Job Title: Procurement Coordinator
Organisation: Plan
International
International
Duty Station: Kampala, Uganda
Reports to:
Administration Manager
Administration Manager
About Plan:
Founded 75 years ago, Plan
International is one of the oldest and largest child centered development
organizations in the world. We work in 50 developing countries across Africa,
Asia and the Americas to promote child rights and lift millions of children out
of poverty. Plan’s vision is of a world in which all children realize their
full potential in societies that respect people’s rights and dignity. Plan is
independent, with no religious, political or governmental affiliations.
International is one of the oldest and largest child centered development
organizations in the world. We work in 50 developing countries across Africa,
Asia and the Americas to promote child rights and lift millions of children out
of poverty. Plan’s vision is of a world in which all children realize their
full potential in societies that respect people’s rights and dignity. Plan is
independent, with no religious, political or governmental affiliations.
Job Summary: The Procurement
Coordinator will have the primary responsibility of providing efficient and
effective support of the Procurement function at Kampala Country Office. S/he
will also work in close collaboration with Administration Manager and the
Procurement Committee to ensure that procurement policies and procedures are
correctly interpreted, understood and implemented by the staff.
Coordinator will have the primary responsibility of providing efficient and
effective support of the Procurement function at Kampala Country Office. S/he
will also work in close collaboration with Administration Manager and the
Procurement Committee to ensure that procurement policies and procedures are
correctly interpreted, understood and implemented by the staff.
Key Duties and Responsibilities:
- Assist
the Administration Manager, the Procurement Committee and the appointed
independent consulting engineer to draft and prepare bid documents, evaluation
and awards for construction, drilling, consultancies and trainings. - Responsible
for ensuring that on-going consultancy, drillings, construction and other
services are completed on schedule through a developed monitoring schedule
redress to her/his supervisor for timely follow-up such that works are
completed on schedule. - Develop
and regularly update and manage a data base of consultants, trainers that
show profiles and expertise of diverse consultants and trainers that Plan
can use from time to time. - Prepare
accurate requests for payments, retention schedules for contractors and
consultants based on evaluation report, audited/measured quantities.
Maintain updated files of completed procurements, those in progress
related to procurement function of construction, drilling, consultancies
and trainings - As
and when appointed as the Secretary to the Procurement Committee, support
the - Committee
processes as required of the secretary’s roles as defined in the manual.
Qualifications, Skills and Experience:
- The
candidate should preferably hold a University Degree in social science/Arts,
Law or Business related discipline. - Professional
CIPS qualification is an added advantage. - Four
or more years working experience in a relevant field. - Past
exposure and experience in contract management especially construction and
consultancies with large organizations preferably NGOs. - Computer
literacy i.e. experience in the use of Microsoft office applications i.e.
excel, word, access and power point - Past
exposure and experience in drafting contracts in line relevant government
regulations is essential. - Prior
management and supervisory experience
How to Apply:
All suitably qualified
candidates should submit electronic copies (of not more than 2MB) of letters of
application, together with a CV. Contact telephone numbers, copies of relevant
certificates, names and contact details of three references plus salary history
should be included and sent to:.
candidates should submit electronic copies (of not more than 2MB) of letters of
application, together with a CV. Contact telephone numbers, copies of relevant
certificates, names and contact details of three references plus salary history
should be included and sent to:.
Country Human Resources Manager
Plan Uganda
Deadline: 21st November, 2014
NB:
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th December, 2014. Only soft
copies of application will be considered.
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th December, 2014. Only soft
copies of application will be considered.
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