Administrative Assistant/ Secretary Job Vacancy – St. Michael International School

Organisation: St.
Michael International School
Duty Station: Kampala,
Uganda
About US:
St. Michael International
School Day Care, Kindergarten & Primary is a Junior School with both the
UNEB Curriculum and an International setting. St. Michael International School
Day Care, Kindergarten & Primary is a brain child of vibrant and
experienced professionals and educationists who are keen on promoting the best
practices that will foster an excellent school constituting of a Board of
Directors. The school strives to train young boys and girls into all round
citizens who are competitive and always responsive to national and
international development trends.
Job Summary: The
Administrative Assistant/ Secretary will provide highly confidential
secretarial and clerical responsibilities necessary for an efficient and
effective school office that assists the Headteacher and school staff in the
performance of responsibilities so that a safe learning environment and
effective instruction are provided to ensure that all pupils meet and exceed
the Core Curriculum Content Standards.
Key Duties and Responsibilities: 
  • Organize
    and maintain an efficient and effective office that handles a variety of
    tasks for the administration, staff, pupils, visitors and parents of the
    school.
  • Conduct
    secretarial and clerical tasks of a varied nature.
  • Distribute
    mail and handle correspondence of the office, responding to routine
    requests for information, and transcribing, word processing, and proofing
    letters and responses.
  • Type,
    reproduce and distribute notices to staff, pupils and parents.
  • Type
    homework, tests and examinations and other evaluation exercises as
    directed by the Headteacher.
  • Ensure
    that all communications from the office meet proper written and oral
    English standards.
  • Serve
    as a receptionist, greeting visitors, answering telephone calls in a
    pleasant and efficient manner and communicating effectively in routine,
    sensitive, and confidential matters.
  • Register
    new pupils, secure appropriate pupils records, maintain confidential pupil
    records, and transfer records for pupils moving to other schools.
  • Maintain
    attendance data for each staff member, recording attendance, absences,
    substitutes, and other required information.
  • Maintain
    a current school calendar of events and use of facilities.
  • Arrange
    appointments and maintain a schedule for the Headteacher or designee and
    assigned staff.
  • Order
    and maintain office supplies.
  • Maintain
    inventories of books, materials, and equipment of the school.
  • Create
    and maintain a clean, attractive, orderly, safe, and efficient office
    environment.
  • Quickly
    recommend to the Headteacher improvements needed in office procedures or
    operations.
  • Protect
    confidentiality of records and information about students and staff, and
    use discretion when sharing any such information within legal confines.
  • Perform
    any duties and responsibilities that are within the scope of employment,
    as assigned by the Headteacher and not otherwise prohibited by law or
    regulation.
Qualifications, Skills and Experience: 
  • The
    applicants should hold a senior four certificate. (O’ Level)
  • Possession
    of a Certificate in secretarial studies, business studies, business
    computing, business administration from a recognized institute.
  • Hold
    a diploma in secretarial studies, business studies, business computing,
    business administration from a recognized institute.
  • At
    least two years of progressive experience in a related secretarial or
    office position.
  • Past
    exposure and experience in working with a school environment is an added
    advantage.
  • Excellent
    secretarial skills, including speed at 
    keyboard with a minimum of errors, general bookkeeping skills,
    organizational and filing skills, and the ability to use electronic
    equipment for word processing, data management, information retrieval,
    visual presentations, and telecommunications.
  • Computer
    literacy skills i.e. proficiency in the use of Microsoft Office or an
    equivalent computer program.
  • Proven
    ability to communicate effectively in English, both orally and in writing,
    using proper grammar and vocabulary.
  • Demonstrate
    appropriate telephone etiquette, with proper voice inflection.
  • Have
    excellent integrity and demonstrate good moral character and initiative
  • Exhibit
    a personality that demonstrates enthusiasm and interpersonal skills to
    relate well with pupils, staff, administration, parents and the community,
    including difficult and emotional situations. 
How to Apply: 
All candidates are strongly
encouraged to send their applications with recently updated CVs/ resumes via
e-mail to: headteacher.primary@st.michael.ac.ug
OR send the handwritten
applications should be submitted to the office. St. Michael International
School Day Care, Kindergarten & Primary, Kawuku off Entebbe Road near
Jomayi Estates, Bwerenga Road, Kakindu, P.O. Box 5119, Kampala. Uganda
Deadline: 31st December, 2014.
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Visit http://www.theugandanjobline.com
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