head of Human Resource and Support Services,
National Medical Stores (NMS), Plot 4-12, Nsamizi Road, P.O Box 16, Entebbe,
NB: Any
form of canvassing will lead to automatic disqualification. Only candidates who
meet the specifications indicated for the jobs will be contacted. Please note
that NMS will be closed for Christmas Break between 24th December 2014 to 5th
January 2015. Please note that if you do not hear from us within four weeks
regarding your application, consider your application unsuccessful.
Deadline: 9th January 2015 by 5pm
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