Job Title: Acquisition & Assistance Assistant
Organisation: USAID
United States Embassy, US Mission in Uganda
United States Embassy, US Mission in Uganda
Duty Station: USAID,
Office of Acquisition & Assistance, Kampala, Uganda
Office of Acquisition & Assistance, Kampala, Uganda
Vacancy Number: 065-2014
Salary Grade: FSN-9
(Ugshs52,082,441 to 75,583,897(p.a. inclusive of allowances).
(Ugshs52,082,441 to 75,583,897(p.a. inclusive of allowances).
About Embassy:
Welcome to the United States
Embassy in Kampala, Uganda. The United
States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda. The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Embassy in Kampala, Uganda. The United
States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda. The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
under the U.S Mission to Uganda are:
- United
States Agency for International Development (USAID) - Centers
for Disease Control - Peace
Corps
Job Summary: The USAID Acquisition
& Assistance Assistant performs technical and procurement management work
that supports the USAID/Uganda Acquisition & Assistance (A&A)
team. Technical work involves supporting
the preparation, control, and review of procurement documents and reports
related to planning strategies and appropriate solicitation documents,
conducting the analysis, evaluation, and negotiation of a wide variety of
acquisition and assistance documents; maintains various procurement files and
responsible for the distribution and follow-up of official copies of A&A
documents to permit the implementation and payment actions; or perform other
similar work in support of implementation and operation of mission programs.
& Assistance Assistant performs technical and procurement management work
that supports the USAID/Uganda Acquisition & Assistance (A&A)
team. Technical work involves supporting
the preparation, control, and review of procurement documents and reports
related to planning strategies and appropriate solicitation documents,
conducting the analysis, evaluation, and negotiation of a wide variety of
acquisition and assistance documents; maintains various procurement files and
responsible for the distribution and follow-up of official copies of A&A
documents to permit the implementation and payment actions; or perform other
similar work in support of implementation and operation of mission programs.
Key Duties and Responsibilities:
- The
Specialist is responsible for project acquisition and assistance support
for USAID Uganda. USAID country programs are diverse and multi-sectoral.
The Specialist is required to provide acquisition assistance to designated
Development Objective (DO) Teams, and to support a variety of
programs/projects. These programs/projects are implemented through complex
Government contracting and grant mechanisms, including but not limited to
purchase orders, competitively negotiated technical assistance agreements,
contracts, cooperative agreements, Participating Agency Service Agreements
(PASA), and sole source contracts. (15%) - The
Specialist is assigned work in such a manner as to provide the basis for
independent selection of appropriate procurement instrument types for the
situation at hand, and to accurately apply USG procurement laws,
regulations, policies, and procedures governing each type of instrument.
The developmental nature of the assignment provides exposure to the
acquisition of goods and various types of services. The Specialist will
become equally familiar with the procedures for acquisition of goods, and for
managing personal service and non-personal service contracting actions.
(15%) - The
Specialist is expected to work with technical specialists/activity managers
in DO Teams throughout the Mission, assisting in the preparation of annual
procurement plans, the development of clear and concise statements of
work, and full supporting documentation. The Specialist will develop the
ability to provide authoritative technical guidance to technical
specialists/activity managers pertaining to their procurement- related responsibilities
and procedures. Specific developmental duties include: - Pre-Award Duties – the Specialist participates in meetings on
procurement planning, collates data, prepares and updates tracking tools
in order to monitor pending procurements, works with DO Teams to assist
in the preparation of justifications, waivers, and other necessary
approvals as needed, and reviews requisitions for completeness and
clarity before endorsing them to higher-level Specialists/Officers. - Prepares solicitation documents, and the electronic posting of
Simplified Acquisitions and Personal Services Contracts; works with
higher-level Specialists/Officers to ensure compliance with FAR and AIDAR
advertisement requirements, including publication of synopses and
solicitations, as prescribed. Works with higher-level Specialists/Officers
to prepare Requests for Proposal and Requests for Application. Assists
higher-level Specialists/Officers in pre-award activities for competitive
solicitations, and with pre-award assessment surveys of potential contractors
or recipients, in order to ensure eligibility prior to an award being
made. (30%) - Post-Award
Duties – the Specialist assists higher-level Specialists/Officers in
monitoring performance as required by the terms and conditions of the
award, through reviews of performance and reviews of financial reports.
The Specialist manages the assigned developmental portfolio, assuring that
funding is available when required, and under the guidance of higher-level
Specialists/Officers works with DO Teams, COTRs and AOTRs to assure
targets/milestones are set and being met (or that remedial action is
taken), and that the overall goals of the program/project are met. As
assigned, conducts site visits and attends meetings. Provides guidance to
technical personnel and assists in programmatic duties as required to
avoid contractual/legal improprieties, seeking guidance from higher-level
Specialists/Officers as required. Assists in researching and resolving
issues that may arise during contract performance, including changes, work
stoppages, disputes, implementation problems, defaults, cost overruns,
unacceptable performance, and payment problems. (30%) - The
Specialist assists in the conduct of closeouts of contracts, grants, and
cooperative agreements after completion. These include ensuring contract
audits are conducted in a timely manner, preparing performance
documentation, and resolving outstanding issues noted in audits. (10%) - Performs
other duties as assigned or required.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
- The
USAID US Embassy Acquisition & Assistance Assistant should hold a Bachelor’s
Degree in a relevant field, such as business administration, procurement,
economics, finance, marketing, commerce, accounting, international trade,
industrial management, law or other related field. - At
least three years in a progressively responsible work situation. One year of this experience must have
been gained in an acquisition or assistance related field. - Good
working knowledge of public and/or private-sector business processes, or
the ability to quickly gain such knowledge. - Detailed
knowledge and understanding of U.S. Government Acquisition Regulations, or
knowledge and understanding of how to execute and administer a complex
acquisition portfolio, is desired, particularly as it relates to
acquisition through methods of negotiation, sealed bidding, small purchase
procedures, and that result in standard and established contract
types. - Possess
a basic understanding of Regional markets pertaining to program and
project requirements for services and commodities, and a good knowledge
and understanding of US market and pricing methods is desirable. - This
position requires good organizational, analytical, negotiating, and time
management skills, with strong proofreading skills and attention to detail
also required. - The
potential to acquire the ability to plan and administer acquisition activities,
and provide acquisition assistance and support for Agency programs and
projects in a timely manner. - The
potential to gain the ability to apply contracting regulations,
procedures, and policies to individual acquisition and assistance
programs. - Possess
the ability to work calmly, tactfully, and effectively under pressure is
essential, as well as the ability to maintain strict
Language Requirement: This position requires Level IV (fluency) in both written and spoken
English. Knowledge of additional languages common in Uganda is desired.
English. Knowledge of additional languages common in Uganda is desired.
How to Apply:
All those interested in working
with the US mission in Kampala should send their applications and strictly
adhere to the following:
with the US mission in Kampala should send their applications and strictly
adhere to the following:
- Universal
Application for Employment as a Locally Employed Staff or Family Member
(DS-174) Download
it Here. - A
current resume or curriculum vitae. - Candidates
who claim US Veterans preference must provide a copy of their Form DD-214
with their application. Candidates
who claim conditional US Veterans preference must submit documentation
confirming eligibility for a conditional preference in hiring with their
application. - Any
other documentation (e.g. essays, transcripts/certificates, awards) that
addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
NB:
Only electronic submissions will be accepted and only shortlisted candidates
will be contacted.
Only electronic submissions will be accepted and only shortlisted candidates
will be contacted.
Please clearly indicate the
position applied for in the subject area of the email submission.
position applied for in the subject area of the email submission.
Please use standard file types
such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all
documents in one file attachment.
such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all
documents in one file attachment.
Telephone: 0414-306001/259-791/5
Deadline: 10th November, 2014
The US Mission in Kampala
provides equal opportunity and fair and equitable treatment in employment to
all people without regard to race, color religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
provides equal opportunity and fair and equitable treatment in employment to
all people without regard to race, color religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
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