Job Title: Logistics Assistant
Organisation: World Food
Programme (WFP)
Programme (WFP)
Duty Station: Gulu,
Uganda
Uganda
Reports to: Head of Sub
Office
Office
Grade: SB2/Mid (G4
Equivalent)
Equivalent)
Vacancy Announcement No.: VA-10-2014
About WFP:
The UN World Food Programme
(WFP) is the United Nations frontline agency against world hunger. WFP is the
largest and longest serving humanitarian agency in Uganda. Currently, WFP
focuses on three priority areas namely: Emergency Humanitarian Action (EHA);
Food & Nutrition Security (FNS); and Agriculture & Market Support
(AMS). WFP has operations in various parts of the Country.
(WFP) is the United Nations frontline agency against world hunger. WFP is the
largest and longest serving humanitarian agency in Uganda. Currently, WFP
focuses on three priority areas namely: Emergency Humanitarian Action (EHA);
Food & Nutrition Security (FNS); and Agriculture & Market Support
(AMS). WFP has operations in various parts of the Country.
Job Summary: The UN WFP Logistics
Assistant will be responsible for all Logistics Operations in the sub office.
Assistant will be responsible for all Logistics Operations in the sub office.
Key Duties and Responsibilities:
- Post
daily dispatches of WFP food and nonfood commodities in the corporate system;
monitor the correct use and quantity as per loading orders; - Quickly
respond to queries regarding commodities staff in the unit and elsewhere
in the programme; - Carry
out daily and monthly reconciliation of stock reports with the commodity-
tracking unit (COMPAS); - Report
timely any anomaly encountered from/by transporters in the delivery of
cargo from the Central Delivery Points (CDPs) to EDPs and finally to the Food
Distribution Points (FDPs); - Utilize
WFP documents for all warehouse transactions as per WFP rules and
regulations (waybills, LTI, stock reports, loss reports etc.); - Ensure
Storekeepers in-charge are prompt in effecting segregation of damaged food
consignments/stocks and these are stacked separately for immediate
reconditioning/ reconstitution; - Perform
regular inspection of commodities under storage and report any anomaly; - Conduct
inventory and collate monthly inventory reports; - Respond
to queries on commodities in the field and elsewhere within the programme; - Institute
loss mitigation measures, loss analysis and reporting; - Follow
up spoilt food disposal authorizations, execution and ensure the documents
are kept for audit purposes. - Actively
participate in training staff at EDPs on storage procedures and practices
as necessary; - Responsible
for the control and account for food and non-food items (NFI) as per WFP
warehouse procedures; - Monitor
and supervise the activities of storekeepers, tally clerks and casual
laborers at the different EDPs falling under their jurisdiction; - Perform
any other duties as deemed necessary.
Qualifications, Skills and Experience:
- The
ideal candidate for the United Nations World Food Programme (WFP) job
should hold a University Degree in either of the following fields:
Accounts, Procurement & Logistics, Computer Science, Statistics or any
other related field obtained from a recognized Institution; - Or
a Diploma in Accounts, Procurement & Logistics, Computer Science,
Statistics coupled with longer relevant working experience; - A
minimum of three or more years relevant working experience in the field of
accounting, transport, insurance, statistics, operations gained from a
reputable organization; - Good
working knowledge and experience with Microsoft Access, MS Word &
Excel and other Networking Operating Systems. Working experience with
Relational Database Management System, Oracle, & SQL would be an
asset. - Excellent
command of both written and spoken English
How to Apply:
All suitably qualified Ugandan
nationals are encouraged to send their applications together with detailed
curriculum vitae, copies of certificates under confidential cover quoting on
the envelop the vacancy announcement number and name of the applicant to:
nationals are encouraged to send their applications together with detailed
curriculum vitae, copies of certificates under confidential cover quoting on
the envelop the vacancy announcement number and name of the applicant to:
The Human Resources Officer, UN
World Food Programme, P.O. Box 7159 Kampala. Uganda or
World Food Programme, P.O. Box 7159 Kampala. Uganda or
Hand delivers it to a box at
the reception of WFP Offices at plot 17-19, Clement Hill Road.
the reception of WFP Offices at plot 17-19, Clement Hill Road.
The applicants should check on
the Notice Board at the main entrance to confirm that their applications have
been received one week after the closing date.
the Notice Board at the main entrance to confirm that their applications have
been received one week after the closing date.
Applications must be received
by the deadline and only short listed candidates shall be contacted.
by the deadline and only short listed candidates shall be contacted.
Deadline: Thursday, 13th November 2014
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