Job Title: Executive Assistant
Organisation: Eskom
Duty Station: Kampala,
Uganda
Uganda
Job ID: 960
About Us:
Aikan HR Consultants seeks to recruit for its valuable client, Eskom
Uganda Limited has the responsibility of managing and maintaining the two
Ugandan government electricity generating plants in Jinja (Nalubaale &
Kiira) based on the 20 year concession agreements signed between the government
of Uganda and Eskom Enterprises Limited.
Uganda Limited has the responsibility of managing and maintaining the two
Ugandan government electricity generating plants in Jinja (Nalubaale &
Kiira) based on the 20 year concession agreements signed between the government
of Uganda and Eskom Enterprises Limited.
The operation and maintenance of the power plants calls for a more
robust and prudent practice in Safety health, environment and quality
management across the business. Therefore the core task of Eskom Uganda Limited
is to produce hydro-electric power.
robust and prudent practice in Safety health, environment and quality
management across the business. Therefore the core task of Eskom Uganda Limited
is to produce hydro-electric power.
Key Duties and
Responsibilities:
Responsibilities:
1. Record Management:
- Implement and maintain a well-organized
secretarial function which includes a complete administrative and filing
system. - Take minutes of meetings and ensuring
distribution to all concerned within two weeks. - Confirm accuracy of incoming
correspondence, liaise with originators and forward once ready for
signature.
2. Travel Support:
- The Executive Assistant will book air
tickets, accommodation and make transportation arrangements for travelling
directors and managers. - Confirm itinerary
- Inquire about travel visas for foreign
trips and where required, make the necessary arrangements to obtain the
visas. - Assist the travelling Director/Manager
with any other logistical needs and stay in touch until the traveller
comes back to the home office.
3. Meeting Support:
- Manage director’s calendars and meetings
including all logistics for the said meetings (venue, refreshments, types
of meetings such as monthly review, weekly reviews etc.). - Circulate actions and confirm completion
two weeks before the meetings. - Review contents and quality of Board
papers - Confirm that all approvals are
appropriately signed - Format, review, and forward to the Company
Secretary. - File all submissions and minutes in the
BIP
4. Correspondence Management:
- Manage all office correspondence and
redirect as will be applicable. - Work closely with Directors, reply to
letters/queries on behalf of the directors when appropriate. - Answer and redirect incoming calls
5. Appointment Management:
- Maintaining the Director’s diaries and
schedule appointments. - Resolve time conflicts arising from the
diaries
6. Risk Management:
- Identify and bring to management attention
any perceived risks pertaining to the management of the office. - Expeditiously follow up on all mitigating
actions from the identified risks to confirm implementation and close out
of such risks and any outstanding actions with the Risk department.
7. Office Management: Co-ordinate office requirements as need
arises by bring those requirements to the attention of relevant owners and
follow up until resolved.
arises by bring those requirements to the attention of relevant owners and
follow up until resolved.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Eskom
Executive Assistant Vacancy should hold a Bachelor’s Degree in Public
Administration, Secretarial Studies, Business Studies or any Social
Science degree. - At least five years’ experience as a
personal assistant in an international company. - Past exposure and experience working with
a number of external stakeholders. - Managing Work (includes Time Management)
- Building Strategic Work Relationships.
- Quality Orientation
- Possess the ability to Innovate.
- Effective Communication skills both in
oral and writing.
How to Apply:
Please upload the following in your application; an updated CV / resume
should include your contact information and three work related references and a
one page statement describing your suitability for the role should be included.
should include your contact information and three work related references and a
one page statement describing your suitability for the role should be included.
Deadline: 31st
December 2014
December 2014
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