ULA Job Vacancy – Monitoring & Evaluation Officer

Organization: Uganda
Land Alliance (ULA)
Duty Station: Kampala,
Uganda
Reports to: Deputy
Program Director
Ref: MEO 21/10/14
About ULA:
Uganda Land Alliance is a
consortium of International and National NGO’s and Individuals focusing on
land, promotion of land rights and protecting the interests of the poor,
vulnerable and marginalized through “Enhancing civic participation in land
governance and resource management country wide.”
Job Summary: The
Monitoring & Evaluation Officer  will
be responsible for the monitoring and ensuring high quality and timely inputs,
and for ensuring that the project maintains its strategic vision and that its
activities result in the achievement of its intended outputs in a cost
effective and timely manner. The M&E officer will also support the
implementation of the ULA’s Wide Resource Mobilization Strategy, maximizing
Resource Mobilization opportunities and supporting ULA’s  Resource Mobilization efforts by leveraging
the National, Regional and international status of the ULA
Key Duties and Responsibilities: 
  • Actively
    monitor all project activities, expenditures and progress towards
    achieving the project output and develop and strengthen monitoring,
    inspection and evaluation procedures
  • Funding
    plans: Work with units in the zone office, and regional and country
    offices, to develop funding plans for all IFRC emergency appeals and long
    term plans, establish tracking sheets to track all incoming funding, and
    aim to ensure good coverage of all appeals/plans.
  • Maintain
    an overview of the funding situation of all current annual plans and
    emergency appeals in ULA’s thematic areas, continuously identifying gaps
    in funding and funding priorities.
  • Ensure
    that various donor stewardship activities are undertaken in a timely way,
    including:
  • Pledge
    management: working with LRIC, to ensure efficient processing of all
    pledges for all appeals/plans, according to established guidelines;
  • Grant
    management: work with the SMT, LRICs, to ensure that all grants of funding
    received through the secretariat are managed well, that
    guidelines/procedures are followed, ensuring good quality proposals, and
    that monitoring mechanisms are in place for management of grants; and
  • Donor
    reporting: working with relevant departments, and regional LRICs, to
    ensure that all donor reports (standard reports and pledge based reports)
    are prepared to quality standards, that there is compliance with agreed
    donor conditions and requirements, maintaining a tracking system, to
    ensure that all reporting deadlines are met.
  • Recommend
    further improvement of the logical frame work and develop monitoring and
    impact indicator for the project success
  • Assist
    ULA to produce high quality evidence-based services through development,
    dissemination and utilization of best research practice approaches and
    strategies.
  • Take
    a consultative and inclusive approach by working in partnership with key
    internal and external stakeholders. To strengthen academic and
    practitioner links with ULA’s research functions.
  • Offer
    timely feedback to the Deputy Programs Director on project strategies and
    activities and suggest strategies to the Project Management for improving
    the efficiency and effectiveness of the project by identifying bottlenecks
    in completing project activities and developing plans to minimize or
    eliminate such bottlenecks
  • Quickly
    report monthly, quarterly, half-yearly and annual progress on all project
    activities to the Deputy Programs Director
  • Carry
    out capacity assessment on existing monitoring and evaluation system
    Develop indicators and a monitoring strategy for the Women Lands Rights
    Project
  • Provide
    inputs, information and statistics for quarterly, annual and other reports
    to the Project Management Team and Donors;
  • Actively
    participate in annual project reviews and planning workshops and assist
    the Deputy Programs Director in preparing relevant reports
  • Support
    monitoring and evaluation of the effects and impact of the project
  • Support
    in coordinating across the available components of the Projects to ensure
    effective implementation of M&E/MIS;
  • Support
    the project personnel with M&E tools and in supporting them in their
    use.
  • Perform
    any other duties as required
Key Performance Indicators:
  • Preparation
    of monthly MIS reports;
  • Support
    the Project Manager in preparing other relevant reports;
  • Organize
    and conduct training on M&E/MIS for project and government staff
  • Assist
    Project Manager in the preparation of reports on the findings and lessons
    learned from project innovations;
  • Provide
    input and update information related to project outcome in ULA and its
    Social Media platforms websites and relevant multi-media channels;
  • Support
    Project Manager in preparing monthly and quarterly reports on project
    progress based on MIS reports on project activities;
  • Prepare
    Issues Log and Risk Log for the project;
  • Develop
    M&E system for the Project and for the government
    counterpart/stakeholders;
  • Prepare
    and maintain data base.
Qualifications, Skills and Experience: 
  • The
    candidate should hold a good University Degree preferably in Business
    Administration, Economics or related field.
  • Past
    qualification in Monitoring and Evaluation, Management Information Systems
    or its equivalent 
  • A
    minimum of five or more years’ experience in the design and implementation
    of M&E/MIS in development projects implemented by
    national/international NGOs/UN bodies/ Government;
  • Significant
    experience in designing tools and strategies for data collection, analysis
    and production of reports;
  • Proven
    ICT skills, especially in the development of MIS software using database
    software;
  • Expertise
    in analyzing data using statistical software;
  • Strong
    training & facilitation skills.
How to Apply:
All those interested in working
with Uganda Land Alliance, ULA, meet the above specifications, should send
their applications together with their Curriculum vita, copies of the academic
transcripts and testimonials. Support letters from three referees who will be
available to ULA for a background check on the applicant should be submitted
with the application to the address below:
The Executive Director
Uganda Land Alliance
Plot 29; Plot 1521 Mawanda
Road, Kamwokya,
P.O. BOX 26990 Kampala-Uganda
Email: ula@ulaug.org
NB:
Please note that only successful applicants will be contacted
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