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• Initiate, review, process and follow-up on
  actions related to the administration of the unit’s human resource
  activities, e.g., recruitment of staff and consultants, placement,
  promotion, relocation, performance appraisal, job classification review,
  separation of staff members, training, etc…, ensuring consistency in the
  application of UN rules and procedures.
• Update and maintain a roster of
  prospective candidates; participate in the selection of candidates for
  secretarial, clerical and field service related category positions;
  evaluate and screen applications of such candidates, prepare profiles of
  candidates, conduct preliminary interviews, conduct roster searches for
  vacancies and identify short-lists of candidates.
• Manage the maintenance of the mission
  vacancy announcement files and keep track of status of all current vacancy
  announcements; ensure that recommendations regarding changes in
  contractual status of staff comply with established procedure and policy;
  convene rebuttal and recourse panels; prepare documents for promotion,
  special post allowance, review of entry level and within grade allowance
  panels.
• Maintain and monitor the mission staffing
  table and prepare relevant statistical data and charts as required.

• Support in the preparation and review of
  financial and human resource proposals and consolidate the budget and work
  programme with respect to the field mission’s budget, trust funds, grants
  and procurement.
• Consolidate data received from other
  sections regarding budget submissions; assist in preparation of supporting
  narrative and tables regarding the budget cost estimates, coordinate with
  other sections regarding any clarification or additional input required
  for the formulation of the yearly budget.
• Technically support managers in the
  elaboration of resource requirements for budget submissions;
• Actively monitor integrity of various
  financial databases and verify accuracy of input data, ensuring
  consistency of data recorded.
• Intuitively review requisitions for goods
  and services to ensure correct objects of expenditure have been charged
  and availability of funds.

• Draft routine correspondence to respond to
  enquiries in respect to relevant administrative, financial audit and
  personnel matters; schedule meetings and appointments; maintain files of
  administrative instructions and other rules and regulations; provide
  guidance and training to other administrative assistants.
• Actively coordinate extensively with
  service units and liaise frequently with internal team members both at the
  Headquarters and in the field.
• Perform other related administrative
  duties, as required e.g., operational travel plan for unit/section;
  attendance and leave recording; physical space allocation plans and the
  identification of office technology needs and maintenance of equipment,
  software and systems, assist with the organization and coordination of
  seminars, conferences and translations.
• Guide, train and supervise more junior
  level staff.
• Perform other duties as required.

• The ideal candidate for the United Nations
  Administrative Assistant should hold a high school or equivalent diploma
  is required. Technical or vocational certificate in administrative
  services, finance, human resources, business administration or related
  area is a requirement.
• A minimum of six or more (6) years of
  progressively responsible experience within the United Nations system or
  the private sector in the field of finance, accounting, human resources,
  audit, administrative services, or in other related fields.

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