Administration Officer Job Vacancy – Parliamentary Pension Scheme (PPS)

Organization:
Parliamentary Pension Scheme (PPS)
Duty Station: Kampala,
Uganda
Reports to: Chief
Operations Manager
About PPS:
The Parliamentary Pension
Scheme (PPS) was established by the Parliamentary Pensions Act 2007 as a
Contributory Hybrid Cash Balance Retirement Benefit Plan for the Members of
Parliament of Uganda and the Staff of the Parliamentary Commission. The Scheme
is managed by a Board of Trustees, constituted in accordance with the Act.
Job Summary: The
Administration Officer will offer human resource, procurement and general
administration functions.
Key Duties and Responsibilities:
  • Ensure
    effective implementation of all Human Resource Polices.
  • Responsible
    for the development and implementation of staff training programme.
  • Establish
    and implement Performance Management System for staff.
  • Establish
    employee Records Management System.
  • Prepare
    Procurement Plan in line with work plans.
  • Prepare
    relevant bid documents and facilitate operation of the Contracts
    Committee.
  • Coordinate
    procurement functions and work closely with key suppliers.
  • Establish
    a framework to provide administrative and logistic support.
  • Compile
    and coordinate procurement.
  • Ensure
    adequacy for office space, and safeguard proper maintenance of assets.
  • Coordinate
    production of newsletter for the Scheme.
  • Offer
    counseling to beneficiaries where necessary.
  • Offer
    overall leadership to the administrative team for effective service
    delivery.
Qualifications, Skills and Experience:
  • The
    applicant should preferably hold an Honours Degree in Business Studies,
    Business Administration or Commerce.
  • Extensive
    knowledge and experience in Office Administration and Human Resource
    functions.
  • A
    minimum of three or more years of relevant experience.
  • Possession
    of relevant post graduate qualification will be an added advantage.
  • Ability
    to handle sensitive and confidential information with discretion.
  • Attention
    to detail with excellent organizational skills.
  • Good
    people management skills.
  • Excellent
    communication and interpersonal skills.
  • Computer
    proficiency i.e. application skills.
  • Strong
    multitasking skills.
  • Organization
    and leadership skills.
Age: Between 25 to 40
years
How to Apply:
All suitably qualified and
interested candidates should attach copies of their Curriculum Vitae stating
three (3) current referees, certified copies of Academic Transcript,
Certificates, Testimonials and a recent passport size photograph alongside
their handwritten applications should be addressed to the Chief Executive
Officer, Parliamentary Pension Scheme, P.O. Box 7178, Kampala, Uganda.
The complete applications can
also be delivered to the Parliamentary Pension Scheme Office, Plot 7,
Parliament Avenue, Bauman House, Room WG-11.
NB: All applicants that
had responded to the first advert need not re-apply.
Deadline: 2nd December, 2014
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