GOAL International Non-profit Careers – Assistant Country Director – Systems

  Human Resources ( HR ) Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Uncategorized
Organisation: GOAL
Duty Station: Kampala,
Uganda
About GOAL:
Founded in 1977, GOAL works to
promote the realization of the fundamental rights of the poor, the vulnerable,
and those affected by humanitarian crisis. GOAL currently works in 15
countries; Ethiopia, Haiti, Honduras, India, Kenya, Malawi, Niger, Sierra
Leone, Sudan, South Sudan, Syria, Uganda, Iraq, Philippines and Zimbabwe.
GOAL’s head office is in Dublin, Ireland with support offices in London and New
York.
About GOAL Uganda:
Operational in Uganda since the
late 70’s, the current country programme focuses on two of GOAL’s three
strategic sectors, namely: Health (including WASH and Health Accountability
programming); and a market based approach to improving agricultural livelihoods
and WASH. GOAL Uganda mainstreams HIV, gender, child protection and the
resilience strategies across all programming. GOAL works on a district focused
approach, and uses a mixture of direct implementation and partnerships with
national and international civil society organizations, local government, the
private sector and communities to give effect to our mission.
GOAL Uganda has a skilled team
of approximately 110 personnel and manages an annual operating budget of
approximately €4.6 million (2015). GOAL is currently operational in the North,
South, East and West of Uganda with five offices in Kampala, Bugiri, Abim,
Kaabong and Agago Districts. With a new livelihood programming planned we will
open a new office in Lira in 2015.
Job Summary: The
Assistant Country Director Systems (ACD-S) is a key member of the Senior
Management Team at a country level, who will support and assist the CD in the
overall management and leadership of the country programme. The ACD-S will
assist the building and running of an organisation that can design, implement,
monitor, evaluate and report on cost effective interventions of a high quality,
consistent with relevant standards and norms. 
The ACD-S assists in the strategic planning and management of the country
programme, working with programme and project teams and head office staff to
define and implement a programme that gives meaning to GOAL’s mission, policies
and procedures, within the Ugandan context. The ACD-S will be expected to have
a good understanding of the overall country programme, and be able to
effectively deputise for the CD when s/he is on leave or absent, and to
effectively represent the organisation and the country programme to external
stakeholders. The ACD-S will have responsibility for sections of the country
programme including Human Resources and Administration, Logistics, Internal
Audit, Communications and I.T.  The ACD-S
will have a focus on systems development, documentation and implementation,
including working with HR on an effective in-house training programme and with
Logistics and HR on audit systems for GOAL and donor policies. This will
include the effective management of the GOAL asset register by facilitating the
co-ordination of Logistics and Finance information. The role of the ACD-S will
be to coordinate and supervise the Logistics Coordinator, HRM, IT and
compliance departments and to agree strategic priorities so as to ensure the
efficient and effective implementation of GOAL’s programmes in Uganda.
Key Duties and Responsibilities: 
1. General Responsibilities:
  • Develop
    a good understanding of the overall country programme;
  • Deputise
    for the CD when CD is absent;
  • Represent
    GOAL and the country programme, where relevant to external stakeholders;
  • Agree
    with CD monthly and annual objectives, and provide CD with a monthly
    report on progress;
  • Serve
    as part of the Senior Management Team of the country programme, and chair
    meetings in absence of the CD;
  • Perform
    other tasks, as agreed with the Country Director.
2. Human Resources and
Administration:
  • Directly
    supervise and mentor the Human Resources Manager (HRM); and be actively
    involved in recruitment using a variety of approaches assessing both
    technical and values fit
  • Agree
    with the HRM monthly and longer term objectives for his/her department and
    review on a monthly basis their achievement based, in part, upon agreed
    performance indicators.
  • Ensure,
    with HRM, effective monthly reporting on key indicators both for
    information and with a view to effective strategic planning of resources;
  • Actively
    support management to implement an effective annual performance review and
    review the process regularly.
  • Ensure
    that HR planning, including training succession planning, is developed in
    coordination with annual programme planning;
  • Offer
    HRM with reasonable support and supervision as required to assist with the
    implementation of their work.
3. Logistics:
  • Directly
    supervise and mentor the Logistics Coordinator (Log Co);
  • Agree
    with the Log Co monthly and longer term objectives for his/her department
    and review on a monthly basis their achievement based, in part, upon
    agreed performance indicators.
  • Ensure,
    with Log Co, effective monthly reporting on key indicators both for
    information and with a view to effective strategic planning of resources;
  • Support
    the Log Co to lead and develop all members of their teams;
  • Provide
    Log Co with reasonable support and supervision as required to assist with
    the implementation of their work and to ensure that targets are being
    achieved;
  • Technically
    support Log Co to work with other functions and programmes to coordinate
    and link work across the country programme;
  • Ensure
    there is a system in place for the technical support and supervision of
    the Field Logistics teams;
  • Ensure,
    with Log Co, compliance of logistical operation with GOAL Logistical
    Manual and with Donor requirements;
  • Guide,
    review, monitor and audit procurement transactions to ensure value of
    money and adequate specifications of items procured, as well as in areas
    such as code of conduct, ethics, fraud prevention and government
    procurement compliance;
  • Work
    in liaison with the CD, FC, Logs Co and programme team to ensure that
    adequate resources are budgeted for when planning new programmes.
4. IT:
  • Directly
    supervise the IT department;
  • Agree
    with the IT team monthly and longer term objectives and review on a
    monthly basis their achievement based, in part, upon agreed performance
    indicators;
  • Ensure
    that the IT planning reflects programme priorities;
  • Ensure
    support and oversight by IT team for IT related issues including adherence
    to IT guidelines;
  • Liaise
    with Dublin IT support in relation to IT maintenance and IT equipment
    management and formatting;
  • Ensure
    that regular back-ups and virus checks are carried out.
5. Internal Audit & Donor
Compliance:
  • Direct
    management of Internal Auditor/ Donor Compliance Officer;
  • Ensure
    Donor Compliance reports are submitted to Dublin on time;
  • Ensure
    organisational compliance to donor policies and guidelines.
6. Finance:
  • Actively
    coordinate with the Country Finance Team to ensure that field core cost
    budget management tools are provided for review and management;
  • Prepare
    and manage the overall core cost budgets for GOAL Uganda;
  • Manage
    the equipment budget for all GOAL Uganda.
7. Communications and
Fundraising:
  • Working
    with the Communications and Fundraising Officer to ensure GOAL Uganda
    works within GOAL branding and communications guidelines and international
    best practice
  • Liaising
    with the CD, coordinate the communications annual plan
  • Quality
    assure the development of promotional materials for internal and external
    use
  • Working
    with the CD and ACDP, assist on funding proposals, and research of
    prospective donors
8. Policy, Procedures and
Guidelines:
  • Works
    in liaison with the CD and the Senior Management Team (SMT) identify areas
    requiring development and set out priorities and plans for meeting them;
  • Implement
    plans and report to CD and SMT on progress;
  • Be
    responsible for implementation of the Document Management System
    throughout GOAL;
  • Technically
    support policy development and implementation in Logistics, HR, IT and
    Finance, working with the respective Coordinators;
  • Support
    the ongoing development and implementation of Logistics, HR, IT and
    Finance systems to improve the effectiveness and efficiency of the
    organisation;
  • Work
    closely with the Dublin Office to ensure development of policies within
    head office and the field, sharing information in order to encourage the
    development of systems that are valuable for all parts of the
    organisation;
  • Work
    with CD to plan and implement a process for Contingency Planning that
    identifies scenarios and develops response plans, suitable relationships
    with other stakeholders, and relationships with Dublin Ops.
  • Coordinate
    and support all in country visibility work
Qualifications, Skills and Experience: 
  • The
    ideal candidate should have at least three years senior management
    experience
  • The
    applicant should hold a degree, or significant relevant experience that
    shows an ability to critically analyze and apply information in management
    and work situations at a similar level
  • Strong
    evidence/experience of Human Resource Management including performance
    based management and varied approaches to recruitment.
  • The
    candidate must be a people focused individual with excellent management,
    capacity building and organisational development experience.
  • Evidence
    of previous experience in organisational development and promotion of
    organisational values and wellness
  • Proven
    ability to build capacity within diverse teams
  • Significant
    experience in the management of systems budgets
  • Past
    exposure and experience in supporting / managing IT, procurement, fleet
    and compliance systems
  • Good
    working knowledge of effective organisational communication methods
    including experience managing design of promotional materials and development
    of quality content
How to Apply: 
All suitably qualified and
interested candidates who wish to join one of Ireland’s leading international
NGOs, GOAL, should apply online by clicking on blue link below.
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