European Union (EU) Fresher Jobs – Administration Assistant – Security

Organisation: European
Union (EU)
Duty Station: Kampala,
Reports to: Head of
About EU:
The European Union (EU) is a unique
economic and political partnership between 28 European countries that together
cover much of the continent. The EU was created in the aftermath of the Second
World War. The first steps were to foster economic cooperation: the idea being
that countries who trade with one another become economically interdependent
and so more likely to avoid conflict. The result was the European Economic
Community (EEC), created in 1958, and initially increasing economic cooperation
between six countries: Belgium, Germany, France, Italy, Luxembourg and the
Netherlands. Since then, a huge single market has been created and continues to
develop towards its full potential.
Job Summary: The
European Union Administration Assistant – Security will support the Head of
Administration in providing general administrative and security activities. The
incumbent will work closely with the Head of Administration (HoA), the
Delegation Security Coordinator (DSC) and Regional Security Officer (RSO) to implement
in practice all the techniques of risk management related to the security and
protection of the staff of the Delegation, its assets and facilities.
Key Duties and Responsibilities: 
  • Conduct
    risk assessments on facilities, assets and services contracted or property
    of the EU
  • Support
    in promoting operational procedures, safety measures and contingency plan
    implemented in the security plans (SOP’s and CP’s)
  • Draft
    monthly reports regarding the safety measures for the staff and the
    facilities of the EU
  • Under
    the supervision of the HoA and DSC, monitor execution and performance of
    the security contracts
  • Support
    the DSC to develop and implement trainings for staff and awareness in
    matter of security
  • Under
    the supervision of the DSC, maintain contacts with governmental
  • Actively
    monitor permanently the security situation at national level and report to
    the DSC
  • Realise
    security assessments of the zones and regions where EU is implementing
    cooperation project and inform the DSC, HoA and RSO
  • Under
    the instruction of the HoA, maintain updated the inventories of the
    security equipment (satellite phones, radios, telephones, protective
    equipment, etc) as well as all the related documents (Radio network/call
    signs, Warden System, etc)
  • Routinely
    inform the HoA of all the security system failures (CCTV system, card
    readers, access control system, opening of doors, fire alarms, etc.)
  • Under
    instruction of the HoA, realise security assessment of potential houses to
    be occupied by EU staff according to the instructions of the RSO
  • Perform
    any other function related to security or administrative tasks as assigned
    by the HoA
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the European Union job opportunity should have
    completed higher education
  • At
    least two years of relevant experience, preferably in an international
  • Past
    experience in supporting and assisting a unit, and in coordinating the
    tasks performed there.
  • Prior
    experience in Managing Security team
  • Additional
    training in Security Technologies (alarms, CCTV, monitoring equipment
  • Possess
    training in supervision of Security staff.
  • Some
    training in criminal investigation and fraud prevention is desired
  • Professional
    accreditation in security delivered by Ugandan Authority is an added
  • Past
    experience in training on security matters is an added advantage
  • Proven
    ability to work in a multicultural team
  • Strong
    sense of initiative
  • Keen
    attention to detail
  • High
    degree of discretion and confidentiality
  • Possess
    the ability to execute duties with accuracy
  • High
    degree of flexibility
  • Excellent
    organizational skills
  • Skills
    in stress management
  • Capacity
    to communicate clearly, both orally and in written form.
  • English
    – ability to understand C2, ability to read C2, ability to speak C2,
    ability to write C2]
  • Computer
    literacy i.e. excellent knowledge of PC usage and applications related to
    MS office, MS Excel, internet etc.
How to Apply:
All suitably qualified and
interested candidates seeking to join the European Union Delegation in Uganda
should send an application letter, a completed EU Standard Curriculum Vitae, download
,  that must include three
relevant referees, reference letter(s) of previous employment(s)and  copies of education and training certificates
addressed to:
Head of Delegation
European Union
Delegation to the Republic of
Crested Towers, 15th floor
Plot 17-23 Hannington Road
Kampala, Uganda.
Email to:
Please clearly indicate: Application – Administration Assistant – Security in
the subject of the E-mail.
Deadline:  15th
December, 2014 by 13:30 hours.
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