Administrator Jobs – ZOA

Job Title:  Administrator
Organisation: ZOA
Reports to:  Programme Manager
Duty Station: Uganda
About ZOA:
ZOA is a Dutch based
international organization which connects her Christian identity with practical
acting through the core values. These are faithfulness, human dignity,
stewardship and justice. ZOA’s mission is to assist in rebuilding the
livelihoods of communities that are affected by armed conflict or natural
disasters. Our support is based on need and opportunities for positive change
and is motivated by God’s love for all people and especially for those who
experience injustice, despair and suffering. We apply a programmatic integrated
approach combining aspects of food security, land tenure, agribusiness,
livelihood, WASH with education, child protection and youth development.
Implementation is done in close collaboration with local government,
traditional and regional leaders and local partners.
Job Summary: The
Administrator is an experienced and senior staff in the programme office and is
responsible for the correct, accurate and timely handling of the accounts and
other ZIS related matters. The Administrator handles and oversees logistical
affairs and other duties in the office and manages the programme support staff
and advises the programme manager in all Finance, Logistics and Human resource
Key Duties and Responsibilities: 
  • The
    Administrator is responsible with other finance staff that the accounts
    are ready by the 15th of the following month in order to report on a
    timely basis;
  • Manages
    the balances of receivables and payables and communicate with both debtors
    and creditors and ensure that outstanding receivables are collected and
    outstanding payables are settled, where appropriate through the respective
  • Prepares
    monthly bank reconciliation statements and ensures that items to be
    reconciled are properly cleared and adjusted and all open items are
    cleared on a regular basis;
  • Ensures
    that Fixed Assets and Stocks in the stores are handled properly and
    safely, and makes sure that a proper store system is maintained in
    locations; maintains the Fixed Assets register and giving tag numbers for
    all currently existing and newly incoming items;
  • Ensures
    and monitors that procedures are strictly followed for a proper
    pro¬curement (supplies and equipment) and commitment of services
    (consultancy and maintenance) to get the goods and services with fair
    price, good quality and on a timely basis;
  • Responsible
    for the processing the documents on PI level in ZIS
  • Synchronizes
    ZIS with Country office.
  • Handles
    any audit in the Programme office under guidance of the Programme Manager;
  • Ensures
    timely producing and sending of financial reports and documents to and
    from the Country office
  • Updates
    and maintains filing system for all payment vouchers and the supporting
    documents as well as for documentation in the finance office; Manages
    programme staff, evaluations and appraisals and advises the Programme
    Manager in HR matters
Qualifications, Skills and Experience: 
  • The
    applicant should hold a Bachelor’s Degree in Accounts, or any relevant
    qualifications in the field of finance.
  • An
    excellent track record of three years in accounts, administration and
  • Good
    computer knowledge, especially MS Excel and any accounting software.
  • Good
    command of English and Swahili will be an added advantage
How to Apply: 
All suitably qualified and
interested candidates should send an application letter together with
curriculum vitae (max three  pages),
names and contacts of three referees of which one could be your pastor or
priest, to: in subject header: title of the Position you are applying
Deadline: 3rd January 2015.
Only shortlisted candidates will be contacted by phone on Monday 5th January
2015 and invited for a test and interview to be held on Thursday 8th or Friday
9th January 2015 at ZOA Kampala Office.
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