The Ugandan Jobline

• Offering
  leadership in the development/Update of the AFAAS finance systems, manuals
  and guidelines;
• Ensuring
  compliance with the financial management requirements of donors and that
  all accounting records are maintained in line with the requirements of
  donors and partners;
• Ensuring
  all payments and procurements made from AFAAS conform to laid down
  procedures and are supported by adequate documentation;
• Ensuring
  prompt release of approved funds to programmes, projects and general
  support units of the Secretariat;
• Keeping
  relevant books and records for all financial transactions;
• Managing
  the staff payroll and staff financial benefits, and ensuring that all
  statutory deductions are effected;
• Ensuring
  that banking arrangements are adequate to support the AFAAS activities and
  that all bank transactions conform with the agreed procedures and are appropriately
  documented;
• Preparing
  monthly Bank Reconciliation statements for all bank accounts;
• Supporting
  and guiding the programme officers to draw up periodic work plans and
  budgets;
• Leading
  the process of developing the annual Secretariat budgets to ensure that
  they fit within the secured funding;
• Producing
  and consolidating the AFAAS annual budget;
• Intuitively
  tracking and monitoring Secretariat operational expenditures to ensure
  that they conform to laid down provisions;
• Sending
  and submitting periodic reports and accounts on the utilization of funds
  for timely submission to the AFAAS Stakeholders/Donors and responding to
  any queries that may arise there from;
• Organising
  Secretariat and Programme audits;
• Managing
  the grants to AFAAS according to the procedures agreed upon with the
  sponsors;
• Providing
  advice to the Secretariat and Programme staff who are involved in finance
  related activities to enable them to comply with agreed administration and
  finance procedures;
• Delegating
  responsibilities to staff in the Finance Section and supervising them;

• Providing
  leadership in the development/Update of the AFAAS administration systems;
• Managing
  personnel matters and maintain personnel files;
• Ensuring
  that agreed administrative procedures and guidelines are adhered to;
• Working
  closely with the Executive Director, managing the interface between AFAAS
  and its stakeholders on administrative matters;         
• Managing
  the systems for receiving, handling and archiving incoming and outgoing  correspondence and documents;
• Setting
  up management meetings and following up of administrative issues raised
  at  management meetings;
• Managing
  the utilization of secretariat resources;
• Handling
  logistical arrangements for the operations of the Secretariat staff
  including but not limited to international and local travel;
• Responsible
  for the maintenance of office, office equipment, furniture and utilities;
• Managing
  the administrative aspects of human resource management, procurement and
  financial management;
• Ensuring
  that Secretariat security systems are adequate and operational at all the
  times

• The
  ideal candidates for the Finance and Administrative Officer vacancy should
  hold a Master’s degree in Finance or Accounting and a recognized
  professional certification such as ACCA or CPA.
• At
  least five years’ working experience in a similar position with an
  international organization
• Possess
  excellent analytical/financial management skills
• Computer
  literacy skills i.e. proficiency in Microsoft Office (Word/Excel)
• Demonstrate
  strong proficiency in accounting software packages.
• Working
  knowledge of Quick books is a plus.
• Demonstrated
  analytical, problem solving, time management and organizational skills
• Possess
  the ability to work under pressure, deliver quality results and meet
  deadlines
• Honesty
  and integrity
• Ability
  to work with people from different nationalities and backgrounds
• Team
  player, flexible and adaptable to different work conditions

Related Jobs