Job Title: Finance Officer
Organisation: World Food
Programme (WFP)
Programme (WFP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance and
Administrative Officer
Administrative Officer
Grade: NOB
Vacancy Announcement No.: VA-09-2014
About WFP:
The UN World Food Programme
(WFP) is the United Nations frontline agency against world hunger. WFP is the
largest and longest serving humanitarian agency in Uganda. Currently, WFP
focuses on three priority areas namely: Emergency Humanitarian Action (EHA);
Food & Nutrition Security (FNS); and Agriculture & Market Support
(AMS). WFP has operations in various parts of the Country.
(WFP) is the United Nations frontline agency against world hunger. WFP is the
largest and longest serving humanitarian agency in Uganda. Currently, WFP
focuses on three priority areas namely: Emergency Humanitarian Action (EHA);
Food & Nutrition Security (FNS); and Agriculture & Market Support
(AMS). WFP has operations in various parts of the Country.
Job Summary: The UN WFP Finance
Officer will be responsible for accounts maintenance, payment run and conducting
Bank reconciliation functions.
Officer will be responsible for accounts maintenance, payment run and conducting
Bank reconciliation functions.
Key Duties and Responsibilities:
- Guide
and support the Finance and Administrative Officer on financial matters; - Ensure
compliance with WFP financial policies, procedures, rules and regulations; - Ensure
transparent and efficient utilisation of WFP’s financial resources; - Offer
regular and ad hoc financial information to the Country Director to
support informed financial decision making; - Actively
participate in preparing the WFP biennium budgets, budget implementation,
monitoring and act as Certifying Officer of the Country Office; - Intuitively
monitor and advise the Country Director on the financial status of
projects and programmes (including pending and approved budgets,
contributions confirmed but not yet available for expenditure,
contributions available for expenditure and contributions already
expected); - Propose,
develop and implement financial policies and procedures; - Set
up proper accounting procedures and systems, internal controls to ensure
that proper monitoring mechanisms are in place; identify weaknesses and
address them immediately; - Ensure
that bank reconciliations for WFP accounts are regularly performed and
regularly reviewed by designated officials; - Ensure
that disbursements are made based on proper authorisations and supported
by legitimate and sufficient documentation; - Ensure
proper maintenance of vendor accounts and timely clearance of outstanding
advances and other receivables; - Coordinate
the financial closure for entrusted imprest accounts; - Respond
to audit queries and follow up on audit recommendations; - Ensure
efficient local banking arrangements and compliance with local financial
and banking regulations; - Ensure
integrity and consistency of data in WFP financial and accounting systems;
- Draft
correspondence and internal procedural directives relating to budgetary
and financial matters; - Actively
contribute to preparedness actions such as early warning, risk analysis
and contingency planning and make the necessary recommendations. - Periodically
monitor the management of risks and report on any actions taken; - Supervise
staff as required; - Perform
any other duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- The
ideal candidate for the United Nations World Food Programme (WFP) job
should hold an advanced University degree (masters or equivalent) in
Finance, Business Administration, Accounting or related fields; or
University degree in the same subject(s) obtained from a recognized
institution; - Membership
in an internationally recognized professional accountancy body such as
Association of Chartered Certified Accountants (ACCA), Institute of
Certified Public Accountants (ICPA) or equivalent; - Three
or more (3) years of postgraduate professional experience in Finance
gained from a reputable organization; - General
working knowledge of UN system policies, rules, regulations and procedures
governing administration; - Good
knowledge and skills Microsoft office applications plus the WFP financial
software; - Excellent
command of both spoken and written English is vital.
How to Apply:
All suitably qualified Ugandan
nationals are encouraged to send their applications together with detailed
curriculum vitae, copies of certificates under confidential cover quoting on
the envelop the vacancy announcement number and name of the applicant to:
nationals are encouraged to send their applications together with detailed
curriculum vitae, copies of certificates under confidential cover quoting on
the envelop the vacancy announcement number and name of the applicant to:
The Human Resources Officer, UN
World Food Programme, P.O. Box 7159 Kampala. Uganda or
World Food Programme, P.O. Box 7159 Kampala. Uganda or
Hand delivers it to a box at
the reception of WFP Offices at plot 17-19, Clement Hill Road.
the reception of WFP Offices at plot 17-19, Clement Hill Road.
The applicants should check on
the Notice Board at the main entrance to confirm that their applications have
been received one week after the closing date.
the Notice Board at the main entrance to confirm that their applications have
been received one week after the closing date.
Applications must be received
by the deadline and only short listed candidates shall be contacted.
by the deadline and only short listed candidates shall be contacted.
Deadline: Thursday, 13th November 2014
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