Job Title: Executive
Assistant
Assistant
Organisation: United
Nations International Children’s Emergency Fund (UNICEF)
Nations International Children’s Emergency Fund (UNICEF)
Grade: GS 5
Vacancy Number: VN/PBR/2014/14
Duty Station: Kampala,
Uganda
Uganda
Reports to: Deputy
Representative
Representative
About UNICEF:
UNICEF, the United Nations
Children’s Fund, is the driving force that helps build a world where the rights
of every child are realized. Uganda is
one of the over 190 countries and territories around the world where we work to
overcome the obstacles that poverty, violence, disease, and discrimination
place in a child’s path.
Children’s Fund, is the driving force that helps build a world where the rights
of every child are realized. Uganda is
one of the over 190 countries and territories around the world where we work to
overcome the obstacles that poverty, violence, disease, and discrimination
place in a child’s path.
Job Summary: The UNICEF
Executive Assistant will perform a variety of secretarial services including; making
internal and external appointments, some involving high ranking officials and
maintaining the supervisor’s calendar; receiving, screening, logging and
routing correspondence with discretion, attaching necessary background
information and maintaining a follow-up system; arranging meetings and taking
accurate minutes on a variety of subject-matters; drafting correspondence;
managing electronic and other files; keeping contacts of ministers, government
officials and members of the diplomatic corps; making travel arrangements for
the supervisor and performing liaison duties with other units; and acting as
VISION system administrator.
Executive Assistant will perform a variety of secretarial services including; making
internal and external appointments, some involving high ranking officials and
maintaining the supervisor’s calendar; receiving, screening, logging and
routing correspondence with discretion, attaching necessary background
information and maintaining a follow-up system; arranging meetings and taking
accurate minutes on a variety of subject-matters; drafting correspondence;
managing electronic and other files; keeping contacts of ministers, government
officials and members of the diplomatic corps; making travel arrangements for
the supervisor and performing liaison duties with other units; and acting as
VISION system administrator.
Qualifications, Skills and Experience:
- The
ideal candidate for the aforementioned United Nations UNICEF Executive
Assistant job must have completed secondary education, supplemented by a
diploma in secretarial studies or Administration, thorough knowledge of
modern office procedures, ability to operate Microsoft office packages,
and knowledge protocol. - At
least five years secretarial experience. - Excellent
command of written and spoken English language, good knowledge of a second
working language may be required. - Capability
to draft a variety of correspondence and take minutes. - Possess
the ability to type and use standard computer hardware, word processing
and spreadsheet programmes. - Ability
to deal with people in a pleasant and business-like manner.
Core Values (Required); Commitment, Diversity and Inclusion,
Integrity.
Integrity.
Core Competencies (Required); Communication, Working with People, Drive
for Results.
for Results.
Functional Competencies
(Required); Analyzing, Learning
and Researching, Planning and Organizing, Following instructions and
Procedures, Copying with Pressure and Setbacks.
(Required); Analyzing, Learning
and Researching, Planning and Organizing, Following instructions and
Procedures, Copying with Pressure and Setbacks.
How to Apply:
ONLY Ugandan Nationals will be
considered.
considered.
UNICEF is committed to gender
equality in its mandate and its staff; qualified female candidates are strongly
encouraged to apply.
equality in its mandate and its staff; qualified female candidates are strongly
encouraged to apply.
- The
applications will be considered only if accompanied by an updated CV and P11 form, as well
as the most recent performance evaluation report. - If
applications are sent by email, please clearly indicate the position
applied for and use this order to name your file attachments:
Firstname_Lastname followed by document e.g. Gold_MukasaP11 or
Gold_MukasaCV or Gold_ MukasaApplication. - UNICEF
is a smoke free environment. - Only
short listed candidates will be contacted.
All candidates who desire to
work in the prestigious United Nations International Children’s Emergency Fund
(UNICEF) in the above position should send their resume to:
work in the prestigious United Nations International Children’s Emergency Fund
(UNICEF) in the above position should send their resume to:
Human Resource Specialist,
UNICEF Kampala, Uganda,
Plot 9, George Street,
P.O. Box 7047, Kampala-Uganda.
Deadline: 1st December, 2014
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